P01REV SOW NEWT Primary Care Package 2 Furniture.pdf

Newington Primary Care Expansion – Phase 2 VACT ‐ Newington, Connecticut

STATEMENT OF WORK

NEWINGTON PRIMARY CARE - PHASE 2

BUILDING 2C & 2W

FURNITURE ORDER

PACKAGE 2

689-24-3-7042-0138 (Items NOT offered on IDIQ)

Department of Veterans Affairs

VACT

555 Willard Avenue

Newington, CT 06111

Table of Contents

1. Justification

2. Scope of Work/Contractor Requirements

3. Bid Requirements

a. Formatting Requirements

b. Cost of Items

c. COM

d. ANSI/BIFMA Standards

e. Brand Name or Equal Bid Requirements

f. Storage

g. 2D/3D Visuals

h. VA Preferred Vendor List

4. Period of Performance

5. Place of Performance

6. Other Considerations for Proposal

7. Records Management

8. Payment Schedule

9. Non‐Personal Services Statement

10. Furniture Requirements

11. Attachment

A. Furniture and Equipment Floor Plan B. Locations Spreadsheet C. Procurement Data Sheet Example

1. JUSTIFICATION

The Newington VA Medical Center has a space that require new furniture to support the need for phase 2 of the Newington Primary Care expansion activation project. These spaces will implement a Veteran centered healing environment that supports TCJ requirements.

Appropriate furniture, as specified within this SOW, will meet the needs of these of these spaces to be healing and a sense of being valued as required by the Department of Veterans Affairs Office of Construction & Facilities Management. The vendor responding to the solicitation will be to provide the required furnishings as noted on the attached drawing, specifications and described in the performance‐based technical specification for furniture and described here within. The attached technical based specification describes the minimal materials, construction and technical requirements. This furniture requirement must be healthcare appropriate and meet the changing demands of the users.

2. SCOPE OF WORK/CONTRACTOR REQUIREMENTS

The selected contractor will be required to furnish, deliver and install all items as listed:

SITE LOCATION: NEWINGTON, CT

SITE ADDRESS: 555 Willard Avenue, Newington, CT 06111 BLDG LOCATION: BLDG 2C/2W, Floor 1, Various Room in Primary Care Suite

a. DESIGN AND INSTALLATION CONTACT POST AWARD:

Joanna Wasilewska, VA Interior Designer Email: Joanna.Wasilewska@va.gov

a. LOADING DOCK: A loading dock shall be available for this project. It is located at BLDG 42. There is a 450’ minimum travel distance between loading dock and site for installation. A loading dock unload time can be coordinated through VA Interior Designer. Due to location of suite, street off load may be beneficial to avoid patient area during business hours. Street off load may be requested at Interior Designers discretion and/or loading dock unavailability.

b. UNCRATING/UNBOXING: The space may be shared during installation with other activation contractors. In order to limit clutter in the space uncrating and unboxing shall occur at the truck off‐load area prior to moving into the space.

c. ELEVATOR AVAILABILITY: Freight elevators are available at either building for product moving. The elevators are available at any time. Please understand that VA staff and patients will have priority access over this elevator and the vendor’s time shall accommodate for this. Delivery shall not to interfere with patient care or the operation of the facility. The contractor will coordinate the work of the project with the VA Interior

Designer to ensure minimal disruption of the Medical Center operations.

d. NO DROP SHIPMENTS TO SITE: No product for this solicitation shall be drop shipped directly to the project site. All deliveries must be made by the winning vendor to their warehouse and delivered to the facility (project site) at the time of installation.

e. INSTALLATION SCHEDULE/PHASING: This installation shall be conducted with the following requirements:

Phasing: May take up to 5 separate phases. Each phase shall not exceed 3 days total installation. All contents of this SOW shall be completed within 15 Business days to meet activation timeline expectations.

Installation shall be required to be scheduled during VA business hours, Monday ‐ Friday 7:30 am – 4:00 pm.

The final dates for installation shall be determined by the VA Interior Designer prior to installation.

f. STORAGE: Vendor shall provide monthly pricing at time of bidding to store all contents of this SOW if construction delays shall exceed the 4 months stated in this SOW at time of activation. Storage shall be at a secured location that follows storage guidelines for the items listed within this SOW that shall not void the warranty of the product.

g. INSTALLATION & PUNCHLIST DURATION: Installation shall be completed within the timeframe outlined above. Installation shall be fully completed prior to depature time.

Punch list shall be completed within 7 business days of installation completion.

h. MEETING/ACTION REQUIREMENTS: (Post Award) The winning vendor shall meet the following project timeline, deliverable, Meeting and action requirements:

1. PROJECT KICK-OFF MEETING: Awarded vendor must attend a project kick‐off meeting at the VACT address for installation as stated in the Scope of Work. Shall be scheduled with VA Interior Designer. Final layout to be determined and approved by the VA Interior Designer. Attendance at the project kick‐off meeting shall include the following vendor personnel:

a. Project Interior Designer

b. Sales Representation

c. Installation Manager

2. CONDUCT SITE VISIT(S)/FIELD MEASUREMENT VERIFICATION: Prior to installation conduct site visit(s) to become familiar with site for the accurate order of the product and check for potential installation problems. Site visits/field measurement verifications are to be scheduled with VA Interior Designer. During this time the awarded vendor is responsible to gather all accurate dimensions of the physical space. Translation of these dimensions to the vendors floor plans, drawings, specifications, etc. are the responsibility of the vendor. The vendor is solely responsible to guarantee the fit of their products into the space as stated in the SOW. All discrepancies of field dimension information is the responsibility of the vendor to rectify.

