P03 SSJ PM Medical Air System_29 July 2025_BC Signed__Redacted.pdf

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification >SAT-$7.5M under FAR13.5

Effective Date: 11/15/24 Page 1 of 5

REVISION: 01

Acquisition ID#:

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR

CERTAIN COMMERCIAL ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID:

Contracting Activity: Department of Veterans Affairs, VISN 8, Network Contracting Office (NCO) 08, located in San Juan, Puerto Rico, in support of station 672, VA Caribbean Healthcare System (VACHS) located at 10 Casia St., San Juan, Puerto Rico 00921. The applicable purchase request is

Nature and/or Description of the Action Being Processed: This procurement is for procuring Preventive Maintenance Services to Medical Air Vacuum System at VA Caribbean Healthcare System in accordance with FAR 13.5, Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2.

The estimated value of this acquisition is . The government intends to award a new purchase order with a period of performance consisting of a base year plus four (4) one-year option periods. The estimated award date is August 31, 2025.

FITARA approval is not required since Product/Service Code J043, Maintenance, Repairs, and Rebuilding of Equipment – Pumps and Compressors is not listed as IT Product Service Codes (PSC) Requiring FITARA Approval (see VA OIT PSC Codes).

The proposed contractor is: Technical Systems Specialties, Inc.

1007 Ave Munoz Rivera STE 700 San Juan, PR 00925-2718

On May 30, 2025, A Situation, Background, Assessment, and Recommendation (SBAR) was approved in the amount of .

3. Description of Supplies/Services Required to Meet the Agency’s Needs: This is a non-personal services contract to provide “Preventive Maintenance Services for Medical Air Vacuum System at VA Caribbean Healthcare System (VACHS)”. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform “Preventive Maintenance Services for Medical Air Vacuum System at VA Caribbean Healthcare System”. The contractor shall perform to the standard of the

PWS.

Effective Date: 11/15/24 Page 2 of 5

REVISION: 01

Acquisition ID#:

The resulting solicitation and purchase order award will include the following line items:

Line Item

Description Quantity Unit of Issue

0001 Base Year. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform “Preventive Maintenance Services for Medical Air Vacuum System at VA Caribbean Healthcare System”. The contractor shall perform to the standard of the PWS.

0001AA Preventive maintenance for three (3) Beacon Medaes MSV 040 Rotary Screw Vacuum Pump units.

12 Month

0001AB Preventive maintenance for one (1) Beacon Medaes VLV07D-060H-DCD Rotary Screw Vacuum System unit.

12 Month

0001AC Preventive maintenance for one (1) Beacon Medaes SAS07D-080V-DCDY Compressor System unit.

12 Month

1001 First Option. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform “Preventive Maintenance Services for Medical Air Vacuum System at VA Caribbean

1001AA Preventive maintenance for three (3) Beacon units.

12 Month

1001AB Preventive maintenance for one (1) Beacon Medaes VLV07D-060H-DCD Rotary Screw Vacuum System unit.

12 Month

1001AC Preventive maintenance for one (1) Beacon Medaes SAS07D-080V-DCDY Compressor System unit.

12 Month

2001 Second Option. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform “Preventive Maintenance Services for Medical Air Vacuum System at VA Caribbean

Effective Date: 11/15/24 Page 3 of 5

Acquisition ID#:

2001AA Preventive maintenance for three (3) Beacon Medaes MSV 040 Rotary Screw Vacuum Pump units.

12 Month

2001AB Preventive maintenance for one (1) Beacon Medaes VLV07D-060H-DCD Rotary Screw Vacuum System unit.

12 Month

2001AC Preventive maintenance for one (1) Beacon Medaes SAS07D-080V-DCDY Compressor System unit.

12 Month

3001 Third Option. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform “Preventive Maintenance Services for Medical Air Vacuum System at VA Caribbean

3001AA Preventive maintenance for three (3) Beacon units.

12 Month

3001AB Preventive maintenance for one (1) Beacon Medaes VLV07D-060H-DCD Rotary Screw Vacuum System unit.

12 Month

3001AC Preventive maintenance for one (1) Beacon Medaes SAS07D-080V-DCDY Compressor System unit.

12 Month

4001 Fourth Option. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform “Preventive Maintenance Services for Medical Air Vacuum System at VA Caribbean

4001AA Preventive maintenance for three (3) Beacon units.

12 Month

4001AB Preventive maintenance for one (1) Beacon Medaes VLV07D-060H-DCD Rotary Screw Vacuum System unit.

12 Month

4001AC Preventive maintenance for one (1) Beacon Medaes SAS07D-080V-DCDY Compressor System unit.

12 Month

4. Statutory Authority Permitting Restricted Competition: FAR 13.5 Simplified

Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this

Effective Date: 11/15/24 Page 4 of 5

Acquisition ID#:

procurement. Competition is restricted on this procurement for the reason below:

(x) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the

Acquisition Requires the Use of the Authority Cited Above (applicability of authority): As documented in the Market Research Report, Technical Systems Specialties, Inc. is the only authorized service representative for Beacon Medaes in Puerto Rico.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: A sources sought was not posted since the manufacturer, Beacon Medaes confirmed via an exclusivity letter that the only authorized representative in Puerto Rico is Technical Systems Specialties, Inc.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: This acquisition will be conducted under FAR 13.501(a). Since there will be no competition, the contracting officer has several alternatives to ensure that the awarded prices are fair and reasonable, including a comparison of proposed prices with prices found reasonable on previous purchases, market research, and a comparison to the Independent Government Cost Estimate, among others.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Thorough market research was conducted for this acquisition. Technical Systems Specialties, Inc. expressed interest in this requirement. A query in the SBA Small Business Search was conducted using NAICS 333912 (result is in the briefcase). However, no other company, including SDVOSB, VOSB, and/or small business, was identified as capable of fulfilling this requirement.

The Buy American Act is not applicable since the government is procuring services.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

Full and open competition is not feasible since market research clearly demonstrates that Technical Systems Specialties, Inc. is the only capable organization to fulfill this requirement due to exclusive rights with the original equipment manufacturer.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: