P03 Sole Source Justification Signed.pdf

DEPARTMENT OF VETERANS AFFAIRS

RESTRICTING COMPETITION USING SIMPLIFIED PROCEDURES

FOR COMMERCIAL ITEMS IN ACCORDANCE WITH RFO 12.102

Acquisition Plan Action ID: 36C241-27-AP-0624

1. Contracting Activity: Department of Veterans Affairs, VISN 1, White River Junction VA Medical

Center at 215 N. Main Street White River Junction, VT 05001-0001.

Funding ID: 405-27-1-4810-0008

2. Nature and/or Description of the Action Being Processed: This acquisition is for Cable Television services for patient waiting areas, break rooms, and some patient rooms at VAMC White River Junction, located at 215 N. Main Street, White River Junction, VT. The contract will have cable services for news, sports, music, and other programming. The current White River Junction base plus four options expires on 10/31/2026 therefore a new base and four options is needed to continue the cable services

The period of performance is:

Base Year 11/1/2026 – 10/31/2027 Option Year 1 11/1/2027 – 10/31/2028 Option Year 2 11/1/2028 – 10/31/2029 Option Year 3 11/1/2029 – 10/31/2030 Option Year 4 11/1/2030 – 10/31/2031

3. Description of Supplies/Services Required to Meet the Agency’s Needs: Comcast is the only cable television provider for White River Junction, Vermont. Only one other cable television provider exists in Vermont (Trans-Video Inc. in Northfield, VT) and does not serve White River Junction

VAMC.

4. Statutory Authority Permitting Restricted Competition:

RFO 12.102 Restricting Competition. The statutory authority for applying the Simplified Acquisition Procedures is 41 U.S.C. § 1901 and is implemented by RFO 12.102(b) for Restricting Competition using Simplified Acquisition Procedures for Commercial Products and Services. Competition is restricted on this procurement for the reason below:

(x ) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Comcast is the only cable television provider for White River Junction, Vermont. Only one other cable television provider exists in Vermont (Trans-Video Inc. in Northfield, VT) and does not serve White River Junction VAMC. Having a competitive acquisition would require the cables in each of the buildings to be removed and replaced at a significant cost, and would be disruptive to patient care.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Comcast is the only cable television provider for White River Junction, Vermont. Only one other cable television provider exists in Vermont (Trans-Video Inc. in Northfield, VT) and does not serve White River Junction VAMC.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: Yes, the contract is not going to increase by more than 5% annually.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Market Research was conducted for Comcast Cable Television service with the following results. SBA DSBS yielded to 2 results when using keyword comcast cable with NAICS 517111 but the searches were not relevant to the cable service requirement. FPDS yielded all results to Comcast Cable Communications LLC. GSA Advantage has a contract for Comcast Cable Communications. ADDS UP led to many results with keyword “comcast cable”. Cable has been in place at White River Junction VA Medical Center since 2021. Contract Specialist recommends a sole source award to Comcast Cable Communications LLC. The current cable television provider for White River Junction VAMC is Comcast. Competing this requirement would be cost prohibitive as there would be a need to replace infrastructure wiring in the VA location building. In addition, replacing cable boxes, interior wiring, and programming would be disruptive to patient care. Therefore, it is in the best interest of the government to sole source this requirement to Comcast for this base plus four option.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: Comcast is the only cable television provider for White River Junction, Vermont. Only one other cable television provider exists in Vermont (Trans-Video Inc. in Northfield, VT) and does not serve White River Junction

VAMC.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: N/A. This is a sole source. Only Comcast can provide cable services to the White River Junction VA Medical Center.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: If in the future other companies besides Comcast Cable can provide services, the VA would look into competition strategies.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Patricia D. Alfaro Mejia Date Administrative Officer

10/15/2025________________________________________ ____________ _ Patricia DDDDDDDDDDDDDDDDDDDDDD....... Alfafafafafafafafafafafafafafaaffaaaaaaaaaaaar

NCO 1

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Phillip Crockett Date Contract Officer

NCO 1

PHILLIP CROCKETT

Digitally signed by PHILLIP

CROCKETT

Date: 2026.10.19 15:29:24 -04'00'