P03 - 36C261-26-AP-0287 JOFOC Fresno Fire Alarm Insp and Repairs DT.pdf

Attachment 1: Request for SDVOSB/VOSB Sole Source Justification Format IAW VAAR 819.7008/9

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 1 of 4 Revision: 05 Effective Date: 12/15/2025

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition

Acquisition Plan Action ID: 36C261-26-AP-0287 JOFOC Tracker: FY26 - NCO 21 - 840

1. Contracting Activity: Department of Veterans Affairs, Veteran Integrated Support Network (VISN)

21, VA Central California Health Care System (VACCHCS)

2237 Number: 570-26-1-703-0001

2. Nature and/or Description of the Action Being Approved:

This procurement is for a Firm Fixed Price contract in accordance with VAAR 819.7008(Deviation) Sole Source awards to certified service-disabled veteran-owned small businesses, where acquisitions conducted are exempt from the requirements of FAR Part 6, but still requires a justification using the format of FAR 6.104-1.

VACCHCS proposes to enter a new contract on the basis of other than Full and Open Competition with Pacific Coast Contracting Group. The address for the vendor is 180 Promenade Cir Ste 300, Sacramento, CA 95834. This procurement is to provide inspection, testing, preventive maintenance, (ITPM) and demand maintenance of all facility fire detection systems for VACCHCS.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The requested ITPM includes provide inspection, testing, preventive maintenance, (ITPM) and demand maintenance of all facility fire detection systems for to include all main panels, sub-panels, components, devices, power supplies, interconnective wiring, batteries, indicators and ancillary items located at 2615 E. Clinton Avenue Fresno, CA 93703 for the items listed below. The requested services include maintenance on the following equipment items:

(10) Fire Panel-Simplex: Test-Inspect-Report

(1) Fire Panel-EST: Test-Inspect-Report

(6) Annunciator

(426) Smoke Detector: Test-Inspect-Report

(127) Duct Detector: Test-Inspect-Report

(426) Smoke Detector: Annual Cleaning (127)Duct Detector: Annual Cleaning

(46) Electro Mechanical Release Device: Test-Inspection-Report

(411) Audio/Visual Device: Test-Inspect-Report

(36) Control Relay-Inspect: Test-Inspect-Report

(111) Heat Detector: Test-Inspect-Report

(151) Pull Station: Test-Inspect-Report

(73) Tamper Switch: Test-Inspect-Report

(56) Water Flow Switch: Test-Inspect-Report

(783) Visual Device: Test-Inspect-Report

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(48) Batteries: Test-Inspect-Report-Replace

This procurement will consist of a one (1) year base plus four (4) one year option year contract. The services will be performed from 4/15/2026 through 4/14/2031.

Base Year: April 15, 2026 – April 14, 2027 Option Year 1: April 15, 2027 – April 14, 2028 Option Year 2: April 15, 2028 – April 14, 2029 Option Year 2: April 15, 2029 – April 14, 2030 Option Year 2: April 15, 2030 – April 14, 2031

The estimated value of proposed action is as follows:

Base Year: $83,044.83

Option Year 1: $84,705.73 Option Year 2: $86,399.84 Option Year 3: $88,127.84 Option Year 4: $89,890.39

Estimated Contract Total: $432,168.63

The Government will include the option to extend the effective period of performance utilizing FAR 52.217-8, Option to Extend Services under this contract for a period not to exceed six (6) mont Specifically describe the supplies and/or services to be acquired including the estimated value (including options) and quantity of each item, the total estimated value of the acquisition, and the estimated delivery dates/periods of performance. A procurement requirement estimated to exceed the legislative threshold of $5 million shall not be split or subdivided to permit the use of this SDVOSB sole source authority.

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(5), 38 U.S.

