P03 - Single Source Justification - ProTrack.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

ProTrack Software Support

Revision: 01 Effective Date: 11/15/2024 Page 1 of 2 Acquisition ID#:

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C77625AP0083

1. Contracting Activity:

Department of Veterans Affairs Program Contracting Activity Central (PCAC) – Services Team 3 6100 Oak Tree Blve., Ste 490 Independence, Ohio 44131

Purchase Request Number: 131-25-1-1092-0005

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The Institute for Learning, Education and Development (ILEAD)’s Production and Delivery Service Line requires a service maintenance and licensing agreement for the ILEAD Protrack On Air Traffic/Scheduling System. Myers Information Systems configured the Protrack application to meet ILEAD’s specific media tracking and broadcast needs. The Protrack application closely integrates with the ILEAD media playback Bitcentral automation system. Myers Information System, Inc.

(Myers) and their product Protrack was configured to meet ILEAD’s VA Knowledge Network (VAKN) requirements. Myers Information Systems are the owners of the Protrack scheduling platform that integrates with ILEAD’s Bitcentral automation system for the VAKN network.

Estimated Amount: $71,379.60

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

Myers Information Systems built and maintains the current ILEAD On Air traffic/scheduling system known as Protrack. Myers Information Systems developed the propritary software that schedules 100,000 video playbacks to the VAKN network and the YouTube and Roku streaming channels. The Protrack traffic/scheduling system also is tightly integrated with the Bitcentral automation system.

Myers is the owner of the custom code that operates and integrates those systems. This requirement cannot be competed without substantial duplication of cost to the government. The cost of re-designing and re-building this system would cost the government in excess of $100,000.

This requirement is for the maintenance and licensing of the existing system. Myers Information Systems, Inc. is the only vendor authorized to work on the proprietary Protrack media platform without voiding the warranty. Myers Information Systems will not provide access to their code to a third-party vendor.

4. Description of market research conducted and results or statement why it was not conducted:

Market research was conducted using NAICS Code 541519 - Other Computer Related Services.

There are 4.752 SDVOSB/VOSB concerns possessing this NAICS and registered in VetCert. However, https://www.acquisition.gov/?q=/browse/far/13

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

ProTrack Software Support

Revision: 01 Effective Date: 11/15/2024 Page 2 of 2 Acquisition ID#:

because this software is proprietary in nature, no other vendors can provide these services.

Additionally, Myers provided a statement that they are the sole developer, provider and maintainer of the ProTrack Software System and the only authorized provider for software updates, professional services, and technical support. They do not have 3rd party vendors that can perform these services. A notice of intent to award on a single source basis was posted to SAM.gov with no responses.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Name: James Gantar Date Title: Contracting Officer

12/11/2024 https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466