P03-REDACTED FINAL ALL SIGNED JA FY21Q4-02 - ScriptPro - Brand Name JA shelko comments rb05272021 SME comments 6-9-21 (rev1) rb07072021_Redacted.pdf

PM Part 813.5 SAP for Certain Commercial Items Page 3 of 5 Original Date: 08/30/17 Revision 03 Date: 02/11/2021

( ) Public Interest

(X) Brand Name requirement

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The proposed Robotic Dispensing Systems for new Phoenix VA Clinic – 32nd Street is identical to the products and systems currently in use at the Carl T. Hayden VA Medical Center. This will standardize staff training requirements for both facilities and reduce clinical risks associated with the same staff having to switch between different manufacturer systems in use at each facility.

ScriptPro System communications from the main VA hospital will be through the EHR platform and will connect with the new Phoenix VA Clinic – 32nd Street. This proposal will eliminate the need for the addition of a different manufacturer communication server and limit possible compatibility issues when utilizing any robotic systems other than what is provided by ScriptPro USA, Inc. The estimated cost of having to purchase and install a separate server is in excess of $100,000.00 and would add compatibility limitations to the system.

The proposed system will also reduce life cycle costs by standardizing the operation, supplies, training, and maintenance requirements for systems in both the main VA hospital and the Phoenix VA Clinic – 32nd Street.

The ScriptPro’s SP 200 Control Center automates the repetitive, manual dispensing tasks subject to human error. In addition, it automatically collates prescriptions for each and every patient seen at the Carl T. Hayden VA Medical Center as well as the nearby Phoenix VA Clinic – 32nd Street. With a count accuracy of 99.7% , ScriptPro robotics can fill, label, and collate up to 150 vials per hour with almost zero error.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practical: See section 8 below for detailed market research efforts to ensure offers will be solicited from as many potential sources as deemed practical.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The Contracting Officer will compare the quote from the vendor with the Independent Government Cost Estimate (IGCE) developed by the program to ensure that the cost is Fair and Reasonable IAW FAR 13.106-3(a)(2)(vi). In addition, the Contracting Officer will compare the quoted price to orders found on FPDS for similar requirements and the price list on GSA, previously determined to be fair and reasonable.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

Contract Opportunities Request for Information (RFI)/Sources Sought Notice: An RFI/Sources Sought Notice was published to Contract Opportunities in beta.sam.gov for this acquisition on 6/10/21, with responses due 6/17/21. We received no responses.

SDVOSB/VOSB Sources via VetBiz (VIP): In accordance with VAAR Subpart 819.7004, 819.7005,

819.7006 - https://www.vip.vetbiz.va.gov/, a search was conducted on Vetbiz.gov in an attempt to locate Service-Disabled-Veteran-Owned-Small-Business (SDVOSB) and Veteran-Owned-Small Business (VOSB) concerns utilizing NAICS code 339112. This search provided 414 SDVOSB and VOSB vendors. From these results, all vendors were contacted via email on 6/10/21 with a Sources Sought

PM Part 813.5 SAP for Certain Commercial Items Page 4 of 5

Revision 03 Date: 02/11/2021 notification. Responses were due by 6/17/21 at 3:00 PM (Eastern) (Attachment – email to Vetbiz results RFI email). We received no responses.

National Contracts, BPAs, and BOAs: A search for “scriptpro” was conducted 6/17/21 on the National Strategic Source Listing found at https://vaww.pclo.infoshare.va.gov/PCLO/MMStrategicPlan/PEO/Lists/National%20ContractBPABO A/AllItems.aspx. Zero (0) results were found. National Contracts, BPA’s and BOA’s are not an appropriate source at this time.

GSA eLibrary: https://www.gsaelibrary.gsa.gov/ElibMain/home.do. A search for “Scriptpro” led to Schedule 65 IIA (Medical Equipment and Supplies), Category A-92. I contacted the sales representative for Scriptpro, Melissa Trammel via email (see P02-email to melissa trammel for authorized scriptpro vendors) and asked about authorized vendors for their products. She told me that ScriptPro (an other than small) and Veterans Healthcare Supply Solutions (VHHS) were the only authorized vendors for their products. I then called Melissa on 6/17/21 and asked whether the items in the requirement would be available through them, through GSA E-Buy. She responded that they could be procured from them via the GSA contract vehicle. I then contacted Chris Masters from VHHS, also on 6/17/21, and I asked him whether the items in the SOW would be available through them through GSA E-Buy. Chris responded that they would not be able to use GSA E-Buy as they are not set up for it with ScriptPro. Since there is only one eligible vendor to quote in GSA, GSA is not an appropriate source at this time.

ORIGINAL MARKET RESEARCH FINDINGS

Vendor DUNS Socioeconomic Category

Manufacturer size

ScriptPro (manufacturer) 024482296 Other than small Other than small

Veteran Healthcare Supply Solutions 964899483 SDVOSB

Other than small

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

Based on the previous sections and market research efforts, it has been determined ScriptPro LLC and Veterans Health Care Supply Solutions (VHHS) are the only sources for this requirement. There are no further facts supporting the use of other than full and open and open competition.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

ScriptPro USA, Inc. / Veterans Healthcare Supply Solutions dba: VHHS

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required:

To remove or overcome any barriers to competition before future acquisitions for the same supplies and services are conducted, at the system’s end of life, the VA will ensure extensive market research is performed in a timely manner to evaluate vendor capabilities with the intent of opening competition to all brands of pharmacy dispensers that can potentially meet the Government’s requirements. The estimated lifecycle of the pharmacy dispenser system is approximately seven (7) years. At the end of the lifecycle, the market is evaluated to determine the best path for

PM Part 813.5 SAP for Certain Commercial Items Page 5 of 5

Revision 03 Date: 02/11/2021 reprocurement whether it is system upgrade (if the system allows for upgrades) or, if upgrades are not possible, complete replacement of the platform based on the Government’s needs at the time.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona

Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

David Charnetsky Date Facility Manager Phoenix, AZ PVAHCS

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Robert Blasko Date Cntracting Officer Program Contracting Acitvity Central PCAC

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Grace Kelly Date Supervisory Contract Specialist Program Contracting Acitvity Central PCAC

David R.

Charnetsky 203970

Digitally signed by David R.

Charnetsky 203970 Date: 2021.07.07 07:33:39 -07'00'

Robert Blasko 567468

Digitally signed by Robert Blasko 567468 Date: 2021.07.07 10:52:57 -04'00'

Grace E. Kelly 1384242 Digitally signed by Grace E. Kelly 1384242 Date: 2021.07.07 11:34:19 -04'00'