3. FINAL FINISH MEETING: This meeting shall be scheduled by the vendor within 10 business days of project award unless directed by the VA Interior Designer. This meeting shall serve as the conduit to complete all final finish selections. Vendor is responsible at this meeting to bring all actual finish selections for a working session to drive toward completion and selection of all finishes as well as a complete and through review of the project specifications. The VA Interior Designer will assist with coordination of finish selections with the building finishes. Based on this scope of this project the final finish meeting and the kick‐off meeting can be conducted at the same time if desired by the awarded vendor. Attendance at the final finish meeting shall include the following vendor personnel:

a. Project Interior Designer

4. FINAL FINISH DOCUMENT: An overview document declaring all final finish selections shall be sent within 5 business days of the FINAL FINISH MEETING.

5. FINAL FINISH DOCUMENT SIGN-OFF: Once the VA Interior Designer has received the FINAL FINISH DOCUMENT, it will be signed off on or a confirmation e‐mail will be sent to the vendor to approve the finishes. This action will indicate to the awarded vendor has the approval to place orders. No orders should be placed by the awarded vendor prior to this final finish document sign-off has been completed/approved by the VA Interior Designer.

6. ORDER ENTRY: Shall take place upon completion of signed FINAL FINISH DOCUMENT. Vendor shall coordinate all order entry, production schedule and shipping with all Manufacturers.

7. SHIP DATE DOCUMENT: An overview spreadsheet shall be provided to the VA Interior Designer that includes all manufacturers included within the project and the associated ship dates for their products. This shall include all manufacturers’ products ordered for the project. This document shall be received within 10 business days of FINAL FINISH DOCUMENT SIGN‐OFF.

8. INSTALLATION SCHEDULING: Installation scheduling shall occur within 5 business days after receipt of SHIP DATE DOCUMENT received by the VA Interior Designer unless otherwise directed by the VA Interior Designer. This date shall be scheduled in the future to accommodate transit time for shipping time of products.

9. INSTALLATION: Shall occur at the date and time mutually agreed to with VACT and VA Interior Designer. In the event there is a delay in installation the awarded vendor shall notify the VA Interior Designer immediately. The installation shall meet all requirements within this scope of work.

10. SAFETY PLAN: Contractor shall have a current Safety Plan on file with the VA

– West Haven. The Safety Plan shall include the following information:

Vendors and bidders who are awarded contracts to provide products and services to the West Haven, Connecticut Veterans Hospital shall provide to the Contract Officer the following information with the bid to be approved by the West Haven VA Facility Safety Manager. An electronic version may also be requested.

The Contractor shall provide a safety plan that meets OSHA standards and is approved by the VA Facility Safety Manager prior to installation. Installers required to have 10 Construction OSHA training and installer Supervisor required having 30 hours Construction OSHA training.

Safety Plan shall include following:

1. Company Health and Safety Process Guidelines

2. Written Policies and Procedures

3. Safety Committee

4. Routine Safety and Health Audits

5. Safety Meetings

6. Accidents and Incident Reporting

7. Accident Investigation

8. Job Safety Analysis

9. Emergency Action Plans

10. Hazard Communication Process

11. Personal Protective Equipment

12. Electrical Safety Process

13. Ladder Safety Process

14. Driver/Vehicle Safety Process

15. General Safety Rules for all Departments

16. Installations Job Site Daily Safety Checklist

11. PROCUREMENT DATA SHEETS and OWNERS INFORMATION: Procurement data sheets shall be submitted on final day of installation. These shall be submitted both electronically and (2) physical hard copies to the VA Interior Designer. (example attachment in Section 11). The contractor shall ensure that all owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions and any other information shall be provided to the VA Interior Designer upon completion of the installation.

12. WALK THROUGH & PUNCH LIST: A walk through of the installation shall take place at the end of the installation with a scheduled date and time and the furniture vendor representatives from installation crew, sales and design staff. Conduct walk‐ thru with VA Interior Designer and Service Line End User to address any discrepancies or damages. Have any replacements parts ready to be ordered with lead‐time report within 5 business days of walk through completion. Attendance at the final finish meeting shall include the following vendor personnel:

a. Project Interior Designer

c. Installation Manager

13. PUNCH LIST DOCUMENT: A punch list document shall be sent to the VA Interior

Designer within 24 hours of walk through completion.

14. PUNCH LIST COMPLETION: Items identified during the walk through shall be corrected within 6 business days of the walk through completion.

15. POST OCCUPANCY ORIENTATION SESSION: The day the end user moves into the newly installed space or as directed by the VA Interior Designer. The awarded vendor shall, instruct staff in proper use and adjustment of product, correct deficiencies in installation and coordinate replacement of defective product with Manufacturer.

3. BID REQUIREMENTS

a. FORMATTING REQUIREMENTS: All bids are to be formatted appropriately to ensure a consistent basis for comparison.

Example:

Item # Description Quantity Cost Extended Cost Xyzq Patient Room 5 $100 $500

Guest Chair Pieces Parts Fabric @ $70/yd Etc.

b. COST OF ITEM: (i.e. Nurses Station/Systems panel areas) to be wholly inclusive of all required components. DO NOT break out costs for any parts, pieces, or finishes in either the cost or extended cost columns. Vendor required to submit the break out costs for any parts, pieces or finishes within in the submittal document for user reference.

c. COM: All upholstered items to be bid as a COM with an allowance as indicated in the ‘Furniture Requirements.’ A basis for the COM specification is included with each item to provide guidance on scale and necessary repeat of pattern to assist figuring required yardage.

