P03. JnA Attachment 7 JA OVER SAT --JOFOC-- BC Signed.pdf

Attachment 1: Request for Sole Source Justification Format >SAT

VHAPG Part 806.3 OFOC Page 1 of 4 Revision: 04 Effective Date: 12/15/25 Acquisition ID#: 36C262-26-AP-1725

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C262-26-AP-1725

1. Contracting Activity: Department of Veterans Affairs, VISN 22, VA Loma Linda Healthcare System (VALLHCS), Jerry L. Pettis VA Medical Center (VAMC). 2237:

605-26-1-6076-0025.

2. Nature and/or Description of the Action Being Approved: This procurement supports the Facilities Management Service of VALLHCS requesting the purchase of time and material for Steam System maintenance and repair. This new requirement will be awarded as a new firm fixed price contract. It is in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, when acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still requires a justification using the format of FAR 6.303-2. The requirement is a new, base plus four-year firm-fixed price software maintenance agreement (SMA).

3. :

VALLHCS requires Steam System maintenance, update, and repairs due to outdated equipment and parts. The estimated value of the acquisition is $750,000.00. The estimated period of performance is 180 days.

4. Statutory Authority Permitting Other than Full and Open Competition:

( ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by RFO 6.103-1;

(X) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by RFO 6.103-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by RFO 6.103-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by RFO 6.103-4

( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by

RFO 6.103-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by RFO 6.103-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by RFO 6.103-7;

5.

Acquisition Requires the Use of the Authority Cited Above (applicability of

VHAPG Part 806.3 OFOC Page 2 of 4

Acquisition ID#: 36C262-26-AP-1725 authority): Only One Responsible Source (FAR 6.302-1), and Unacceptable Delays Requirement [FAR 6.302-1(a)(2)(ii)(B)].

Steam System survey carried out by Facility Maintenance Services (FMS) revealed that various Armstrong SAGE management equipment is out-of-date and does not communicate with the central computer in the plumbing shop. The survey revealed numerous other inconsistencies, such as steam leaks and malfunctioning valves, that impair the functionality of the steam systems. If the requirement is recompeted in the open market, there will be requirements. Further delay in award of a contract would result in serious injury, financial or other, to the Government. This justification indicates that utilizing consideration of a product manufactured by another company.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as possible (including whether a notice was or will be publicized as required by RFO Part 5 and, if not, which exception under RFO Part 5 applies): IAW FAR 13.501(a)(1)(iii), Special Documentation Requirements, the Contracting Officer will make justifications required by FAR 6.305(a) publicly available within 14 days after contract award. The VA will continue to conduct market research for the Facilities Steam System. However, Guy L Warden and Sons is the only capable firm of providing services for VALLHCS at this time.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: Fair and reasonable pricing will be determined IAW FAR 13.106-3(a)(2). Pricing will be evaluated to be fair and reasonable based on comparison of the proposed prices with prices found reasonable on previous purchases, comparison with similar items in a related industry, and a comparison to the Independent Government Estimate (IGE).

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Market research consisted of reviewing:

The Veteran Small Business Certification (VetCert) database, where 2,313 verified SDVOSB and VOSBs under NAICS 238210 were found.

The acquisition history includes four FY22 and one FY23 purchase orders used to procure emergency troubleshooting and repairs, notifier network upgrade, and fire alarm reprogramming.

The system for award management (SAM.gov) database, where 18 SDVOSBs under NAICS 238210 and PSC J012 were found. Search results of NAICS 221330 revealed only 1 SDVOSB.

Research verified that WARDEN, Inc. is Programmer, installer, and the only source who can get the service completed.

VHAPG Part 806.3 OFOC Page 3 of 4 Revision: 04 Effective Date: 12/15/25 Acquisition ID#: 36C262-26-AP-1725

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

None.

10.Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

GUY L WARDEN & SONS; UEI UC1RR2MK5Q36; 16626 Parkside AVE, Cerritos, CA 90703-1832; Matt Pih; 562-926-6682; matt@warden.com.

11.A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: The VA will continue to conduct market research for the CT scanner removal and installation. However, Guy L Warden & Sons is the only firm capable of providing services for VALLHCS at this time.

12.Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Jonathan McWhite Date MSU Program Specialist Jerry L. Pettis VA Medical Center (VAMC)

13.Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Norman Napper-Rogers Date Contracting Officer

NCO 22

VHAPG Part 806.3 OFOC Page 4 of 4

Acquisition ID#: 36C262-26-AP-1725

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $900K): I certify the justification meets requirements for other than full and open competition.

Mayte D. Diaz Date NCO 22 Branch Chief

Sabrina Smith Date NCO 22 Director of Contracting

MAYTE DIAZ Digitally signed by MAYTE DIAZ Date: 2025.12.23 08:27:14 -08'00'