P03. JA FAR 13 Single Source PROAIM_signed_Redacted.pdf
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- Solicitation number
- 36C26326Q0171
About this file
This document is a Single Source Justification form from the Department of Veterans Affairs for a service contract with PROAM Americas LLC for Zeiss Optical Coherence Tomography (OCT) equipment maintenance. The Iowa City VA Health Care System requires a sole source service contract for preventive maintenance and service of their Zeiss OCT equipment, with an anticipated contract duration of one base year plus three option years. The service package includes comprehensive maintenance coverage such as preventive maintenance, remote service, certified OEM spare parts, all labor, supervision, parts, transportation, and equipment maintenance according to Original Equipment Manufacturer (OEM) guidelines.
The justification for single source procurement is based on PROAM Americas LLC being the OEM's only authorized distributor, with a letter from Zeiss Medictec USA Inc. confirming PROAM's authorized status to represent Zeiss products for ON-SITE Repair Contract. The document indicates extensive market research was conducted using platforms like GSA, VA National Acquisition Center, SBA Dynamic Small Business Search, FPDS, and SAM.gov. The Contracting Officer anticipates fair and reasonable pricing by comparing past and current similar service contracts. The effective date is 11/15/2024, with the Acquisition Plan Action ID of 36C263-26-AP-0522, and the contract is approved in accordance with FAR 13.106-1(b).
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| File | Type | Posted |
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| 36C26326Q0171.docx | DOCX document |
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VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Single Source Justification for SAP under the SAT
Revision: 01 Effective Date: 11/15/2024 Page 2 of 2 Acquisition ID# 36C263-26-AP-0522 visualization equipment to meet competition requirements is not feasible and would cause unnecessary interruptions and potential delays to veteran care.
4. Description of market research conducted and results or statement why it was not conducted:
-GSA was searched.
-VA National Acquisition Center catalogue was searched.
-VA Strategic Acquisition Center catalogue was searched.
-SBA Dynamic Small Business Search was utilized.
-FPDS was utilized.
-SAM.gov was utilized.
-Communications with PROAM Americas LLC and Zeiss, the OEM.
-However, once the sole source nature of this acquisition was realized, market research to locate additional sources was halted.
The CO anticipates fair and reasonable pricing and will use past and current contracts for similar or same services for comparison.
5. Contracting Officer's Certification: Purchase is approved in accordance with
FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.
____________________________ ____11/24/2025__________ Joseph Bennett, Contract Officer Date
JOSEPH
BENNETT
Digitally signed by
JOSEPH BENNETT
Date: 2025.11.24 22:08:35 -06'00'
File details come from the government source that posted it. Updated .