Code § 8127(c), as implemented by RFO 6.103-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7008 (DEVIATION) or VAAR

819.7009 (DEVIATION)- up to $5,000,000. Check the specific VAAR clause used below:

(X) 819.7008 Sole source awards to a certified service-disabled veteran-owned small business; or ( ) 819.7009 Sole source awards to a certified veteran-owned small business

5. Demonstration that the Contractor’s Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

Procedures authorized in VAAR 819.7008 (DEVIATION) DEVIATION) allows sole source awards to a SDVOSB based on 38 U.S.C. 8127(c) and the SDVOSB concern has been determined to be a responsible source with respect to performance and meets eligibility requirements in 819.7003 (DEVIATION). Additionally, Pacific Coast Contracting Group is currently providing services for the above listed equipment for the requested services. By awarding on a sole source basis to Pacific Coast Contracting Group, they can continue to service and maintain the fire alarm system. Failure to maintain the fire alarm system to the appropriate standard will put the facility and its occupants at risk and in danger of harm. This will ensure continuity of service and guarantee building safety which is critical for Veteran and VA staff safety.

https://www.va.gov/oal/library/vaar/vaar819.asp#8197008 https://www.va.gov/oal/library/vaar/vaar819.asp#8197009 https://www.va.gov/oal/library/vaar/vaar819.asp#8197009

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6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by RFO 6.301 and, if not, which exemption under RFO 5.101(b)(1) applies:

A notice of intent (NOI); 36C26126Q0027 was issued on March 16, 2026 through March 20, 2026 stating an intent to sole source to Pacific Group Contracting Group. There was two (2) responses to the NOI. Contractor, ASL LLC, was requesting the cost of the solicitation. The government will not disclose the Independent Cost Estimate. Contractor, Optimum Low Voltage, LLC was disputing the use of the SDVOSB Statute 819.7008. It was stated that “It is in the Government’s best interest and within the Contracting Officer’s discretion to make a sole source award to an SDVOSB.”

Due to the critical need for the services requested and the need date of 04/15/2026, this requirement will be awarded on a sole source basis to Pacific Coast Contracting Group for a period of five (5) years consisting of a base plus four (4) option years. This will ensure continuity of service and guarantee fire alarms are in good working order which is critical for Veteran and VA staff safety.

At the end of the contract period a competitive acquisition will be solicited.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The Contracting Officer will review and determine if the anticipated price is considered fair and reasonable. FAR Part 12 Open Market Decision Documentation Form shall detail how the Government will determine that the anticipated cost is fair and reasonable. The basis of price reasonableness will be determined based on comparison with similar items in the related industry.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

Market research was conducted pursuant to FAR Part 10, VAAR Part 810 and VHAPG Part 810.001.

The Small Business Administration’s (SBA) Small Business search was queried using North American Industry Classification System 541380 (Security Systems Services (except Locksmiths)) and keywords Fire Alarm. This resulted in one (1) SDVOSB firm. However, due to the critical need for the services requested and the need date of 04/15/2026, this requirement will be awarded on a sole source basis to Pacific Coast Contracting Group for a period of five (5) years. This will ensure continuity of service and guarantee fire alarms are in good working order which is critical for Veteran and VA staff safety. At the end of the contract period a competitive acquisition will be solicitated. A search for Pacific Contracting Group conducted on the System for Award Management shows this firm has an active SAM registration and no exclusions. Pacific Coast Contracting Group has met the eligibility criteria outlined in VAAR 819.7003(DEVIATION), they are certified in SBA’s Small Business Search at https://search.certifications.sba.gov/, and the action is below the $5M threshold.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

There are no other supporting facts.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Pacific Coast Contracting Group, ASL LLC, and Optimum Low Voltage, LLC

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required:

To foster competition for future acquisition of this service, a competitive acquisition will be solicitated at the end of the contract’s period of performance.

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-6#FAR_6_301 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-5#FAR_5_101

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12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Aaron Otto Safety and Occupational Health Specialist

VACCHCS

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Cynthia Diezel Contracting Officer Network Contracting Office (NCO) 21

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $900K): I certify the justification meets requirements for other than full and open competition.

Demarcus Thompson Acting Branch Chief, Services 3

Network Contracting Office 21 https://dvagov.sharepoint.com/sites/vhapromanual/SitePages/VHAPM-Part-806.3.aspx