P03 FAR Part 12 Atch 1 Single Source Justification _Brand Name over SAT_Philips IntelliVue_SIGNED.pdf

Single Source Justification for Brand Name Acquisition (FAR Part 12)

This document is a Justification for Single Source Awards under FAR 12 for a procurement exceeding the Simplified Acquisition Threshold (SAT). The Department of Veterans Affairs, Network Contracting Office 22 located in Long Beach, California, seeks to procure a brand name only replacement of end-of-life Philips IntelliVue Patient Monitoring System for the San Diego VA Healthcare System (SDVAHCS) located at 3350 La Jolla Village Drive, San Diego, California 92161. The acquisition plan action ID is 36C262-26-AP-5105, with revision 02 effective December 30, 2025.

The procurement includes proprietary Philips equipment, software, system configuration, installation, and training necessary to support clinical operations and ensure full compatibility, functionality, and interoperability with the current existing Philips monitoring environment. Equipment encompasses Philips IntelliVue X3 transport monitors, MX400, MX550, and MX800 bedside monitors, IntelliVue Multi-Measurement Modules, and associated accessories. The estimated value of the proposed action is not specified in the document. The contracting officer justified the single source award based on unique characteristics limiting availability to Philips only, citing the proprietary nature of the system, existing infrastructure integration requirements, and unacceptable risks associated with transitioning to an alternate manufacturer. Market research included a Request for Information posted to SAM.gov, NASA SEWP, and GSA eBuy from January 7-21, 2026 (14 days), which yielded four vendor responses. Responses confirmed that capable vendors were limited to Philips IntelliVue resellers and no alternative manufacturers could meet compatibility and interoperability requirements. The document notes that award to an alternative manufacturer would require substantial government investment in implementation, validation, integration, personnel training, and replacement of supporting infrastructure. The contracting officer, Cecil S. Nichols, certified the justification as accurate and complete.