P03 - FAR 13.5 Sole Source Justification - Sheridan Boiler Rental 2025_Redacted.pdf

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Attached to
W044--Sheridan Boiler Rental (BASE) 2025 (VA-25-00007830)
Solicitation number
36C25925P0367
Issued by

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This is a Sole Source Justification under FAR 13.5 for simplified acquisition procedures, issued by the Department of Veterans Affairs Network Contracting Office for rental of a backup mobile boiler and fuel tank at the Sheridan VA Medical Center in Wyoming. The justification supports awarding a firm-fixed-price contract to Ivan Ware & Sons, Inc. for the period of February 1, 2025 to January 31, 2026 with a six-month option period, at an estimated value of $584,345.24.

The sole source award is justified because the facility currently operates with one permanent natural gas boiler and two unreliable coal-fired boilers, requiring continuous backup capability to maintain hospital operations. The incumbent contractor has been providing a 650 HP Super High Efficiency Mobile Boiler that meets the hospital's steam capacity requirements of 22,425 lbs per hour. The justification cites that switching contractors would result in substantial duplication of costs for delivery, installation, startup, permitting and disassembly, as well as requiring an extensive new permitting process. The requirement is needed until the anticipated completion of a new replacement boiler by May 31, 2026.

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