P03 - JA for OFOC - Nurse Call System.pdf

Attachment 1: Request for SDVOSB/VOSB Sole Source Justification Format IAW VAAR 819.7008/9

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 1 of 3 Revision: 04 Effective Date: 11/15/2024

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition

Acquisition Plan Action ID: 36C242-25-AP-3199

1. Contracting Activity: Department of Veterans Affairs, VISN 02, on behalf of the East Orange Va

Medical Center. Purchase request number 561-25-3-3086-0141.

2. Nature and/or Description of the Action Being Approved: Network Contracting Office 2 (NCO 2) is contemplating the award of a new firm-fixed-price contract on behalf of the East Orange VA Medical Center.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: The Spinal Cord Injury Unit at the East Orange VA Medical Center has a need for a Jeron Provider 790 Nurse Call System. A nurse call system is a communication network used in healthcare facilities to enable patients to request assistance from nurses or other caregivers. This Call System is already installed and in use throughout the East Orange VAMC and the Spinal Cord Injury Unit is the sole remaining unit within the facility that has yet to have their call system updated. It’s imperative that the Spinal Cord Injury Unit acquire this specific Jeron brand call system, so the entire East Orange VAMC is unified under one call system. Estimated dollar amount is $100,934.63.

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(5), 38 U.S.

Code § 8127(c), as implemented by FAR 6.302-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7008 (DEVIATION) or VAAR

819.7009 (DEVIATION)- up to $5,000,000. Check the specific VAAR clause used below:

(X) 819.7008 Sole source awards to a certified service-disabled veteran-owned small business; or ( ) 819.7009 Sole source awards to a certified veteran-owned small business

5. Demonstration that the Contractor’s Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The authority allows sole source awards to SDVOSB/VOSB based on 38 U.S.C. 8127(c) and that the SDVOSB/VOSB concern has been determined to be a responsible source with respect to performance. The business meets eligibility requirements in 819.7003(DEVIATION).

The Spinal Cord Injury Unit at the East Orange VA Medical Center has a need for a Jeron Provider 790 Nurse Call System. This Call System is already installed and in use throughout the East Orange VAMC and the Spinal Cord Injury Unit is the sole remaining unit within the facility that has yet to have their call system updated. It’s imperative that the Spinal Cord Injury Unit acquire this specific Jeron brand call system, so the entire East Orange VAMC is unified under one call system.

https://www.va.gov/oal/library/vaar/vaar819.asp#8197008 https://www.va.gov/oal/library/vaar/vaar819.asp#8197009 https://www.va.gov/oal/library/vaar/vaar819.asp#8197009 https://www.va.gov/oal/docs/business/pps/deviationVaar20230216.pdf

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 2 of 3

Effective Date: 11/15/2024

Having the entire East Orange VA Medical Center use the same brand and model nurse call system offers several benefits to operations and patient care:

• A unified system workflows to be standardized across the hospital, which will improve coordination and reduce errors.

• Unified communication platforms facilitate faster response times to patient calls and emergencies, potentially saving lives and improving patient outcomes.

• Streamlined training for staff on a single system leads to greater familiarity and proficiency, reducing the learning curve and potential for errors.

• Standard Communications, Inc. provided and installed the same nurse call system that’s being used in other units throughout the facility. Having a single vendor simplifies the implementation and maintenance of the system and makes it easier to ensure compliance with healthcare regulations.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by FAR Subpart 5.2 and, if not, which exception under FAR 5.202 applies:

An Intent to Sole Source notice will be posted to sam.gov before an award is made. In addition, see section 8 for further description of the efforts that were taken to ensure offers would be solicited from as many potential sources as practicable.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The anticipated cost to the Government will be determined fair and reasonable by comparing quoted prices to the Independent Government Cost Estimate, and by reviewing the prices on contracts that were previously awarded by VHA for similar requirements. The quote will also be reviewed by the using service to confirm its technical acceptability. A determination that the price is fair and reasonable will be made before contract award.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

Market research was conducted in July of 2025.

A search of SBA’s Small Business Search using keywords “call system” and NAICS 334290 returned one result – Vitel Communications Corp, a small business.

A search of FPDS using NAICS 334290 and keywords “nurse call system” returned 198 results.

A quote from Standard Communications, Inc. was included in the requirements package. Standard Communications, Inc. is an SBA-certified SDVOSB and is authorized to distribute this equipment from original equipment manufacturer (OEM) Jeron Electronic Systems, Inc.

https://www.acquisition.gov/far/part-5#FAR_Subpart_5_2 https://www.acquisition.gov/far/part-5#FAR_5_202

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Effective Date: 11/15/2024

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None; IAW the authority under 38 USC 8127(c).

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Standard Communications, Inc.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required: Before the Nurse Call System reaches end of life, the East Orange VA Medical Center will ensure that market research is performed in a timely manner to evaluate vendor capabilities with the intent of opening competition to other brands of nurse call systems that can potentially meet the Government’s requirements.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Jeff Joseph Date Biomedical Engineer East Orange VA Medical Center

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Jonathan Kilgore Date Contracting Officer

NCO 2

https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM/VHAPM_Part_806.3.aspx