P03 JESSE BROWN STARBOARD SECURITY UPGRADE FINAL.pdf

VHAPM Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5

PM Part 813.5 SAP for Certain Commercial Items Original Date: 08/30/17 Revision 03 Date: 02/11/2021

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C25221AP2626

1. Contracting Activity: Department of Veterans Affairs, VISN 12, Jesse Brown VA Medical Center, 820 Damen Avenue, Chicago, IL 60612, Requesting Activity: Police Services, Network Contracting Office (NCO) 12, Great Lakes Acquisition Center (GLAC), PR No. 537-21-3-6176-0020

2. Nature and/or Description of the Action Being Processed: Jesse Brown VAMC need to upgrade its current security system by adding cameras, alarms, and appearance search technology to increase its security and safety measures to protect VA patients and medical staff.

3. Description of Supplies/Services Required to Meet the Agency’s Needs : The Jesse Brown VAMC requires to expand and upgrade its current security system by adding appearance search capable cameras, radio alarms, and Covid-19 safety-based security technologies. The total estimated value of the procurement is $304,832.00. The period of performance will be August 1, 2021 to July 31, 2022.

4. Statutory Authority Permitting Other than Full and Open Competition:

( x ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

This procurement is specifically permitted under FAR 6.302-1(a)(2)(ii) - Supplies may be deemed to be available only from the original source in the case of a follow-on contract for the continued development or production of a major system or highly specialized equipment, including major components thereof, when it is likely that award to any other source would result in.

On August 16, 2019, the VA entered a $5M contract with Starboard Industries to install a brand name security system at Jesse Brown VAMC and surrounding facilities. Contract 36C25219P0236 was the result of a solicitation in which Starboard was the successful bidder.

PM Part 813.5 SAP for Certain Commercial Items

Jesse Brown VAMC now desires to increase its security and safety measures in consideration of the Covid-19 pandemic and other recent events which have caused this need for an increase in security at Jesse Brown VAMC and its surrounding facilities.

This new security technology will use appearance search capabilities and other detection technology to determine whether VA staff are wearing masks as required by Covid-19 CDC protocols and use radio alarms to enforce social distancing measures.

Starboard is ready, willing and able to upgrade its current security system at the Jesse Brown VAMC to add these security measures and avoid unnecessary delays in order to protect VA patients and staff. These upgrades will also be included in Starboard’s current warranty and maintenance agreement with the VA, and Starboard can ensure these upgrades are compatibility with the current security system. If the VA awarded this procurement to another company, the VA would risk the compatibility, warranty, and maintenance features of the current system.

A sole source with Starboard Industries is the most cost effective and efficient way to upgrade Jesse Brown VAMC’s security system to protect VA patients and staff.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: In 2019, the VA published a solicitation to as many potential sources as deemed practicable. Starboard Industries was the lowest responsible bidder, and this procurement is a logical follow-on contract for continued development of a major security system.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The anticipated cost is fair and reasonable as Starboard Industries was the lowest responsible bidder in 2019 for an entire security system and has maintained its pricing with minimal inflation according to its 2021 quote. Furthermore, Starboard Industries is an authorized retailer of Avigilon Security Manufacturing and is offering the VA a discount of roughly $5,000.00 from the manufacturer’s suggested retail price. In addition, comparison of pricing for similar equipment in the marketplace shows the price of this security system upgrade is fair and reasonable.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Limited Market Research was conducted as this procurement is a follow-on contract to continue the developmental of a major security system. Market research did reveal that Starboard Industries’ pricing for cameras, appearance search technology, and other security upgrades are similar and/or lower than its competitors in the marketplace.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition : Specifications, statements of work, and purchase descriptions suitable for full and open competition have not been developed because this is a follow-on contract to continue the development of a major system.

Competing this procurement would be inefficient and potentially risk the integrity of the current security system; therefore, documentation for full and open competition is not necessary for this procurement. Replacement of the entire system to enable competition is not feasible.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: None. An intent to sole source will be posted with this justification before contract award to give other sources a chance to express interest in this acquisition.

PM Part 813.5 SAP for Certain Commercial Items

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: As previously mentioned, an intent to sole source will be posted prior to award to allow other sources to express interest in this acquisition.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide

Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

William Kaminski Date Police Captain Jesse Brown VAMC

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Teresa Beers-Wesolowski Date Contracting Officer

GLAC

https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM/VHAPM_Part_806.3.aspx

PM Part 813.5 SAP for Certain Commercial Items

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

David J. Picchi Date Supply Team Branch Chief for NCO 12

GLAC