P03 Limiting Sources Justification OVER SAT.pdf

Request for Limited Sources Justification Format >SAT

VHAPG Part 808.405-6 Limiting Sources Page 1 of 6 Revision: 01 Effective Date: 09/01/2024 Acquisition ID#: 36C248-25-AP-3888

LIMITED SOURCES JUSTIFICATION

ORDER >SAT

FAR PART 8.405-6

Acquisition Plan Action ID: 36C248-25-AP-3888

(1) Contracting Activity: Department of Veterans Affairs, Network Contracting Office 08, located at 2500 S. Lakemont Avenue, Orlando, FL 32814, in support of VISN 08 VA Healthcare System at 13800 Veterans Way, Orlando, FL 32827. Purchase Request Number 675-25-4-2555-0936.

(2) Description of Action: This Limited Source Justification (LSJ) support the procurement of robotic-based pharmacy management and software support services from ScriptPro USA Incorporated (ScriptPro USA) under the authority of FAR 8.405-6(a)(1)(i)(B) – Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized.

Order against: FSS Contract Number: 36F79719D0135.

Name of Proposed Contractor: ScriptPro, USA

Street Address: 5828 Reeds Road

City, State, Zip: Mission, KS 66202-2740

Phone: 913-403-5607

(3) Description of Supplies or Services: The Orlando VA Healthcare System has a bona‐fide need for support and maintenance of the ScriptPro Robotic Prescription Dispensing System (SRPDS) at the Orlando VA Medical Center at Lake Nona, Orlando VA Medical Center at Lake Baldwin, Viera VA Healthcare Center and the VA Daytona Medical Clinic. The required services include the provision, integration, and ongoing support of robotic-based pharmacy automation systems, as well as specialized software and technical services necessary to operate these systems within VA pharmacy environment. These services support safe, efficient, and accurate prescription dispensing, ensuring patient and pharmacy workflow efficiency.

Table 1. below represent the maintenance support part numbers that are required to support the SRPDS at our facilities. The support and maintenance service contract is for a base period of twelve months and no option periods. The estimated value of the proposed action is $319,579.54.

a. Table 1.

https://www.acquisition.gov/far/part-8#FAR_8_405_6

VHAPG Part 808.405-6 Limiting Sources Page 2 of 6 Revision: 01 Effective Date: 09/01/2024

Product Number Item Description Quantity

HJ103110

SP 200/CCC (12 slot) Robotic Prescription Dispensing System with 12 slot Collating Control Center

4ea

XW677325

SP 200/CCC; (6 slot) Robotic Prescription Dispensing System with 6 slot collating control centers.

3ea

GV145143 CRS 75; Compact Robotic Prescription Dispensing System 75 3ea

CX745853

SP Central Expanded Platform (includes 1 SP Central Expanded Server, 1 SP Datapoint)

2ea

AT225666 ScriptPro Inventory Management Module 4ea

QW330257 SP Datapoint; Pharmacy Data Terminal 76ea

BA329439 ScriptPro Pharmacy Services Portal 1ea

PM844285 SP Printer; Pharmacy Printer 43ea

RD804280 Paper Prescription Input Scanner 4ea

NI682771 Terminal Emulation/Service/KVM Setup (initial device) 2ea

HW395255 Terminal KVM Device Add-On (per device) 34ea

HN950134 Smart Card Scanner 44ea

VI826181 Electronic door locks for Robotic System 10ea

GO608469 Robotic Cell Multiplexor for SPx00 Robots 10ea

BA982008 SP Central Communications Module (per pharmacy). 4ea

XU371379 Standard Interface 15ea

VHAPG Part 808.405-6 Limiting Sources Page 3 of 6 Revision: 01 Effective Date: 09/01/2024 Acquisition ID#: 36C248-25-AP-3888

HT470357 Full Disk Encryption (per covered server computer) 4ea

ET124852 Virus Protection (Platform System) 1ea

PC643336 Prescription Notification Board 3ea

FB200746 Notice Board XL 3ea

NO331915 Pharmacy Patient Kiosk 3ea

KA327675 Workflow Management System Software (primary and backup). 2ea

GR923036 SP Kiosk Stand 3ea

OPEN MARKET

Workflow Management System RAS Device License Package (5 devices).

4ea

OPEN MARKET

Monthly Subscription and Support HCI EDGE VM License (includes encryption).

6ea

OPEN MARKET Wireless Bar Code Scanner 6ea

OPEN MARKET

Barcode Scanner (this is a CCD scanner for scanning patient's VA ID card)

4ea

OPEN MARKET Electronic Signature Device. 16ea

OPEN MARKET Electronic Signature Device, Locking Stand 4ea

OPEN MARKET Rx Paperwork Printer 16ea

OPEN MARKET Prescription Notification Board 65" (Prescription Ready) 3ea

OPEN MARKET

Remote Access Software (RAS). Inbound Access to PMS/WMS Software for up to five (5) sessions (primary)

2ea

OPEN MARKET

Security Entitlement: Customer Hard Drive Retention HCI 1000/Workflow Platform Server (per server)

5ea

VHAPG Part 808.405-6 Limiting Sources Page 4 of 6 Revision: 01 Effective Date: 09/01/2024

(4) Identify the Authority and Supporting Rationale (see below and if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

FAR 8.405-6(a)(1)(A): An urgent and compelling need exists and following the ordering procedures would result in unacceptable delays:

FAR 8.405-6(a)(1)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized;

FAR 8.405-6(a)(1)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures.

