P03 CO SIGNED_ Limiting Sources Justification-redacted.pdf

Attachment 2: Request for Limited Sources Justification Format >SAT

VHAPG Part 808.405-6 Limiting Sources Page 1 of 5

Revision: 01 Effective Date: 09/01/2024

Acquisition ID#: 36C24W-25-AP-0121

Sole source Justification

ORDER >SAT

FAR PART 8.405-6

JOFOC LOG Number: FY25 -RPOW Activations- 1449

Acquisition Plan Action ID: 36C24W-25-AP-0121

(1) Contracting Activity: Department of Veterans Affairs Regional Procurement Office

(RPOW) 3237 Peacekeeper Way Building 200 suite 204 McClellan, Park CA 956

PR IFCAP # 623-25-3-5455-0043

(2) Description of Action: The Eastern Oklahoma VA Health Care System (EOVAHCS) has a requirement for computerized linen and scrub management equipment for storage of and maintaining the inventory of scrubs and lines. Installations and training will be required as well as Web-Based Management Software and server updates.

Order against: FSS Contract Number: 36F7971D0097

Name of Proposed Contractor: L1 Enterprise

Street Address: 618 W. Patrick St.

City, State, Zip: Frederick, MD 21701

Phone: (301)-698-5798

(3) Description of Supplies or Services: Linen Distribution System-Provision Installation and

Training.

The estimated value of the proposed action is $ 430,658.46

Contractor is required to provide the following Brand Name Innovative Product Achievements

LLC, products including installation at the location outlined in this SOW. All equipment specified must be the same size or smaller to fit within the designed a constructed space while maintaining an equivalent throughput capacity.

https://www.acquisition.gov/far/part-8#FAR_8_405_6

VHAPG Part 808.405-6 Limiting Sources Page 2 of 5

Revision: 01 Effective Date: 09/01/2024

Acquisition ID#: 36C24W-25-AP-0121

Equipment: Innovative Product Achievements (Brand name)

2 Each SE-20003 ScrubEx 2.0, LV Dispenser w/ Touchscreen

• Integrated 7” (minimum) touchscreen

• Receiver captures digital image of each returned scrub set

• Dispense clean scrub sets to authorized users only

• Inventory Management software approved for use on VA networks

• Minimum of 128 slots for individual sets of scrubs per dispenser

2 Each SE-20093 ScrubEx 2.0, LV Remote Receiver w/ Touchscreen

• Integrated 7” (minimum) touchscreen

• Receiver captures digital image of each returned scrub set

• Dispense clean scrub sets to authorized users only

• Inventory Management software approved for use on VA networks

• Minimum capacity of 140 soiled scrub sets slots for individual sets of scrubs per dispenser

8 Each SE-27003-LC-D AlEx 2.0 LC-D Dispenser w/ Touchscreen

• Secured linen cart w/ retractable door

• Door opens on badge swipe and closes on command or after set time lapse

• Built in scale that relays real time usage

• Shelf Size: 60”x 24”x 63” minimum

• Capacity: 500 lbs. minimum

• 10” (minimum) integrated touchscreen

(4) Identify the Authority and Supporting Rationale (see below and if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

FAR 8.405-6(a)(1)(A): An urgent and compelling need exists and following the ordering procedures would result in unacceptable delays:

FAR 8.405-6(a)(1)(B): Only one source can provide the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized: L1 Enterprises, a Service- Disabled Veterans Owned Small Business is (IPA)

Innovative Product Achievements LLC. exclusive authorized distributor for ScrubEX and AlEX technologies as well as IPS’s exclusive developed scrubEx firmware software updates.

https://www.acquisition.gov/far/part-8#FAR_8_405_6 https://www.acquisition.gov/far/part-8#FAR_8_405_6 https://www.acquisition.gov/far/part-8#FAR_8_405_6 https://www.acquisition.gov/far/part-8#FAR_8_405_6 https://www.acquisition.gov/far/part-8#FAR_8_405_6

VHAPG Part 808.405-6 Limiting Sources Page 3 of 5

Revision: 01 Effective Date: 09/01/2024

FAR 8.405-6(a)(1)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures.

