P03 - JOFOC Spirometers -623__Redacted.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 1 of 3

DEPARTMENT OF VETERANS AFFAIRS

Justification for Brand Name Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C259-23-AP-3554 Tracking #: FY24-NCO19-1737

1. Contracting Activity: Ordering Activity:

Department of Veterans Affairs Department of Veterans Affairs

Network Contracting Office 19 Jack C. Montgomery VA Medical Center 6162 S Willow Dr. Suite 300 1011 Honor Heights Dr Greenwood Village, CO 80111 Salt Lake City, UT 84148

2237 #: 623-24-2-2344-0006

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The Eastern Oklahoma Veterans Health Care System has a need for five (5) MGC Diagnostics CPFS/D USB Spirometers with BreezeSuite at the Jack C. Montgomery VAMC in Muskogee, OK for distribution to five (5) of its Community-based Outpatient Clinics (CBOCs). These units will be utilized for simple spirometry procedures and pre/post bronchodilator tests to expand their diagnostics for lung functions.

Estimated Amount:

5 Each CPFS/D USB Spirometer with BreezeSuite™ Software/Full-function spirometer with preVent flow sensor, onboard environmental sensors and BreezeSuite cardiopulmonary diagnostic software. Includes: Installation manual, user manual and operator instruction video.

5 Each Mobile Cart/Mobile Cart - For CPFS/D USB Spirometer

5 Each Laptop Computer Laptop Computer (Windows 10 Pro 64-Bit) Note: Standard Dell warranty applies

5 Each Printer/Inkjet Printer for CPFSD

5 Each Pulmonary Consult/Pulmonary Consult Software Option for CPFSD

5 Each Calibration Syringe/3 Liter Calibration Syringe for CPFSD

5 Each MultiUser/MultiUser Software Option for CPFSD

5 Each Flow Sensor/preVent Flow Sensor (Box of 24 Qty)

5 Each Kit 1: Filter & Nose Clip/Kit 1 - Includes preVent II Filter (oval with lip grip) & Nose Clip (Qty 100)

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 2 of 3

5 Each Handle/preVent Flow Sensor Handle

2 Days Installation & Training/One Day Onsite Installation and Operator Training for up to 4 People

5 Each On-Line Training/CPFSD BreezeSuite Online Operator Training Course for up to 4 trainees

5 Each UltraCare Five-Year UltraCare Preferred Support Agreement for each CPFSD

8 Hours Professional Service 8 Hours Remote Professional Service Time

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

The Eastern Oklahoma Veterans Health Care System currently has two (2) MGC Diagnostic plethysmographs. One is located at the main hospital and the other at the larger clinic. Both machines interface with Vista Imaging through the software BreezeConnect Network/HL7 interface.

The five (5) spirometers will use the same HL7 interface to upload spirometry reports that will be read by a respiratory therapist or the pulmonologist at the main sites. Due to a variety of platforms, there would be technology issues and the productivity of communication and efficiencies would be hindered if another manufacturer’s spirometers were to be procured. Further, another manufacturer’s system would compute with different analogs that will lead to different diagnosis/prognosis of care. The metrics will not match for accurate and optimized outcomes. With another manufacturer’s spirometer, the five (5) sites cannot work together to combine data and trend visits for the patients if they decide to be cared for at another CBOC in the Eastern Oklahoma Healthcare System or need more extensive testing at the main hospital or larger clinic. Lastly, it would not be in the Government’s best interest to utilize another manufacturer’s spirometer because the plethysmographs from MGC Diagnostics would not be compatible. Additional plethysmographs in the amount of each would need to be purchased.

4. Description of market research conducted and results or statement why it was not conducted:

A search on VIP using the NAICS 334510 and word search MGC Diagnostics found 23 SDVOSB results.

Another word search Spirometers found two (2) two results.

A search on the SBA – Dynamic Small Business Search using the NAICS 334510 and word search Spirometers produced three (3) matches. An FPDS search showed the items requested have been previously purchased from SDVOSB, VOSB, small business, large business concerns in the past 18 months. FPDS also showed a purchase to Medical Graphics Corporation, a small business, on 09/20/2023, in the amount of under purchase order 36C24123P1176. A review of SAC contracts found there are no contracts in place for the products requested in this acquisition. A review of NAC contracts found there are no contracts in place for the products requested in this acquisition.

In a phone conversation on 03/25/2024 with Lisa Knepper, Vice President of Sales Operations with MGC Diagnostics, she stated they were the sole manufacturer of the spirometer and had only one authorized distributor which was Bravo Inc., an SDVOSB.