COM procurement to be the responsibility of the Contractor following coordination/approval from the VA Interior Designer.

d. ANSI/BIFMA STANDARDS: All items sold to the Government must meet or exceed ANSI/BIFMA performance standards for furnishings and ergonomic tools.

e. BRAND NAME OR EQUAL BID REQUIREMENTS: If submitting a brand name or equal bid, the vendor must supply a demo sample to the VA Medical Center on the same day as bid submission; demo to remain onsite for up to three weeks to undergo a determination of parity for construction quality and end user comfort. Items that require demo sample are noted in the ‘Furniture Requirements’.

f. STORAGE: Vendor shall provide monthly pricing at time of bidding to store all contents of this SOW if construction delays shall occur past the timeframe listed within this SOW. If additional storage is needed past the timeframe listed within this SOW the vendor shall charge the VA the monthly pricing provided at time of bidding to be stored in an offsite location that follows storage guidelines for the items listed within this SOW.

g. 2D/3D Visuals: At time of bid submission vendor shall provide 2D/3D drawings of all desking, panel systems, and/or items specifically noted within this SOW. Visual drawings shall be an accurate representation of what is being bid.

h. VA PREFERRED VENDOR LIST: Vendors and bidders who are awarded contracts to provide products and services to the Newington, Connecticut Veterans Hospital shall provide to the Contract Officer the following information with the bid:

1. Tax ID Number

2. Duns & Bradstreet Number

3. Physical Address

4. Payment Address

5. Vendor shall be registered in SAM (replacement for CCR) www.sam.gov

4. PERIOD OF PERFORMANCE

a. Estimated Project Completion: September 2024.

b. VA shall notify awarded vendor of construction schedule updates.

5. PLACE OF PERFORMANCE

a. Work will be accomplished 555 Willard Avenue, Newington, CT 06111.

6. OTHER CONSIDERATIONS FOR PROPOSAL

a. Delivery not to interfere with patient care or the operation of the facility. The contractor will coordinate the work of the project with the VA Interior Designer to ensure minimal disruption of the Medical Center operations.

b. Patient rooms and other sensitive patient care areas located in the Medical Center must be accessed during normal working hours. These areas may not always be readily available to the contractor.

7. RECORDS MANAGEMENT

The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S.

Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e‐mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the

Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation.

Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub‐contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub‐contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

8. PAYMENT SCHEDULE

a. The contractor will bill on completion and acceptance of the work.

9. NON-PERSONAL SERVICES STATEMENT

a. Contractor employees performing services under this order will be controlled, directed and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the SOW. Contractor employees will perform their duties independent of, and with occasional supervision of VA Interior Designer. The tasks, duties, and responsibilities set forth in the SOW may not be interpreted or implemented in any manner that results in any contractor creating or modifying Federal policy, obligating the appropriate funds for the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating contracting regulations

10. FURNITURE REQUIREMENTS:

LINE ITEM 1

T-8: CHILDREN’S MAGNETIC SAND TABLE – QTY 1

CLIN-MTR CODE: NOT AVAILABLE ON NATIONAL FURNITURE IDIQ

Locations:

42‐202: Waiting Area = 1

Preferred Manufacturer:

Gressco – The Children’s Furniture Company (800) 345‐3480 ‐ http://www.gresscoltd.com/ Size: 26.5”w x 26.5”d x 22”h

BRAND NAME OR EQUAL:

Standard Theme Magnetic Sand Table Finish: Natural (01N)

OR EQUAL:

Shatter Proof Safety Glass Available in hardwood. Natural wood finish. Coordinate/match finish on Children’s Seating.

Nothing To Put Away and Easy To Clean, no Loose Parts, Captivating, Children Use Their

Imagination Up To Four Children Can Play At Once Quiet, No Batteries Warranty: 5 year warranty PLEASE NOTE: If submitting a BRAND NAME OR EQUAL bid, the vendor must supply a demo sample to the West Haven VA Medical Center on the same day as bid submission; demo to remain onsite for up to three weeks to undergo a determination of parity for construction quality and end user comfort. As well, consideration must be given to the shape, feel and comfort levels inherent in the specified product.

LINE ITEM 2

CL-1: WALL HUNG CLOCK (BATTERIES SHALL BE INCLUDED) – QTY 68

CLIN-MTR CODE: Not Available on the IDIQ

Locations: per drawings & locations spreadsheet

Design Basis:

Chicago Lighthouse Industries – Contemporary Quartz Wall Clock, 14 1/2" dia.

Model: ILC67818003

Clock: White 12 3/4" dial with black hour, minute and second hands create a high‐contrast appearance for easy reading Silver contoured‐plastic case offers a simple, stylish look and durability.

UV‐protected lens helps protect the clock against sun damage.

Quartz movement for precise timekeeping.

Shall include batteries necessary to operate. Batteries shall be installed at time of installation.

