P03 Justification Traulsen Roll In Fridge Redacted.pdf

This is a Justification for Single Source Award document from the Department of Veterans Affairs for a purchase over the micro-purchase threshold but not exceeding the Simplified Acquisition Threshold (SAT).

The Franklin Delano Roosevelt Hospital (Montrose) in New York is procuring five (5) brand-name Traulsen Double Door Roll-In Refrigerators (model RR232L-COR01) for the Nutrition and Food Service department. The estimated purchase amount is not specified in the visible portions of the document. The period of performance is 30 days after award. The justification for single source award is based on unique characteristics that limit availability to only one source: the facility requires brand consistency with existing food service equipment throughout the department, staff are already trained on Traulsen refrigerator operation and maintenance, standardized protocols exist for these units, and purchasing alternative brands would incur unnecessary additional training and maintenance costs to the government. The document references a previously awarded VA contract (36C24922P0638) for similar equipment awarded on 06/07/2022. Market research was conducted across multiple databases including SBA DSBS, FPDS, GSA, and SCMC, confirming limited vendor availability for the specified model. A sources sought notice was posted on SAM.gov from 1/13/2026 to 1/20/2026, resulting in responses from one small disadvantaged veteran-owned small business (SDVOSB) and one small business, though neither could supply the required letter of authorization. The contracting officer certified the justification as accurate and complete per FAR 13.106-1(b).