P03 Single Source Justification MPT to SAT - Respiratory Therapy_Redacted.pdf
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- Attached to
- J065--RESPIRATORY THERAPY EQUIPMENT Maintenance for Medical Graphics Respiratory Therapy Equipment
- Solicitation number
- 36C26024P0366
About this file
This document provides details for a sole source contract opportunity for respiratory therapy equipment maintenance services. The Department of Veterans Affairs intends to award a firm-fixed price purchase order to Medical Graphics Corporation as the sole authorized provider. Required services include preventative maintenance, repairs, software and firmware updates, and technical support for pulmonary and cardiac diagnostic equipment at nine medical centers across four states. Key locations include facilities in Boise, Walla Walla, Roseburg, Spokane, Seattle, Tacoma, Portland, and Eugene. The period of performance is one year beginning April 26, 2024. The North American Industry Classification code for this acquisition is 811210 for electronic and precision equipment repair and maintenance services. The justification cites Medical Graphics Corporation as the original equipment manufacturer and sole source for proprietary parts, diagnostics, and service of these specialized systems.
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VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT
Last Updated: 02/01/22 Page 1 of 3
DEPARTMENT OF VETERANS AFFAIRS
Justification for Single Source Awards IAW FAR 13.106-1 For
Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)
Acquisition Plan Action ID: 36C260-24-AP-1861
1. Contracting Activity: Department of Veterans Affairs, Regional Procurement Office West, Network
Contracting Office 20 on behalf of the VA Northwest Health Network, Veterans Integrated Service Network (VISN) 20. Funding: 496-24-4-287-0061
2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:
Respratory Therapy Equipment Full Serivce Maintenance, one year contract, 09/01/2024-08/31/2025
- preventive maintenance - software, parts, diagnostics, repair, and travel included
- repair service within 48 hours
- exchange parts next day
- toll-free technical phone support
- software and firmware updates as they become available and install assist
- service report within 24 hours of completion
Covers a variety of Medical Graphics Corporation pulmonary and cardiac diagnostic equipment
DESCRIPTION Serial Number Annual Price Roseburg VAMC 1 Year UCSA Platinum Elite DX RTD Preferred 243000822 Networking and HL7 Interface Support 346405 Puget Sound Health Care System - Seattle 1 Year UCSA Platinum Elite DX RTD Preferred 243000826 1 Year UCSA Ultima CPX Preferred 250000550 1 Year UCSA Ultima CPX Preferred 250000551 1 Year UCSA Ultima CPX Preferred 250000552 1 Year UCSA Ultima CardiO2 Preferred 250000524 1 Year Networking and HL7 Interface Support 343777 Puget Sound Healthcare System American Lake 1 Year UCSA Platinum Elite DX RTD Preferred 243000821 Spokane VA Medical Center 1 Year Networking and HL7 Interface Support 341923 1 year UCSA Ultima PF 251000317 1 Year UCSA Platinum Elite DX RTD Preferred 243001333 1 Year UCSA Platinum Elite DX RTD Preferred 243000789 Boise VA Medical Center 1 Year Networking and HL7 Interface Support 342317 1 Year UCSA Platinum Elite DX RTD Preferred 243000829
Last Updated: 02/01/22 Page 2 of 3
DESCRIPTION Serial Number Annual Price 1 Year UCSA Platinum Elite DX RTD Preferred 243000828 1 Year UCSA CPFS/D USB Preferred 220006076 1 Year UCSA Ultima CardiO2 Preferred 25000525 1 Year Treadmill/Ergometer Essential 20200261 1 Year Treadmill/Ergometer Essential FVDC5399DS 4-22 Portland VA Medical Center 1 Year Networking and HL7 Interface Support 343149 1 Year UCSA Platinum Elite DX RTD Preferred 243000465 1 Year UCSA Platinum Elite DX RTD Preferred 243000466 1 Year UCSA Ultima CardiO2 Preferred 251000141 1 Year Treadmill/Ergometer Essential 201180131 1 Year Treadmill/Ergometer Essential 201180133 Roseburg - Eugene Clinic 1 Year UCSA Platinum Elite DX RTD Preferred 243000827 Jonathon M Wainwright VA Medical Center 1 Year Networking and HL7 Interface Support 342420 1 Year UCSA Platinum Elite DX RTD Preferred 243000734 White City Rehabilitation Center 1 Year UCSA Platinum Elite DX RTD Preferred 243000825 1 Year Networking and HL7 Interface Support 346399
TOTAL
3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:
In accordance with FAR 13.106-1(b) this will be single sourced to the large business manufacturer, Medical Graphics Corporation (MGC). VISN 20 currently has nine (9) locations with a variety of MGC pulmonary and cardiac diagnostic equipment in need of regular maintenance, repair, software and firmware updates as they become available, technical phone support, and replacement parts. The reliable and accurate operation of this equipment is considered critical to the health and safety of patients. This service is necessary to ensure that this equipment is kept in proper functioning condition and has the latest compatible software updates, all parts and service are provided proper preventive maintenance and repair, and technical support according the the manufacturer s specifications to ensure the equipment is operational and read for use on patients. Service of this equipment is proprietary to MGC and they do not authorize third party service. MGC is the sole source for providing proprietary parts, diagnostics, maintenance, and service to these systems.
MGC systems are considered highly specialized and proprietary, and it would not be considered cost efficient to consider replacing this equipment. Only the manufacturer qualified service technicians are authorized to perform the maintenance and repair of these units. MGC is therefore, the only vendor that can provide VISN 20 with the necessary preventative maintenance, emergency repair, technical support, and OEM replacement parts without the Veteran s Health Administration experiencing substantial duplication of cost that could not be expected to be recoved through competition.
4. Description of market research conducted and results or statement why it was not conducted:
Last Updated: 02/01/22 Page 3 of 3
Market research resulted in only one vendor authorized to paerform the full service and maintenance on these systems. The OEM was contacted and provided documentation that supports they are the sole authorized service provider for these systems. They do not have authorized distributors for this service and retain full proprietary rights to this system. Review of the market for similar maintenance indicates that retaining rights to this type of system is common within the industry. Vetcert was checked, but no SDVOSB or VOSB may perform this service as it is proprietary to MGC and MGC has confirmed that they have no authorized providers. FPDS was searched to establish price reasonableness and revealed contract 36C25923P1083 and the prior contract for this requirement, 36C26022P0946, supporting price reasonableness. In particular the prior contract, 36C26022P0946 was awarded with a base year covering the period 09/01/2022-08/31/2023 for and Option Year One was awarded for the period 09/01/2023-08/31/2024 for . The current new contract for the period 09/01/2024-08/31/2025 is quoted at , an increase of approximately , well below the current rate of inflation.
5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.
Gregory G. Watson Contracting Officer
Krystal Weeks Branch Chief
RPO WEST J&A TRACKER # FY24-NCO20-1861
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