LINE ITEM 3

CH-1: COAT HOOKS (3 HOOKS) – QTY 30

CLIN-MTR CODE: HK1

Locations: per drawings

Design Basis:

Safco – Nail Head Coat Hook Model: 4201 (3 Hook)

Finish Selections:

o Color: Silver

Size: 18” W x 2.75” D x 2” H; Hook Size 1” Dia. Head, 5/8” Dia. Shaft, 2 ½” Depth

Color: Shall include the color listed above Satin aluminum hooks with matching back plate Oversized circular hooks to help protect garments Mounting: Keyhole Mount with template and all hardware included for drywall and masonry applications GREENGUARD Certified

LINE ITEM: 4-12

ER-2 (4) / ER-3 (5) / ER-4 (6)/ ER-5 (7) a (8), b (9), c (10), d (11), e (12) : DIAGNOSTIC EQUIPMENT

MANAGEMENT - RAIL – QTY (DETAIL BELOW)

CLIN-MTR CODE: NOT AVAILABLE ON NATIONAL FURNITURE IDIQ

Preferred Manufacturer:

Paladin – Evolution Rail Part Number and Sizes:

ER-2: (24”) Equipment Rail, pre‐drilled, including end caps and laminate Inlay Part Number: R202 ER-3: (36”) Equipment Rail, pre‐drilled, including end caps and laminate Inlay Part Number: R203 ER-4: (48”) Equipment Rail, pre‐drilled, including end caps and laminate Inlay Part Number: R204 ER-5: (60”) Equipment Rail, pre‐drilled, including end caps and laminate Inlay Part Number: R205

Finishes:

Endcaps Color: Gray Inlay Finish: Antique White

Locations/Quantities:

Locations:

Line # Tag Locations Qty Size / Description

4 ER‐2 See drawings / Loc. Spreadsheet 1 24” Equipment Rail 5 ER‐3 See drawings / Loc. Spreadsheet 5 36” Equipment Rail 6 ER‐4 See drawings / Loc. Spreadsheet 30 48” Equipment Rail 7 ER‐5 See drawings / Loc. Spreadsheet 1 60” Equipment Rail 8 a See drawings / Loc. Spreadsheet 60 Bracket ‐ Wipes 9 b See drawings / Loc. Spreadsheet 3 Bracket – soap / hand sanitizer

10 c See drawings / Loc. Spreadsheet 2 Bracket – Paper Towel Dispenser

11 d See drawings / Loc. Spreadsheet 36 Bracket ‐ Gloves 12 e See drawings / Loc. Spreadsheet 34 Bracket – Sharps

Shall include any of the following accessories with bracketry available:

a. (Wipes Holder / Attachment Bracket WITH WIPES HOLDER) IC106‐P: Rail Mount Kit with standoff, for Sani Cloth cage type Dispenser, for Sani‐Cloth Wipes and PDI containers. Fits the following Containers ‐ Metrex/Caviwipes, PDI Sani Cloth.Holder, PDI Sani‐Bracket for 3 in 1 Canister Holder (Bracket P010901)

b. (Universal Hand Sanitizer / Soap Attachment Bracket) IC110‐P‐Fair: (Standard) Holder, Universal soap, Hand Sanitizer or Lotion for Rail Mount – for Purell and Soap (To hold Provon LTX‐12) – Model Number must be specified to manufacturer for exact fit.

c. (Paper Towel Attachment Bracket) IC416‐P: Universal Bracket, Rail Mounting with Hardware – for Kimberly Clark – Omni Roll Dispenser (Rip and Pull Type) #09746 and Kimberly Clark Lever‐matic dispenser (lever type) #09765Holder, Medium 8” x 10” Universal Bracket, Rail Mounting with Hardware – Use for Kimberly Clark – Professional MOD manual Hard Roll Towel Dispenser Model 36035

d. (3 Glove Attachment Bracket) IC548‐3‐HV‐P: Rail mount kit for Healthfirst ICX‐3 Triple Glove Box Dispenser, Horizontal or Vertical adjustable, Top/Left/Right Side loading adjustable, Rail Mount Kit only with Wall Stand‐off; Holder, Glove Dispenser, Peter Pepper Product, Model ICX‐3 Three Glove Dispenser

e. (Sharps Container Attachment Bracket) IC311‐P: Rail Mount Kit: BD Sharps Collector ( BD# 305447 / 305426 / 305017, 5.4 Qt.)Holder, for BD Recykleen Cabinet Sharps, 305017,305098 or 305096

RAILS:

Heavy Duty Rails Shall include all mounting hardware Supports Medical Equipment that normally takes up floor or cabinet space.

‐ Organizes equipment and supplies safely: Protecting Personnel and Hospital Assets.

‐ System that is flexible and expandable to meet future needs.

‐ Improves staff productivity through enforced organization.

‐ Includes Ends Caps and Decorative Inlay (Antique White).

The Equipment Management Rail System shall provide a means to support and secure hospital medical equipment such as monitors, infusion pumps, flow‐meters, regulators, medical gas outlets, etc., by utilizing a snap‐action adapter that allows easy repositioning of equipment by the nursing staff.

The system shall be installed in strict accordance to the Paladin installation instructions. The installing contractor shall be responsible for compliance with all local, state and federal codes that may be applicable to this installation.

The Equipment Management Rail System manufacturer shall submit within 30 days of contract award, complete and detailed shop drawings showing all items in plan and elevation. Drawings shall show all dimensions relating to the system and its installation in relation to the structural wall and backing details as shown on drawings. Manufacturing shall not be started until final approved drawings by the VA Interior Designer are received.

The Equipment Management Rail, heavy‐duty style, shall be a seamless, horizontal extruded aluminum profile finished with clear anodizing. The rail shall contain a groove for attaching an adaptor that supports the specified hospital accessories and equipment as provided by owner.

To prevent accidental dislodgement, the groove and adaptor shall be designed so that the adaptor requires a 7‐degree tilt for attachment. The rail shall also provide the means for inserting a decorative color inlay the length of the rail, and closure caps at each end.

Rail shall be specified in increments of one foot, from a minimum of one foot to a maximum of ten feet, or be of special lengths as shown on drawings to accommodate special room conditions. The Rail may be joined together with the use of a Joiner piece to provide lengths greater than ten feet.

