P03 Single Source Justification MPT to SAT - Zeiss_Redacted.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 1 of 2

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C260-23-AP-4389

1. Contracting Activity: Department of Veterans Affairs, Regional Procurement Office West, Network

Contracting Office 20 on behalf of the Portland VA Medical Center. Funding: 648-24-1-105-0015

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

Zeiss HFA3 860 Visual Field Analyzers: Base Plus 3 Years

- Perform annual preventive maintenance for nine (9) HFA3 860 Analyzers

- Corrective Maintenance and repairs includes Parts, Labor, and Travel included Monday-

Friday 8AM-5PM

- Preventative Maintenance includes all PM Parts, Labor, and Travel, excluding consumables

- Service report after each act of maintenance or repair by hard copy

- Unlimited hospital staff application support

- Unlimited Technical Support Monday-Friday 8AM-7PM PST

- Virtual technical support response within one (1) hour of service call, onsite response if needed within four (4) hours

ITEM Quantity Covered

UOM Total

OPTIME SERVICE COMPLETE

Base Year

9 Units Year

OPTIME SERVICE COMPLETE

Option year One (1)

9 Units Year

OPTIME SERVICE COMPLETE

Option Year Two (2)

9 Units Year

OPTIME SERVICE COMPLETE

Option Year Three (3)

9 Units Year

TOTAL

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

In accordance with FAR 13.106-1(b) this will be single sourced to the only manufacturer s authorized provider, the small business, PROAIM Americas, LLC. This is a full service Base plus 3 option years contract to provide maintenance to ensure that nine (9) Zeiss HFA3 860 Visual Field Analyzers are kept in proper operating condition and ready for use on patients. This equipment requires specialized instruments and training to maintain, and contains proprietary parts and software only available through the original manufacturer, Carl Zeiss Meditec. PROAIM Americas is the only provider authorized by Carl Zeiss Meditec to perform the maintenance of these units.

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 2 of 2

4. Description of market research conducted and results or statement why it was not conducted:

Government wide data bases of contracts were searched. No existing government contract covers the maintenance service for Zeiss products. Vetcert was checked, but no SDVOSB or VOSB may perform this service as it is proprietary to Zeiss. PROAIM is the sole authorized provider and has provided documentation to establish same. FPDS was searched to establish price reasonableness and revealed contracts 36C26021P1094 and 36C26023P0007. Both support price reasonableness.

Contract 36C26021P1094 covers 5 of the 9 units to be covered by this contract for the period 09/10/21-09/09/2022 priced at . Contract 36C26023P0007 also covered the same 5 units for the period 10/01/2022-09/30/2023 priced at . It should be noted that this contract was terminated for convenience because the , and as such, the contract covering the units was not needed. The pricing however, establishes price reasonableness never-the-less as this was not a factor when the contract was awarded.

Both contracts covered 5 units for , which equals per unit. The within requirement is for 9 units which PROAIM has quoted at per year with no increase over the 3 Option Years. This equals per unit, which given that there is no increase over the 3 Option Years, is fair and reasonable. The price is further supported by contract 36C25021C0106 which is priced at per unit for 6 units, dated 03/09/2021. Therefore, the current quote is fair and reasonable.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Michael Allred Contracting Officer