P03 Justification Sole Source - 520-25-107 - 09042025 - DoCHCA.pdf

This document is a Justification and Approval (J&A) for a sole-source contract from the Department of Veterans Affairs Network Contracting Office 16. The procurement is a new, one-time, firm-fixed price requirement for Repair JACC Chilled Water Piping at the VA Joint Ambulatory Care Clinic in Pensacola, FL. The contract will be awarded to The Spanos Group LLC, a verified Service-Disabled Veteran-Owned Small Business (SDVOSB), with a performance period of 365 days from the Notice to Proceed.

The scope of work involves repairing damage from the May 2023 flood and executing preventative measures to prevent future recurrence, with the project to be completed in phases to minimize disruption to veterans and staff. The contract was determined to be best fulfilled through a sole-source award due to the vendor's specific expertise in chilled water piping repair, their SDVOSB status, and the urgent timeline to complete the work. The anticipated cost will be determined fair and reasonable through price analysis, comparing proposed pricing to the Independent Government Cost Estimate and potential price negotiations.