The manufacturer shall pre‐drill the Rail on sixteen‐inch centers.

The Rail may be field drilled by the installer to meet specific job site conditions. The Rail shall contain a continuous groove behind the decorative inlay to eliminate the need for countersinking of mounting holes.

END CAP At each end of rail, provide friction‐fit closure caps constructed of white injection‐molded thermoplastic material designed to resist most hospital cleaning and disinfecting chemicals and embedded throughout with a zinc‐based anti‐microbial compound that cannot be scratched or wiped off.

DECORATIVE INLAY shall be factory preinstalled. Inlay shall resist most hospital cleaning and disinfecting chemicals. Color shall be integral to the material and be available in a variety of alternatives with Wilsonart

ADAPTORS Adapters shall utilize a spring‐loaded friction fit to hold the attached product in place when snapped onto the rail and yet allow the product to slide horizontally along the rail until locked in place. Shall be made of molded medical‐grade plastic embedded throughout with a zinc‐ based anti‐microbial compound that cannot be scratched or wiped off.

Mounting hardware shall be provided by the Rail manufacturer.

Hardware shall be available to either flush mount or space the rail two inches from the hospital wall; for ease in mounting secondary equipment. Architect shall specify and show on drawings whether system is to be mounted flush or utilize spacer hardware.

FLUSH mounting hardware shall be available for mounting to steel studs or backing, drywall or masonry walls. Architect shall specify and show on drawings wall structure to be used. Flush mounting hardware kits shall consist of the appropriate screws in a quantity to mount rail on sixteen‐inch centers.

When rails are mounted with the above approved hardware and in strict accordance to manufacturer’s installation instructions, rails shall accommodate functional loading up to 62#/ft.

Shall offer a full, lifetime warranty on all rail and adaptor products and a 5 year warranty on all other accessories.

Shall be available in anti‐microbial powder‐coat finish, a standard anodized aluminum finish, or customized in a variety of powder coat colors.

BRACKETS:

Shall include Heavy Duty Rail Attachment Brackets Shall include all mounting hardware Supports Medical Equipment that normally takes up floor or cabinet space.

‐ Organizes equipment and supplies safely: Protecting Personnel and Hospital Assets.

‐ System that is flexible and expandable to meet future needs.

‐ Improves staff productivity through enforced organization.

‐ Includes Ends Caps and Decorative Inlay (Antique White).

The Equipment Management Rail System shall provide a means to support and secure hospital medical equipment such as monitors, infusion pumps, flow‐meters, regulators, medical gas outlets, etc., by utilizing a snap‐action adapter that allows easy repositioning of equipment by the nursing staff.

The system shall be installed in strict accordance to the Paladin installation instructions. The installing contractor shall be responsible for compliance with all local, state and federal codes that may be applicable to this installation.

The Equipment Management Rail System manufacturer shall submit within 30 days of contract award, complete and detailed shop drawings showing all items in plan and elevation. Drawings shall show all dimensions relating to the system and its installation in relation to the structural wall and backing details as shown on drawings. Manufacturing shall not be started until final approved drawings by the VA Interior Designer are received.

The Equipment Management Rail, heavy‐duty style, shall be a seamless, horizontal extruded aluminum profile finished with clear anodizing. The rail shall contain a groove for attaching an adaptor that supports the specified hospital accessories and equipment as provided by owner.

To prevent accidental dislodgement, the groove and adaptor shall be designed so that the adaptor requires a 7‐degree tilt for attachment. The rail shall also provide the means for inserting a decorative color inlay the length of the rail, and closure caps at each end.

RAIL shall be specified in increments of one foot, from a minimum of one foot to a maximum of ten feet or be of special lengths as shown on drawings to accommodate special room conditions. The Rail may be joined with the use of a Joiner piece to provide lengths greater than ten feet.

The manufacturer shall pre‐drill the Rail on sixteen‐inch centers.

The Rail may be field drilled by the installer to meet specific job site conditions. The Rail shall contain a continuous groove behind the decorative inlay to eliminate the need for countersinking of mounting holes.

END CAPS shall be constructed of injected molded thermoplastic meeting UL‐94‐V‐0 burning specification and resist most hospital cleaning and disinfecting chemicals. The color shall be Neutral White and molded throughout the material. Caps shall be able to be installed and held in place without the use of tools.

DECORATIVE INLAY shall be factory preinstalled. Inlay shall be constructed of extruded thermoplastic meeting UL‐94‐V‐0 burning specification and resist most hospital cleaning and disinfecting chemicals. Color shall be integral to the material and be available in a variety of alternatives, which match most common laminate manufacturers color selections.

Mounting hardware shall be provided by the Rail manufacturer.

Hardware shall be available to either flush mount or space the rail two inches from the hospital wall; for ease in mounting secondary equipment. Architect shall specify and show on drawings whether system is to be mounted flush or utilize spacer hardware.

FLUSH mounting hardware shall be available for mounting to steel studs or backing, drywall or masonry walls. Architect shall specify and show on drawings wall structure to be used. Flush mounting hardware kits shall consist of the appropriate screws in a quantity to mount rail on sixteen‐inch centers.

When rails are mounted with the above approved hardware and in strict accordance to manufacturer’s installation instructions, rails shall accommodate functional loading up to 62#/ft.