FAR 8.405-6(b): Items peculiar to one manufacturer:

A patent, copyright or proprietary data limits competition. The proprietary data is:

ScriptPro USA Incorporated is the OEM and sole proprietary holder of the ScriptPro support and maintenance for the SRPDS. ScriptPro USA Incorporated is the only source who can meet all the specific requirements for providing the required support and services.

These are “direct replacements” parts/components for existing equipment.

The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing.

(5) Describe Why You Believe the Order Represents the Best Value consistent with FAR 8.404(d) to aid the contracting officer in making this best value determination: The National Acquisition Center (NAC) has determined the rates for support and maintenance under the schedule contract to be fair and reasonable. Therefore, ordering activity is not required to make a separate determination of fair and reasonable pricing, except for a price evaluation as required by FAR 8.405‐ 2(d) if ordering procedures for supplies, and services requiring a Statement of Work (SOW). Although the NAC has negotiated fair and reasonable pricing, Network Contracting Office (NCO) 08 will seek additional discounts prior to issuing a task order as required by FAR 8.405‐4, Price Reduction.

(6) Describe the Market Research Conducted among schedule holders and the results or a statement of the reason market research was not conducted. A presolicitation notice (36C24825Q0663) of intent to sole source to ScriptPro USA, Incorporated was posted to Contract Opportunities From May 22, 2025, through May 28, 2025. No sources responded with capabilities or

N/A Endpoint Security (per server computer, HCI VM, client computer)

63ea

N/A Purchase Conversion - SP Central Expanded Server to SP Central Virtual Server Conversion with SP Datapoint - Support Rate adjusted upon conversion.

1ea https://www.acquisition.gov/far/part-8#FAR_8_405_6 https://www.acquisition.gov/far/part-8#FAR_8_405_6

VHAPG Part 808.405-6 Limiting Sources Page 5 of 6 Revision: 01 Effective Date: 09/01/2024 Acquisition ID#: 36C248-25-AP-3888 interest in providing the support and maintenance described in the notice of intent to sole source.

The Contracting Officer determined on this basis along with supporting propriety rights letter that a sole source award is recommended to ScriptPro USA Incorporated. Pursuant to VAAR 810.001‐70, Market Research Policy, market research was conducted through the Small Business Administration Veteran Certification page https://veterans.certify.sba.gov/ to identify capable contractors to provide support and maintenance services for the SRPDS. They are 320 SDVOSBs/VOSBs contractors with North American Industry Classification System (NAICS) 811210; however, they do not have the capability to provided services on the SRPDS. Therefore, a rule of two cannot be met for this requirement.

(7) Any Other Facts Supporting the Justification: On April 03, 2024, The Department of Veteran Affairs Veterans Health Administration and ScriptPro USA entered into a Business Associate Agreement (BAA) where ScriptPro will provide Robotics-based pharmacy management and software support, in turn the VA will provide Protected Health Information (PHI) to ScriptPro USA.

(8) A Statement of the Actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made: The VA will continue to review available technologies and vendors on an annual basis to determine whether future procurements can be competed. New vendors offering compatible and secure pharmacy robotic management systems will be considered as they become available and demonstrate compliance with VA security and technical requirements. Original Equipment Manufacturer(OEM) ensure proper maintenance and warranty coverage. Other manufacturers cannot provide services for a proprietary equipment of another manufacturer.

(9) Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4. (This signature is the requestor’s supervisor, fund control point official, chief of service or someone with responsibility and accountability.)

SIGNATURE DATE

Christine Motz Biomedical Engineer Healthcare Technology Management

NAME TITLE SERVICE LINE/SECTION

Orlando VA Healthcare System

FACILITY

VHAPG Part 808.405-6 Limiting Sources Page 6 of 6 Revision: 01 Effective Date: 09/01/2024 Acquisition ID#: 36C248-25-AP-3888

(10) Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

CONTRACTING OFFICER/DESIGNEE’S SIGNATURE DATE

Rohan McKenzie, Contracting Officer Orlando Commodities & Services/NCO 08

NAME AND TITLE FACILITY/NCO/PCO

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

SIGNATURE DATE

Ferdinand, Rodriguez, NCO 08 Branch Chief, Orlando Commodities and Services NAME/NCO/PCO XX Duty Title https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM2/VHAPM_Part_806.3.aspx https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM2/VHAPM_Part_806.3.aspx