36C24226Q0275_1.docx

Combined Synopsis-Solicitation for Commercial Items

GENERAL INFORMATION

Network Contracting Office (NCO) 2 Appletree Business Park 2875 Union Road, Suite 3500 Cheektowaga, NY 14227

POINT OF CONTACT*

Contracting Officer Janelle Bonafede Janelle.Bonafede@va.gov 716-862-7461 ext. 24570

PLACE OF PERFORMANCE

2094 Albany Post Road

Montrose NY

ADDITIONAL INFORMATION

DESCRIPTION

Requirement: The Hudson Valley VA Medical Center (Montrose) is requiring the brand name only purchase of five (5) Traulsen Double Door Roll In Refrigerators for Nutrition and Food Service to replace existing units that have reached their end of life and ensure consistency of equipment used throughout the department.

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC_2025-06 10-1-2025.

This solicitation is set-aside for: Small Business

The associated North American Industrial Classification System (NAICS) code for this procurement is 333415, with a small business size standard of 1,250 employees.

The FSC/PSC is 4110.

Requirement: The Hudson Valley VA Medical Center (Montrose) is requiring the brand name only purchase of five (5) Traulsen Double Door Roll In Refrigerators for Nutrition and Food Service to replace existing units that have reached their end of life and ensure consistency of equipment used throughout the department.

Specifications: This is a brand name only requirement.

Period of Performance: 30 Days After Award.

Characteristics and Specifications: This is a brand name only requirement.

1. Contractor is required to furnish and deliver all equipment, supporting parts to the exact specifications as below:

a. Quantity: 5

b. Correctional Features,

c. Refrigerator, Roll-in,

d. hinged left-right,

e. two-section,

f. 74.3 cu. ft.,

g. self-contained refrigeration,

h. stainless steel exterior and interior,

i. standard depth cabinet,

j. full-height doors,

k. accepts 66" high racks (by others) includes cabinet lighting,

l. locking hasp,

m. mesh screen,

n. lexan control cover and

o. hinges without covers,

p. microprocessor controls,

q. 1/2 HP,

r. cETLus,

s. ETL-Sanitation

t. NEMA 5-15P

u. Voltage 115 6-year Parts & Labor; 7-year Compressor

FOB Destination.

Place of Performance/Place of Delivery

Franklin Delano Roosevelt Hospital - Montrose Campus 2094 Albany Post Road Montrose, NY 10548

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” (Oct 2018) 52.225-2 Buy American Certificate (Oct. 2022) and 852.219-76 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Supplies and Products – Certificates MUST be submitted as applicable and signed for consideration.

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (Oct 2018)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (Oct 2018)

The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

52.219-6 Notice of Total Small Business Set Aside (NOV 2020) (DEVIATION NOV 2025) 52.222-3, Convict Labor. (JUN 2003) (DEVIATION NOV 2025).

52.222-19, Child Labor-Cooperation with Authorities and Remedies. (JAN 2025) (DEVIATION NOV 2025) 52.222-26, Equal Opportunity (Sept 2016) (E.O.11246).

52.222-36, Equal Opportunity for Workers with Disabilities. (JUN 2020) (DEVIATION NOV 2025) 52.222-50, Combating Trafficking in Persons. (NOV 2021) (DEVIATION NOV 2025) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN2020) (E.O. 13513) 52.225-1, Buy American-Supplies (OCT2022) (41 U.S.C. chapter 83).

52.225-2 Buy American Certificate (Oct. 2022) – must be completed as applicable and signed for offer to be considered.

52.232-33, Payment by Electronic Funds Transfer- System for Award Management (Oct 2018) 852.212-71 Gray Market and Counterfeit Items (Feb 2023) 852.219-76 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Supplies and Products. (NOV 2022) – must be completed as applicable and signed for offer to be considered.

52.225-2 Buy American Certificate.

Buy American Certificate (Oct 2022)

(a)(1) The Offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that each domestic end product listed in paragraph (c) of this provision contains a critical component.

(2) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select ‘‘no’’.

(3) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component (see FAR 25.105).

(4) The terms ‘‘commercially available off-the-shelf (COTS) item,’’ ‘‘critical component,’’ ‘‘domestic end product,’’ ‘‘end product,’’ and ‘‘foreign end product’’ are defined in the clause of this solicitation entitled ‘‘Buy American—Supplies.”

(b) Foreign End Products:

[List as necessary]

(c) Domestic end products containing a critical component:

Line item No.

[List as necessary]

(d) The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation.

All quoters, shall submit the following: 1 (one) copy.

All quotations shall be sent to Janelle.Bonafede@va.gov.

The following are the decision factors:

52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) (DEVIATION OCT 2025)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

(i) Technical Capability: Offeror has the capability of meeting all requirements of the Statement of Work and is authorized to provide all requested equipment.

(ii) Price: The Government will evaluate the price by adding the total of all line-item prices. The total Evaluated Price will be that sum.

(iii) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission shall be received no later than 1300 hours EST 02/02/2026 to Janelle.Bonafede@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). e-mailed quotes will be accepted.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to Janelle Bonafede at Janelle.Bonafede@va.gov.

Point of Contact Janelle Bonafede Contracting Officer Network Contracting Office (NC02) Appletree Business Park 2875 Union Road Suite 3500 Cheektowaga, NY 14227 Office: 716-862-7461 ext. 24570 E-mail: Janelle.Bonafede@va.gov

See attached document: P03 Justification Traulsen Roll In Fridge Redacted.

See attached document: Buy American Certificate FAR 52.225.

See attached document: VA Notice of Limitations on Subcontracting.

VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 9 of 9