Revolutionary FAR Overhaul (RFO) Part 12 Acquisition of Commercial Products and Commercial Services Limited Source Justification MPT-SAT

Acquisition ID#

DEPARTMENT OF VETERANS AFFAIRS

Justification for Limited Source Awards in Accordance with the Revolutionary FAR Overhaul (RFO) 12.102(a) For Commercial Items

Over Micro-Purchase Threshold but Not Exceeding the Simplified Acquisition Threshold

Acquisition Plan Action ID:

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office 6, in support of VISN 6, Fayetteville Coastal VA Healthcare System (HCS) limited source justification. Purchase request number

2. Brief Description of Supplies/ Services required and the intended use and estimated amount: Network Contracting Office 6 intends to award a new firm-fixed-price contract for the ongoing maintenance and repair of the ASCOM Nurse Call System currently installed within the Fayetteville Coastal VA HCS. This requirement is for the ongoing maintenance and repair of the ASCOM Nurse Call System provided by the authorized service providers of ASCOM, the Original Equipment Manufacturer (OEM), Nurse Call System. These services ensure that the ASCOM Nurse Call System is in optimal working condition to support ongoing clinical operations, maintain patient safety, and meet regulatory compliance standards.

The required services all labor, parts, supervision, travel, technical expertise, tools, equipment, and materials necessary to maintain the existing Ascom Nurse Call System in full operational condition. These services streamline the flow of critical information and care activity to help clinicians improve care management, coordination and delivery and are essential to sustain operational readiness within the Fayetteville Coastal VA HCS Nursing Service at a total cost of for (One (1) base year and two (2) ordering periods).

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: ASCOM Nurse Call System is a proprietary, patient safety critical communication platform that utilizes manufacturer specific software, firmware and system architecture. ASCOM restricts system access, maintenance, and support to certified and authorized partners who meet training, technical, and compliance requirements. Currently, only Johnson Control and Convergint Technologies are designated as authorized resellers and service providers. These vendors participate in factory approved technical training and maintain the capability to support installation maintenance, and service requirements in accordance with Ascom standards. They are also equipped with managing spare parts and service responsiveness to meet expectations.

4. Description of market research conducted and results or statements on why it was not conducted: Market research was conducted to identify sources capable of supporting the Ascom nurse call system through a review of manufacturer information and authorized provider listings. The research confirmed that only Johnson Controls and Convergint Technologies are authorized to provide service and have access to required proprietary tools, software, and OEM parts. No other vendors were identified that can meet the requirement without unacceptable risk to system performance, patient safety, and compliance.