LINE ITEM 13

GL-1: GLOVE BOXES – QTY 41

CLIN-MTR CODE: NOT AVAILABLE ON NATIONAL FURNITURE IDIQ

Locations: See drawings / Locations Spreadsheet

Preferred Manufacturer:

Peter Pepper Products Model: ICX‐3 – Three Glove Dispenser

Finish Selections:

Paint: Aluminum Metallic Wood Trim Finish: No Wood Trim Dispenser Lock: No

Size: 11 3/8”w x 18”h x 4”d, ADA compliant

BRAND NAME OR EQUAL:

Size: 11 3/8”w x 18”h x 4”d, ADA compliant Includes compartments for:

Compartment Dimensions:

a. Gloves/Tissues: 9‐7/8"w x 16‐1/4"h x 3‐3/4"d. Fits three boxes of gloves.

Construction: Powder coated steel body with option of wood trim;

hinged.

Mounting: Screw mount with template and all hardware included for drywall and masonry applications

Environmental

a. Greenguard Certified for Children & Schools

b. Low VOC

c. Made of pre‐consumer and post‐consumer recycled content

Material

a. Available in a minimum of 6 woodgrain finishes

b. Available in a minimum of 6 painted or woodgrain finishes for the face of unit

c. Holds three sizes of clinical gloves

d. Available with a Lock option

Ergonomic

a. Available in a wall mounted unit that is ADA accessible – no more than 4” deep when mounted flush to wall.

Warranty

a. Minimum five‐year Warranty

b. Limited lifetime warranty on materials and defects

LINE ITEM 14

T-4: WAITING ROOM COUNTER HEIGHT FREESTANDING TABLE (SOLID SURFACE, 30W”x30”D, COUNTER

HEIGHT) – QTY 2

CLIN-MTR CODE: NOT AVAILABLE ON NATIONAL FURNITURE IDIQ

LINE ITEM 15

T-5: WAITING ROOM SEATED (Standard) HEIGHT FREESTANDING TABLE (SOLID SURFACE, 30W”x30”D) –

QTY 2

CLIN-MTR CODE: NOT AVAILABLE ON NATIONAL FURNITURE IDIQ

Locations:

See drawings / Locations Spreadsheet

Preferred Manufacturuer:

Teknion to match ERG Crossfire Base with Solid Surface Top (2 Counter Height, 2 Standard Height)

Finishes:

Solid Surface Top Color: Corian ‐ Linen Solid Surface Edge: SS07 Flat Base Finish: Mocha

Crossfire Table Base in Metallic Finish, Base is smooth finish over cast iron with 2.25”D with 143 gauge steel tubing welded to top plate.

1.5” overall thick top; core is high density particle board with no urea formaldehyde 100% water soluble, nontoxic and environmentally friendly Bases connect to table tops with metal inserts. Steel machine screws are then inserted into metal inserts, for a metal to metal connection Table base to offer self‐leveling adjustable steel glides to allow for leveling on uneven floors Adjustable zinc rubber cushion glides installed Table base to offer over 25 epoxy powdercoat finishes Warranty, 10 year

LINE ITEM 16

WC-1: WINDOW TREATMENT – SINGLE 3% ROLLER SHADE w/ METAL FASCIA – Qty. 1

CLIN-MTR CODE: NOT AVAILABLE ON THE NATIONAL FURNITURE IDIQ

Line item Qty. 1 to include window shades to cover:

23 single windows 3’4” x 52”H 3 floor to ceiling windows 15’8”W x 9’ 1 floor to ceiling window 12’7” W x 9’ 1 floor to ceiling window 18’2” W x 9’ Single wide shades preferred.

Dimensions shall be used for bidding purposes only. Vendor shall field verify and purchase based on confirmed dimensions. Vendor to provide price breakdown for informational purpose only.

Design Basis:

Manufacturer/Recommended Vendor: Standard Textile

Basis of Design: MechoShade – Mecho 5

Option (Single): MechoShade – Mecho /5 Manually operated Single roller shade with metal fascia

‐ Sunscreen shade fabric: Sunscreen shade fabric: ThermoVeil 1500 Series 3% open (1516 Eggshell)

Provide a chain driven manually operated roller shades System on exterior windows of rooms and spaces as noted. Roller shades to be mounted on inside on window frame with continous cleanable surface that is non-raveling. Mechanism to be chain driven in stainless steel with visually transparent single fabric shadecloth available in various % openness from either 0% to 5%. Provide metal fascia for concealment of all bracket and chain drive.

All bidders shall bid on the sizes stated for all window applications. Dimensions shown below or any attached documentation are for estimating and bidding purposes ONLY.

Prior to fabrication the selected vendor must field at the site to verify all dimensions/shade locations for ordering and installation purposes

Shall have a clean design aesthetic with fascia, pockets, and closure accessories Shall optimized light control through optional room‐darkening channels—mounted inside the jamb, outside, or overhead Shall offers options for both manual and motorized systems Shall offer flexibility with its Standard and offer both single and double shade options.

Shall include a lifetime Limited Warranty – Up to 25 years, Including 100% replacement and no depreciation over the life of the warranty Shall offer and easy removal and maintenance system for shadecloth bands and fascia Roller shade shall be industrial grade Shall have an overrunning clutch‐drive system Shall have an oil‐impregnated, self‐lubricating, large diameter sprocket Shall have a built in offset chain to hange closer to the window glass for better fascia coverage Shall have a snaploc spline to assure properly aligned shade bands, hold the shadecloth onto the shade for secure shade alignment, and prevent the shadecloth from slipping off the roller tube.

Shall have a SnapLoc fascia that has a clean, sleek finish that will snap into place top‐edge‐first and locks at the bottom for ease of installation and added safety.

The fascia shall have no exposed fasteners.

