P03 36C249-24-AP-2657 Sole Source Justification - Over SAT signed 06-12-2024 CO Redacted.pdf

Sole Source Justification Template >SAT-$7.5M under FAR13.5

Effective Date: 02/01/2022 Page 1 of 3

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C249-24-AP-2657

Contracting Activity: Department of Veterans Affairs, VISN 9 Memphis VA Medical Center (VAMC), Network Contracting Office 9.

Purchase Request #: 614-25-1-826-0003

Nature and/or Description of the Action Being Processed:

The Memphis VAMC has a requirement for Class 1 Advanced life support (ALS) Basic Life Support (BLS) Ambulance services. This is a request for a short-term six-month firm-fixed-price purchase order.

Description of Supplies/Services Required to Meet the Agency’s Needs:

The Memphis VA MC and its associated Community Based Outpatient Clinics (CBOCs) requires services to provide ambulance litter/stretcher transportation on an as need basis to veteran patients seven (7) days a week, including holidays, for medical appointments and emergency treatment. This transportation is to and from locations clinics, ward locations, ICU, patient homes, hospitals designated by the Memphis VAMC Beneficiary Travel Office.

Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

(x ) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The incumbent contractor is currently performing the service and this requirement is for a short-term purchase order that will ensure continuity of services while a new contract is established. No other source would be able to mobilize in the time frame needed without interruption of these critical services which could result in risk of serious injury or death to veteran patients served by the Memphis.

Effective Date: 02/01/2022 Page 2 of 3

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

A new five -year Indefinite Delivery Indefinite Quantity (IDIQ) contract will be established during the timeframe of the period of performance for this six-month purchase order.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The anticipated cost to the government is considered fair and reasonable due to comparison of the current pricing that exists in the current contract that was previously deemed to be fair and reasonable. The prices were based off Medicare Reimbursement rates which have already been found to be fair and reasonable by the federal government.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Market Research resulted in source identified under NACIS 621910 using keyword “Ambulance”. A sources sought notice is forthcoming to identify further sources. However, this current request is for a sole source short term purchase order with the incumbent contractor.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Acadian Ambulance

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

A follow-on competitive acquisition is planned to be published in the next 90 days with an anticipated award date of 04/01/2025.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

William Phillips Date Mobility Manager Memphis VAMC

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Diane Ziegler Date Contracting Officer

NCO 9

WILLIAM PHILLIPS

Digitally signed by WILLIAM

PHILLIPS

Date: 2024.06. : : -05'00'

DIANE ZIEGLER Digitally signed by DIANE ZIEGLER Date: 2024.06.12 12:28:58 -05'00'

Effective Date: 02/01/2022 Page 3 of 3

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Roxie Keese Date Branch Chief

NCO 9

ROXIE KEESE

Digitally signed by ROXIE KEESE Date: 2024.06.13 10:17:00 -04'00'