36C25922Q0760.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Contracting Officer Tamanica Danford-Leaf tamanica.danford-leaf@va.gov 303-712-5830

PLACE OF PERFORMANCE

1011 Honor Heights Drv

Musgokee OK

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Request for Quote (RFQ) #: 36C25922Q0760 Keywatcher Touch Cabinet Systems

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

* The deadline for all questions is 4:00pm MT, 9/13/22 All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to Tamanica.danford-leaf@va.gov no later than 1:00pm MT, 9/16/22 Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

(ii) This is a Request for Quote (RFQ) and the solicitation number is 36C25922Q0760. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2022-07 effective Aug 10, 2022.

(iv) The North American Industrial Classification System (NAICS) code for this procurement is 334519 with a small business size standard of 500. This solicitation for Brand Name and is unrestricted.

(v) List of Line Items;

(vi) Description of Requirements for the items to be acquired:

STATEMENT OF WORK (SOW)

The Eastern Oklahoma Veterans Health Care System needs 4 Keywatch Systems, one for each of the following sites: Jack C. Montgomery VAMC, Ernest Childers Tulsa Health Care Center, McAlester CBOC, and Tulsa 11th Street Clinic. These systems will be used for storage and management of fleet vehicle keys.

Description

The Jack C. Montgomery VAMC system must include the following characteristics:

1 Each 6 Module Lockable Cabinet with Fingerprint Reader Access 2 Each 6 Module Add On Cabinet 15 Each 8 Key Modules 3 Each Blank Modules 120 Each Smart Keys 25 Each Keyrings with HUB Management and control via computer software Dashboard that displays vehicle use, bookings summary, status User must be able to configure settings by lowest mileage, most fuel, priority, first in/first Utilization reporting Vehicle information data collection Service issue tracking Mileage and Fuel tracking Service alerts based on usage “User pool” creation Vehicle assignment customization Booking versatility On-demand bookings Five types of reports: user, vehicle, utilization, transactions or capacity Notifications for suspicious use System must be able to support additional cabinets.

Must be expandable – if future growth demands the need for more keys, modules or add-on cabinets can be added to increase the capacity of the system.

Software & Manuals 24-Hour Back-Up Battery

The Ernest Childers Tulsa Health Care System system must include the following characteristics:

1 Each 6 Module Lockable Cabinet with Fingerprint Reader Access 2 Each 6 Module Add On Cabinet 15 Each 8 Key Modules 3 Each Blank Modules 120 Each Smart Keys 25 Each Keyrings with HUB Management and control via computer software Dashboard that displays vehicle use, bookings summary, status User must be able to configure settings by lowest mileage, most fuel, priority, first in/first Utilization reporting Vehicle information data collection Service issue tracking Mileage and Fuel tracking Service alerts based on usage “User pool” creation Vehicle assignment customization Booking versatility On-demand bookings Five types of reports: user, vehicle, utilization, transactions or capacity Notifications for suspicious use System must be able to support additional cabinets.

Must be expandable – if future growth demands the need for more keys, modules or add-on cabinets can be added to increase the capacity of the system.

Software & Manuals 24-Hour Back-Up Battery

The McAlester CBOC system must include the following characteristics:

1 Each 6 Module Lockable Cabinet with Fingerprint Reader Access 3 Each 8 Key Modules 3 Each Blank Modules 25 Each Smart Keys 25 Each Keyrings with HUB Management and control via computer software Dashboard that displays vehicle use, bookings summary, status User must be able to configure settings by lowest mileage, most fuel, priority, first in/first Utilization reporting Vehicle information data collection Service issue tracking Mileage and Fuel tracking Service alerts based on usage “User pool” creation Vehicle assignment customization Booking versatility On-demand bookings Five types of reports: user, vehicle, utilization, transactions or capacity Notifications for suspicious use System must be able to support additional cabinets.

Must be expandable – if future growth demands the need for more keys, modules or add-on cabinets can be added to increase the capacity of the system.

Software & Manuals 24-Hour Back-Up Battery

The Tulsa 11th Street Clinic system must include the following characteristics:

1 Each 6 Module Lockable Cabinet with Fingerprint Reader Access 4 Each 8 Key Modules 2 Each Blank Modules 35 Each Smart Keys 25 Each Keyrings with HUB Management and control via computer software Dashboard that displays vehicle use, bookings summary, status User must be able to configure settings by lowest mileage, most fuel, priority, first in/first Utilization reporting Vehicle information data collection Service issue tracking Mileage and Fuel tracking Service alerts based on usage “User pool” creation Vehicle assignment customization Booking versatility On-demand bookings Five types of reports: user, vehicle, utilization, transactions or capacity Notifications for suspicious use System must be able to support additional cabinets.

Must be expandable – if future growth demands the need for more keys, modules or add-on cabinets can be added to increase the capacity of the system.

Software & Manuals 24-Hour Back-Up Battery

Scope The contractor will have all the products delivered to the Jack C. Montgomery VAMC. Contractor delivery of equipment shall take place between the hours of 0800 -1500, Monday through Friday. Contractor shall not be required, nor is authorized to perform any work on the following US Government holidays:

New Year's Day, Martin Luther King Jr's Birthday, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day

END OF STATEMENT OF WORK

(vii) Delivery and acceptance is to be F.O.B Destination (FAR 52.247-34) at the Veterans Affairs Medical Center, located at

(viii) 52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e., replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(d) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(e) State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

(f) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

(g) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

(h) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

(i) Submission of quote shall include the following volumes: (I) Technical capability or quality of the item offered to meet the Government requirement; and (II) Price

Volume I - Technical capability or quality of the item offered to meet the Government requirement Brand Name only requirement

Volume II - Price Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule.

(End of Addendum to 52.212-1)

(ix) 52.212-2, Evaluation--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.

(b) The following factors shall be used to evaluate quotations:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement

Factor 2. Price

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

Factor 1. Technical capability or quality of the item offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

Factor 2. Price: The Government will evaluate the price by adding the total of all line item prices. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price.

(End of Addendum to 52.212-2)

(x) 52.212-3, Offeror Representations and Certifications – Commercial Items, applies to this acquisition. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required. Offerors must be registered in SAM at time of offer submission.

(xi) 52.212-4, Contract Terms and Conditions--Commercial Items – applies to this acquisition

(xii) 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (JUL 2020) applies to this acquisition

FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference;

(xiii) Additional contract requirements or terms and conditions:

852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (Apr 2020)

852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (Jan 2008) The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.

http://www.acquisition.gov/far/index.html https://www.acquisition.gov/vaar

The following FAR provisions are to be incorporated by reference:

The following VAAR provisions are to be incorporated by reference:

None

The following FAR clauses are incorporated by reference:

The following VAAR clauses are to be incorporated by reference:

(xiv) The Defense Priorities and Allocations System (DPAS) does not apply.

See attached document: P03 Brand Name Justification AP-2536.

Firm fixed priced Brand Name only Unrestricted – no set aside

Combined Synopsis/Solicitation Notice