P03_ Sole Source Justification_Redacted.pdf

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Request for Sole Source Justification >SAT $7.5M under FAR13.5

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(X) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

() Unusual and Compelling Urgency () Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services () International Agreement () Authorized or Required by Statute () National Security () Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): OEM SB ConexSys is the only Responsible Source for the continuation of the services being requested at West Roxbury VA Medical Center. This is a logical follow on to contract 36C24119P0736 for continued subscription services for interventional radiology software solely provided by OEM SB ConexSys. These software services being requested are highly specialized. ConexSys, Inc. is the sole designer and supporter of the Hi IQ interventional radiology software. Hi IQ is the only software system on the market that is designed for use specifically in Interventional radiology that manages QA, inventory, and scheduling simultaneously. Hi IQ is a cohesive, integrated system that manages QA, inventory, and scheduling simultaneously. Boston VA Healthcare System’s Radiology Service has had this software integrated with their network since August 2011. Not continuing with the required services will cause the government unacceptable delays in fulfilling the agency’s requirements. Boston’s VA Healthcare System also has contributed time and funds to obtaining a dedicated server to the host ConexSys.

Obtaining a new host would cause unwanted delays and costs that cannot be recovered through competition. HI IQ is the only product to be endorsed by the Society of Interventional Radiology, and it is the only product that contains SIR Standards of Practice, terminology, and business rules.

No other system on the market provides a cross section of clinical, operational, outcomes and cost data with the granularity required to improve interventional radiology processes and procedures.

HI IQ is dedicated to meeting the evolving needs of interventional radiology through a close connection with customers and its partnership with the SIR.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Limited efforts were made to ensure that offerors were solicited from as many sources as deemed practicable due to the proprietary factors surrounding this software license and support services. This acquisition will be logical follow on to contract 36C24119P0736 for the continuation of ConexSys Interventional Radiology Software currently being used in West Roxbury VA Medical Center’s Emergency Department and Inpatient Units. The current ConexSys contract is in place until 06/30/2024, no other company can meet the need. The possibility of being able to plan, analyze, design, develop, implement, and evaluate a new application, other than Hi IQ, within this time is not possible. These software services have been in use at West Roxbury VA Medical Center since 2011. An Intent to Sole Source Notice will be published on Contract Opportunities.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable. The pricing for this acquisition was determined to be fair and reasonable in comparison to previous costs for these same services under contract 36C24119P0736. The Contractor has kept a steady 3% increase on services for the past 5 years and will continue to keep a steady 3% increase for the next 5 years.

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8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Traditional sites such as VetCert, GSA eLibrary, SBA DSBS, and FPDS were searched. The Contracting Activity conducted its first search on VetCert using NAICS 513210 which yielded 202 total results. SBA DSBS search using NAICS 513210 along with keyword “ConexSys” yielded 0 profiles. GSA e Library search using keyword “ConexSys” also yielded 0 results.

Last search was on FPDS using keyword “36C24119P0736” which yielded 5 contract actions for the Hi IQ Subscription option year contract currently in place at West Roxbury VAMC, ending on 06/30/2024. All market research leads to OEM SB ConexSys being the only provider for this software solution and services.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: OEM SB ConexSys, LLC, (UEI: EK7GD82YCMD7) 6 Blackstone Valley Place, Suite 402 Lincoln, RI 02865 has expressed interest in this acquisition via email on 03/01/2024. OEM SB ConexSys, LLC holds the exclusive rights to sell licenses for the HI IQ software application and related support services. HI IQ cannot be purchased from any other vendor or distributor. The Society of International Radiology exclusively endorses HI IQ as its preferred solutions for meeting IR and member needs in the functional areas serviced by HI

IQ.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: Before another option year contract is established, the likelihood of cost savings with another contractor will be explored by VISN 1’s Radiology Specialists. VISN 1’s Radiology Staff will continue to research new and innovative technology for interventional radiology information system solutions and consider that software solution and those services for future procurements when the need arises.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Robert OBrien Date Radiology Administrator VA Boston Healthcare System

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP: This part if filled out by Contracting Staff as part of the Justification.

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

ROBERT

OBRIEN

Digitally signed by ROBERT

OBRIEN

Date: 2024.06.05 11:04:05 -04'00'

GAIL

GRUNDY

Digitally signed by GAIL GRUNDY Date: 2024.06.05 12:43:10 -04'00'

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Effective Date: 02/01/2022 Page 4 of 4

Gail Grundy Date Contracting Officer

NCO 1/ RPO EAST

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Cory Dionne Date Contracting Officer

NCO 1/ RPO EAST

CORY DIONNE Digitally signed by CORY DIONNE Date: 2024.06.05 14:37:58 -04'00'