P03 JOFOC Brand Name Only Redacted.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Brand Name Only Justification

Revision: 02 Effective Date: 12/30/2025 Page 1 of 2 Acquisition ID#

DEPARTMENT OF VETERANS AFFAIRS

Justification for Brand Name Only Awards IAW RFO 12.102 For

Over Micro-Purchase Threshold but Not Exceeding the Simplified Acquisition Threshold

Acquisition Plan Action ID:

RPO West Tracking Number:

1. Contracting Activity: Department of Veterans Affairs, Regional Procurement Office

West, Network Contracting Office (NCO) 21, for the Veterans Integrated Service Network, VA Palo Alto Health Care System at 3801 Miranda Avenue, Palo Alto, CA 94304.

2237#:

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The proposed action is for a Brand Name Only firm-fixed price (FFP) purchase order for the PillCam DR3 Capsule Endoscopy System. Capsule Endoscopy systems are used to visualize the small intestine and support gastrointestinal (GI) diagnostic procedures. The system is currently in use at the GI Endoscopy Unit at VA Palo Alto.

This contract will provide system components and replacement items for existing end-of-life PillCam DR3 recorders, ensuring continuity of care and clinical operations.

Estimated Amount:

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

The PillCam DR3 Capsule Endoscopy System is specifically required because the VAPAHCS GI Endoscopy Unit currently operates the Medtronic PillCam capsule endoscopy platform. The requested recorders will serve as direct replacements for existing end-of-life DR3 recorders. Procuring this system will ensure compatibility with the existing PillCam infrastructure and continued operation with Medtronic’s proprietary RAPID/PillCam software platform. In addition, the station currently maintains an inventory of PillCam capsule disposables that are not interchangeable with other manufacturers’ systems. A change in brand would render existing consumables obsolete and disrupt continuity of care.

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Brand Name Only Justification

Revision: 02 Effective Date: 12/30/2025 Page 2 of 2 Acquisition ID#

4. Description of market research conducted and results or statement why it was not conducted:

Market research was conducted using SAM, SBA, GSA, NAC, and an email to Covidien Sales LLC.

The market research report and vendor quote provided by the station identified Covidien Sales, a Medtronic company, as capable of providing these items. Covidien Sales is a large business and OEM of the PillCam system and associated accessories. An email inquiry to Covidien Sales identified three authorized SDVOSB distributors. The authorized distributors were identified as Veterans Healthcare Supply Solutions Inc, Marathon Medical Corporation, and Beacon Point Associates LLC. All three distributors have an active SAM registration and verified SDVOSB status on SBA. NAC and GSA were also searched during the market research process, but no applicable contracts or products were found.

Based on market research, the Rule of Two is met. Three SDVOSB distributors have been identified as capable of providing the PillCam DR3 Capsule Endoscopy System. Since the OEM is a large business and no applicable NMR waiver exists, this requirement cannot be set-aside for SDVOSBs and will be solicited as a small business set-aside for Brand Name Only PillCam DR3 Capsule Endoscopy System.

5. Contracting Officer's Certification: Purchase is approved in accordance with RFO

12.102. I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.