P03 - Brand Name Only Justification.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Revision: 01 Effective Date: 11/15/2024 Page 1 of 2 Acquisition ID#: 36C242 25 AP 0613

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106 1 For

Over Micro Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C242 25 AP 0613

1. Contracting Activity: Department of Veterans Affairs, NCO 02, in support of Samuel S. Stratton VA Medical Center located at 113 Holland Avenue, Albany, NY 12208.

2237 #: 528 25 1 8085 0010

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The Pharmacy Department at Samuel S. Stratton VA Medical Center has a need for four (4) new Eyecon 9430 Tablet and Capsule Counting Devices (Brand Name Only). These units will be a direct replacement for their current Eyecon medicine pill counters, which will become outdated and lose manufacturer support in 2025. These items are critical to sustaining the pharmacy department's efficiency and standards. Eyecon uses a visual counting system to count filled prescriptions, verify prescription double counts and stock bottle back counts, and facilitate physical inventory counts.

Eyecon 9430’s state of the art imaging technology increases safety and efficiently of the pharmacy operation by providing annotated black and white tray images, color drug count images, and color vial images. The request also includes installation of Eyecon Pill Counter along with support service subscription for 12 months.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

The Pharmacy Department of Samuel S. Stratton VA Medical Center (VAMC) has already adopted and is utilizing the ScriptPro Central Pharmacy Management System. ScriptPro Central Pharmacy Management System is a complete software system that automates and optimizes numerous elements of pharmacy operations. It provides a consolidated platform for managing prescription processing, inventory control, patient data, and workflow efficiency. It is completely integrated, with components which encompass the whole Samuel S. Stratton VAMC Pharmacy operating system, to eliminate mistakes and improve drug administration, ultimately improving overall patient care. This system interface with the requesed equipment, Eyecon 9430 manufactured by Avery Weigh Tronix, LLC, to integrate the counting accuracy of the Eyecon with the efficient workflow inherent to ScriptPro systems by simply scanning the ScriptPro label barcode on Eyecon 9430 to initiate the count. All required information to complete a manual count gets sent to the device when the ScriptPro label gets generated. When the prescription count is completed on Eyecon 9430, the count verification data is to be transmitted to the ScriptPro software where it gets viewable at the script level. The Eyecon 9430 is the only product that are compatible to the current ScriptPro

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Revision: 01 Effective Date: 11/15/2024 Page 2 of 2 Acquisition ID#: 36C242 25 AP 0613

Pharmacy Management System that is being used at Samuel S. Stratton VAMC Pharmacy Department. Therefore, Eyecon 9430 is the only capable equipment to provide the compatible pill counter without the Veteran’s Healthcare Administration experiencing substantial duplication of cost that could not be expected to be recovered through competition and unacceptable delays in fulfilling its equirements. Additionally, their current pill counters, Eyecon 9400, will lose manufacturer support and become unusable starting January 2025.

4. Description of market research conducted and results or statement why it was not conducted:

A market research was conducted from November 18, 2024 to December 02, 2024 using various databases and tools. The SBA VetCert database identified 668 certified SDVOSB/VOSB potential suppliers under NAICS code 339112. However, the SBA Small Dynamics Business Search (DSBS) tool found 3,999 potential sources under NAICS 339112. The query on GSA Advantage and VHA NAC MedSurg Catalog using keyword “Eyecon 9430” yielded zero contract holders. While the search on Federal Procurement Data System (FPDS) revealed that Department of Veterans Affairs had purchased the same equipment 18 times since August 2021 from

Due to the large number of potential vendors and the inability to determine if they are authorized distributors or capable of providing the requested equipment, a source sought notice was posted in SAM.gov Contract Opportunities on November 20, 2024 under notice ID # 36C24225Q0136, with responses due by 4:00 PM EST on November 29, 2024.

responded, indicating their interest and ability to provide the required product.

Per market research, the VA Rule of Two cannot be met.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106 1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Name: Myra Florisa N. Green Date Title: Contracting Officer

MYRA GREEN

Digitally signed by MYRA

GREEN

Date: 2024.12.04 07:21:22 -05'00'