Shall have liftAssist technology that reduces the manual lifting force required by an end user to raise an expanded size range of manual shades, single‐ or multiple‐band systems Reference roller shade performanace specifications for additional requirements.

If submitting a BRAND NAME OR EQUAL bid, the vendor must supply a demo sample to the West

Haven VA Medical Center on the same day as bid submission; demo to remain onsite for up to three weeks to undergo a determination of parity for construction quality and end user comfort.

PART 1 GENERAL: ROLLERSHADES

1.1 SECTION INCLUDES

A. Manually operated, sunscreen and blackout roller shades.

1.2 SUBMITTALS

A. Submit Environmental Certification and Third Party Evaluation per Section 1.3

Qualifications.

B. Product Data: Manufacturer's data sheets on each product to be used, including:

1. Preparation instructions and recommendations.

2. Styles, material descriptions, dimensions of individual components, profiles, features, finishes and operating instructions.

3. Storage and handling requirements and recommendations.

4. Mounting details and installation methods.

C. Shop Drawings: Plans, elevations, sections, product details, installation details, operational clearances, and relationship to adjacent work.

D. Window Treatment Schedule: For all roller shades. Use same room designations as indicated on the Drawings and include opening sizes and key to typical mounting details.

E. Selection Samples: For each finish product specified, one set of shade cloth options and aluminum finish color samples representing manufacturer's full range of available colors and patterns.

F. Verification Samples: For each finish product specified, one complete set of shade components, unassembled, demonstrating compliance with specified requirements.

Shadecloth sample and aluminum finish sample as selected. Mark face of material to indicate interior faces.

G. Maintenance Data: Methods for maintaining roller shades, precautions regarding cleaning materials and methods, instructions for operating hardware and controls.

H. Warranty: Provide manufacturer’s warranty documents as specified in this Section.

1.3 QUALITY ASSURANCE

A. Manufacturer Qualifications: Obtain roller shades through one source from a single manufacturer with a minimum of twenty years experience in manufacturing products comparable to those specified in this section.

B. Installer Qualifications: Installer trained and certified by the manufacturer with a minimum of ten years experience in installing products comparable to those specified in this section.

C. Fire‐Test‐Response Characteristics: Passes NFPA 70 1‐99 small and large‐scale vertical burn. Materials tested shall be identical to products proposed for use.

E. Anti‐Microbial Characteristics: No Growth per ASTM G 21 results for fungi ATCC9642, ATCC 9644, ATCC9645.

F. Environmental Certification: Submit written certification from the manufacturer, including third party evaluation, recycling characteristics, and perpetual use certification as specified below. Initial submittals, which do not include the Environmental Certification, below will be rejected. Materials that are simply PVC free without identifying their inputs shall not qualify as meeting the intent of this specification and shall be rejected.

G. Third Party Evaluation: Provide documentation stating the shade cloth has undergone third party evaluation for all chemical inputs, down to a scale of 100 parts per million, that have been evaluated for human and environmental safety. Identify any and all inputs, which are known to be carcinogenic, mutagenic, teratogenic, reproductively toxic, or endocrine disrupting. Also identify items that are toxic to aquatic systems, contain heavy metals, or organohalogens. The material shall contain no inputs that are known problems to human or environmental health per the above major criteria, except for an input that is required to meet local fire codes.

H. Recycling Characteristics: Provide documentation that the shade cloth can and is part of a closed loop of perpetual use and not be required to be down cycled, incinerated or otherwise thrown away. Scrap material can be sent back to the mill for reprocessing and recycling into the same quality yarn and woven into new material, without down cycling.

Certify that this process is currently underway and will be utilized for this project.

I. Perpetual Use Certification: Certify that at the end of the useful life of the shade cloth, that the material can be sent back to the manufacturer for recapture as part of a closed loop of perpetual use and that the material can and will be reconstituted into new yarn, for weaving into new shade cloth. Provide information on each shade band indicating that the shade band can be sent back to the manufacturer for this purpose.

J. Mock‐Up: Provide a mock‐up (manual shades only) of one roller shade assembly for evaluation of mounting, appearance and accessories.

1.4 DELIVERY, STORAGE, AND HANDLING

A. Deliver components in factory‐labeled packages, marked with manufacturer and product name, fire‐test‐response characteristics, and location of installation using same room designations indicated on Drawings and in the Window Treatment Schedule.

1.5 PROJECT CONDITIONS

A. Environmental Limitations: Install roller shades after finish work including painting is complete and ambient temperature and humidity conditions are maintained at the levels indicated for Project when occupied for its intended use.

1.6 WARRANTY

A. Roller Shade Hardware, Chain and Shadecloth: Manufacturers standard non depreciating twenty‐five year limited warranty.

B. Roller Shade Installation: One year from date of Substantial Completion, not including scaffolding, lifts or other means to reach inaccessible areas.

PART 2 PRODUCTS

2.1 MANUFACTURERS

A. Basis of Design Manufacturer: MechoShade Systems, Inc.; 42‐03 35th Street, Long Island City, NY 11101. ASD. Tel: (718) 729‐2020. Fax:(718)729‐2941. Email:

info@mechoshade.com, www.mechoshade.com..

2.2 APPLICATIONS/SCOPE

A. Roller Shade Schedule:

WNDC‐1: Shade Type 1: Manual operating interior, chain drive "double" solar and room darkening blackout roller shades, operating independently of each other, in all exterior windows of rooms and spaces shown on Drawings, and related mounting systems and accessories.

