P03. 819.7008-7009 IAW FAR6.302-5 SDVOSB Sole Source2.pdf

Request for SDVOSB/VOSB Sole Source Justification Format IAW VAAR 819.7008/9

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 1 of 2 Revision: 05 Effective Date: 12/15/2025

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition

Acquisition Plan Action ID: 36C263-26-AP-3267

1. Contracting Activity: Department of Veterans Affairs, VISN 23, Iowa City Medical Center

2237: 636-26-4-4154-0219 $320,418.03

2. Nature and/or Description of the Action Being Approved:

Handicare patient lift equipment to replace outdated equipment that is no longer being supported by the OEM.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The VA Iowa City medical center needs to replace worn out patient lift equipment that is no longer maintained by the OEM.

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(5), 38 U.S.

Code § 8127(c), as implemented by RFO 6.103-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7008 (DEVIATION) or VAAR

819.7009 (DEVIATION)- up to $5,000,000. Check the specific VAAR clause used below:

(X ) 819.7008 Sole source awards to a certified service-disabled veteran-owned small business;

or ( ) 819.7009 Sole source awards to a certified veteran-owned small business

5. Demonstration that the Contractor’s Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The currently installed patient lift systems run on a railing that is permanently installed in the ceiling.

The railing is part of the system and is proprietary to the OEM, Handicare. No other manufacturer’s equipment could be used on the permanently installed railing without voiding warranties and safety guarantees by the OEM.

Fidelis Sustainability Distribution is the only authorized distributor of the Handicare lift system and they are also an SDVOSB certified business.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by RFO 6.301 and, if not, which exemption under RFO 5.101(b)(1) applies:

An intent to sole source was posted on the Government portal SAM.gov on 06/03/2026 and as of the expiration of the posting on 06/15/2026, no responses were received.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable:

A determination will be made using a comparison to other patient lift system contracts that have been recently awarded, using ADDS UP, the Veterans Affairs database for contract awards.

https://www.va.gov/oal/library/vaar/vaar819.asp#8197008 https://www.va.gov/oal/library/vaar/vaar819.asp#8197009 https://www.va.gov/oal/library/vaar/vaar819.asp#8197009 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-6#FAR_6_301 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-5#FAR_5_101

Request for SDVOSB/VOSB Sole Source Justification Format IAW VAAR 819.7008/9

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 2 of 2 Revision: 05 Effective Date: 12/15/2025

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

Market research included contacting the OEM to get a list of authorized distributors and a letter stating that the equipment is proprietary.

Furthermore, an industry day was recently held one month ago at the VA Saint Cloud medical center for a similar patient lift system which showed that to open up competition would require that the permanently installed railing would have to be replaced at an estimated cost of $1.5M which would result in another proprietary system from another OEM being installed, thus making it impractical to compete this requirement until the overhead railing itself needs to be replaced.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

None

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

None

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required:

As stated in paragraph 8, competition will not be practical until the overhead railing system needs to be replaced.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Shelley Graham Date Inventory Management Specialist Iowa City Medical Center

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Curt LaRose Date Contracting Officer

NCO 23

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