P03 Brand Name Justification AP-2536.doc

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source

Attachment 1: Brand Name Justification for SAP under the SAT

DEPARTMENT OF VETERANS AFFAIRS

Brand Name Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C259-22-AP-2536 Tracking Number: 2022-09-06T07:05:13

1. Contracting Activity: Department of Veterans Affairs Network Contracting Office 19 (NCO19)

6162 S Willow Dr. Suite 300 Greenwood Village, CO 80111 Organizational Activity: Department of Veterans Affairs Jack C Montgomery VAMC 1011 Honor Heights Dr. Muskogee, OK 74401-1318

2237: 623-22-3-3184-0071; 623-22-3-5184-0023; 623-22-3-5184-0024; 623-22-3-5184-0028; 623-22-3-5184-0030

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The Eastern Oklahoma Veterans Health Care System – Jack C. Montgomery VA Hospital located in Muskogee, OK is requesting a KeyMaster 6 Mod Cabinet to ensure government vehicle keys are and remain secure from unauthorized users. The required equipment is peculiar to only to Morse Watchman Inc. This system will standardize our process across the facility and outlying clinics. This new system will increase security measures and accountability access points throughout the facility and ensures that vehicles requiring maintenance are not checked out. The Keywatcher Key Touch 120 specifications are provided below:

System Includes:

120-Smart Keys (please select from 8-different colors)

TrueTouch Software & Manuals, 24-Hour Back-Up Battery

Include freight cost with total cost

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

The unique characteristics is the bright 7” full color, touch screen that the system has. Instant, automatic SMS/email notifications – easily create alerts for specific users/admins, keys, and events. New Smart Key Reader option lets users rapidly add, identify, or delete keys right from their PC. New voice prompts available to help new users and ensure proper key retrieval/return protocols are followed. Shared programming for all KeyWatcher systems within a “Site”. Enter custom notes and information via on-screen QWERTY keyboard. Integrates fully with access control solutions from Lenel, Software House and others. Admins can allow key returns to any KeyWatcher Touch within a site with “KeyAnywhere” feature. “My Keys Out” allows users to see which keys they have out, if any of their keys are overdue, and when their keys will become overdue. Easier key removal – users can select from a list of keys that they have access to. “Scheduled Reports” feature lets users create reports, save criteria, and schedule each report to be run automatically and emailed, saved, or printed. Modular, customizable design lets users protect keys, access/credit cards, laptops and more. All steel or transparent polycarbonate cabinet doors available. Greater Ease of Use: Easy-to-read, large buttons for convenient navigation. Status bar guides users on what to do and shows what is happening. More Capacity and Control: Up to 14,400 keys and 10,000 users per site. Longer user ID’s can be up to any 6 digits, plus a 4-digit PIN. KeyWatcher TrueTouch Software: Access control-style interface. Auto-sync automatically updates KeyWatcher systems as changes are made. “Profiles” feature provides a quick and easy way to assign users key and group permissions, access level, and many other settings. New, easier to read reports utilize color and include more information. Get notified instantly – all alerts and transactions are immediately pushed to the server and displayed in TrueTouch.

Morse Watchman’s, Inc. of Oxford, Connecticut is the sole designer, manufacturer, and distributor of the equipment. The Local VA Police Services has ordered a smaller version of this system for several locations, and this would allow us to standardize as well.

4. Description of market research conducted and results or statement why it was not conducted: The market research conducted determined that there is one (1) small business Divine Imaging and one (1) large business Morse Watchman’s who is the manufacturer and distributor of the Keywatcher Key management systems. This will be solicited as a sole source small business set-aside.

5. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Last Updated: 02/01/22