2.3 SHADE CLOTH

A. Visually Transparent Single‐Fabric Shadecloth: single thickness non‐raveling 0.030‐inch (0.762 mm) thick vinyl fabric, woven from 0.018‐inch (0.457 mm) diameter extruded vinyl yarn comprising of 21 percent polyester and 79 percent reinforced vinyl, in colors selected from manufacturer's available range.

1. Open Linear Weave: 15 percent open, linear‐weave pattern.

2. Dense Linear Weave: 3 percent open, dense linear‐weave pattern.

3. Extra ‐ Dense Linear Weave 0‐1 percent visually translucent linear weave pattern.

4. Open Basket Weave: 10 percent open, 2 by 2 open basket‐weave pattern.

5. Dense Basket Weave: 5 percent open, 2 by 2 dense basket‐weave pattern.

6. Dense: visually translucent, twill‐weave pattern all at 2 percent open.

7. Color: Selected from manufacturer's standard colors.

B. Vinyl Room Darkening Shadeclosth (Single‐Fabric): Blackout material, washable washable and colorfast laminated and embossed vinyl coated fabric, 0.012 inches thick (0.30 mm) blackout material and weighing 0.81 lbs. per square yard, with a minimum of 62 threads per square inch in colors selected from manufacturer's available range.

1. Color: Selected from manufacturer's standard colors.

2.4 SHADE BAND

A. Shade Bands: Construction of shade band includes the fabric, the hem weight, hem‐pocket, shade roller tube, and the attachment of the shade band to the roller tube. Sewn hems and open hem pockets are not acceptable.

1. Hem Pockets and Hem Weights: Fabric hem pocket with RF‐welded seams (including welded ends) and concealed hem weights. Hem weights shall be of appropriate size and weight for shade band. Hem weight shall be continuous inside a sealed heM pocket.

Hem pocket construction and hem weights shall be similar, for all shades within one room.

2. Shade band and Shade Roller Attachment:

a. Use extruded aluminum shade roller tube of a diameter and wall thickness required to support shade fabric without excessive deflection. Roller tubes less than 1.55 inch (39.37 mm) in diameter for manual shades, and less than 2.55 inches (64.77 mm) for motorize shades are not acceptable.

b. Provide for positive mechanical engagement with drive / brake mechanism.

c. Provide for positive mechanical attachment of shade band to roller tube;

shade band shall be made removable / replaceable with a "snap‐on" snap‐off" spline mounting, without having to remove shade roller from shade brackets.

d. Mounting spline shall not require use of adhesives, adhesive tapes, staples, and/or rivets.

e. Any method of attaching shade band to roller tube that requires the use of: adhesive, adhesive tapes, staples, and/or rivets are not acceptable.

2.5 SHADE FABRICATION

A. Fabricate units to completely fill existing openings from head to sill and jamb‐to‐jamb, unless specifically indicated otherwise.

B. Fabricate shadecloth to hang flat without buckling or distortion. Fabricate with heat‐sealed trimmed edges to hang straight without curling or raveling. Fabricate unguided shadecloth to roll true and straight without shifting sideways more than 1/8 inch (3.18 mm) in either direction per 8 feet (2438 mm) of shade height due to warp distortion or weave design.

Fabricate hem as follows:

1. Bottom hem weights.

2. Concealed hemtube.

3. Exposed hemtube.

4. Exposed blackout hembar with light seal.

5. Exposed blackout hembar with polybond seal.

C. Provide battens in standard shades as required to assure proper tracking and uniform rolling of the shadebands. Contractor shall be responsible for assuring the width‐to‐height (W:H) ratios shall not exceed manufacturer's standards or, in absence of such standards, shall be responsible for establishing appropriate standards to assure proper tracking and rolling of the shadecloth within specified standards. Battens shall be roll‐formed stainless steel or tempered steel, as required.

D. For railroaded shadebands, provide seams in railroaded multi‐width shadebands as required to meet size requirements and in accordance with seam alignment as acceptable to Architect. Seams shall be properly located. Furnish battens in place of plain seams when the width, height, or weight of the shade exceeds manufacturer's standards. In absence of such standards, assure proper use of seams or battens as required to, and assure the proper tracking of the railroaded multi‐width shadebands.

E. Provide battens for railroaded shades when width‐to‐height (W:H) ratios meet or exceed manufacturer's standards. In absence of manufacturer's standards, be responsible for proper use and placement of battens to assure proper tracking and roll of shadebands.

F. Blackout shade bands, when used in side channels, shall have horizontally mounted, roll‐ formed stainless steel or tempered‐steel battens not more than 3 feet (115 mm) on center extending fully into the side channels. Battens shall be concealed in a integrally‐colored fabric to match the inside and outside colors of the shadeband, in accordance with manufacturer's published standards for spacing and requirements.

1. Battens shall be roll formed of stainless steel or tempered steel and concave to match the contour of the roller tube.

2. Batten pockets shall be self‐colored fabric front and back RF welded into the shadecloth.

A self‐color opaque liner shall be provided front and back to eliminate any see through of the batten pocket that shall not exceed 1‐1/2 inches (38.1 mm) high and be totally opaque. A see‐through moiré effect, which occurs with multiple layers of transparent fabrics, shall not be acceptable.

2.6 COMPONENTS

A. Access and Material Requirements:

1. Provide shade hardware allowing for the removal of shade roller tube from brackets without removing hardware from opening and without requiring end or center supports to be removed.

2. Provide shade hardware that allows for removal and re‐mounting of the shade bands without having to remove the shade tube, drive or operating support brackets.

3. Use only engineered plastics by DuPont for all plastic components of shade…