FAR 8.405-6(b): Items peculiar to one manufacturer:

A patent, copyright or proprietary data limits competition. The proprietary data is:

These are “direct replacements” parts/components for existing equipment.

The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing.

(5) Describe Why You Believe the Order Represents the Best Value: consistent with FAR

8.404(d) to aid the contracting officer in making this best value determination: Prices, Supplies offered on the schedule are listed and fix price for performance of specific task (e.g. installation, maintenance, and repair) GSA has already determined the prices fair and reasonable. By placing an order against a schedule contract using the procedures in 8.405, the ordering activity has concluded that the order represents the best value and results in lowest overall cost alternative to meet the government needs.

(6) Describe the Market Research Conducted: Market research was conducted following

FAR Part 10 using the NAICS Code 339112 for Surgical and Medical Instrument Manufacturing, alongside the keyword "Computerized Linen and Scrub Management Equipment." The search was executed utilizing several platforms, including SBA DSBS/Vet Cert, SEWP-V, GSA eBuy, FPDS, and the National Acquisition Center (NAC). Additionally, the Analytics, Data, and

Support Unified Platform (ADDS UP) was utilized, and the results are summarized below.

A search through the SBA DSBS/Vet Cert with the NAICS code 339112 and the keyword

"Computerized Lines" yielded no results. An RFI 1754817 was posted on GSA eBuy from April

20 to April 25, 2025. Two vendors responded: L1 Enterprise Corporation and Geo-Med, LLC. Geo-

Med, a service-disabled veteran-owned small business (SDVOSB), is an authorized distributor of

Medline products. They indicated via email that they could provide a scrub management system equivalent to the requested scrubEx items mentioned in the notice. However, they do not have a solution for the AlEx 2.0 secured linen cart requested in the notice.

The FPDS search revealed numerous results for the AlEx 2.0 and Scrubex systems. However, upon review, it was found that most of these purchases were made either by L1 Enterprise Corporation or by Innovative Product Achievements, the original equipment manufacturer.

https://www.acquisition.gov/far/part-8#FAR_8_405_6 https://www.acquisition.gov/far/part-8#FAR_8_405_6 https://www.acquisition.gov/far/part-8#FAR_8_405_6 https://www.acquisition.gov/far/part-8#FAR_8_405_6

VHAPG Part 808.405-6 Limiting Sources Page 4 of 5

Additionally, a source sought notice was posted on the Government Point of Entry under notice

ID (36C24W-25-AP-01) from April 20 to April 25, requesting that Exhibit A be completed and returned. Only one response was received, which came from L1 Enterprise. Details of the response from L1 Enterprise can be found in Exhibit A under P02 in the file. An email/RFI was also sent to SEWP-V to inquire about procurement no responses were received. Market research revealed there were no vendors available to provide the requested AlEx 2.0 and Scrubex systems.

A search of the NAC yielded no results, and a check of ADDS UP revealed twelve results under the L1 Enterprise contract number (see P02 in the file). The ScrubEx and AlEx units are proprietary equipment of (Innovative Product Achievements, LLC), as they both utilize the

Clearview software to function and are unique devices. The Clearview has an ATO and is TRM approved. The units communicate utilizing this software and reporting functions. No other equipment is compatible and therefore no other product or company can provide this equipment or solution.

(7) Any Other Facts Supporting the Justification: The requirement is manufactured in

America and is (TAA) compliant the procurement is on FSS contract 36F7971D0097.

(8) A Statement of the Actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made N/A

(9) Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this sole source justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4.

Requestor:

Marvin Albers

Deputy Chief of Engineering

VHAPG Part 808.405-6 Limiting Sources Page 5 of 5

Prepared By:

Mika Gant

Contracting Specialist

For:

Robert M. Clark Jr.

Contracting Officer

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $750K):

I certify the justification meets requirements for other than full and open competition.

Jeffrey Crysler

Branch Chief

Activations Branch 1