P02_Sources Sought Notice_36C25226Q0551_1_Histocore Pegasus Tissue Processor_Issued8.31_Due_9.10.26_2PM CST_v2.docx

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Histocore Pegasus Tissue Processor
Solicitation number
36C25226Q0551_1
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This is a Sources Sought Notice issued by the Department of Veterans Affairs for market research purposes. The Jesse Brown VA Medical Center Pathology/Laboratory Department seeks qualified vendors capable of providing a Leica Histocore Pegasus Tissue Processor (brand name only) and related equipment. The solicitation number is 36C25226Q0551_1, with responses due by September 10, 2026 at 2:00 PM Central Time. The required products include one HistoCore PEGASUS tissue processor (Product #14048858005), one HistoCore I Scan kit (Product #14048860946), and one power cord with NEMA5-15 C19 connector (Product #14041149614). The equipment must be compatible with the medical center's existing Anatomic Pathology Biosystem and is not currently available on the GSA website.

The contractor must provide delivery, installation, comprehensive training on system operation and troubleshooting, and a 12-month warranty covering all parts, labor, and travel. Service requirements include one preventative maintenance visit with complete inspection and cleaning, unlimited onsite emergency service calls with one-business-day response time (Monday-Saturday, 8:30 AM-5:00 PM), one-hour response during business hours and two-hour response outside business hours, and software updates and upgrades. The NAICS Code is 334516 with a 1,250-employee size standard, and the PSC is 6640. No set-aside applies. Responses must include company information, socio-economic status, SAM UEI number, Cage Code, Tax ID, and a capability statement demonstrating organizational qualifications. The Contracting Officer is Arneil Genus (arneil.genus@va.gov). This notice is strictly for market research and does not obligate the Government to issue a solicitation or award a contract.

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Sources Sought Notice Sources Sought Notice

SUBJECT*
Leica Histocore Pegasus Tissue Processor - Brand name only

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE*
53214-1476
SOLICITATION NUMBER*
36C25226Q0551_1
RESPONSE DATE/TIME/ZONE
09-10-2026 2PM CENTRAL TIME, CHICAGO, USA
ARCHIVE
15 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS
N
SET-ASIDE
SBA
PRODUCT SERVICE CODE*
6640
NAICS CODE*
334516
CONTRACTING OFFICE ADDRESS
Department of Veterans Affairs

36C252 115 South 84th Street, Suite 101

Milwaukee WI 53214-1476

POINT OF CONTACT*

Contracting Officer Arneil Genus arneil.genus@va.gov Email only

PLACE OF PERFORMANCE

ADDRESS
Dept of Veterans Affairs

Jesse Brown VA Medical Center

820 South Damen Avenue

Chicago IL

POSTAL CODE
60612-4223
COUNTRY
USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement, nor a request for proposals or quotes and does not obligate the Government to award a contract. This posting is strictly for Market Research only.

Requests for a solicitation will not receive a response. Responses to this Sources Sought must be in writing. The purpose of this Sources Sought Announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potentially qualified businesses interested in and capable of providing the requested commodities.

The NAICS Code is 334516; size standard is 1,250 employees; PSC is 6640.

No set-aside

Responses to this notice shall include the following: (a) company name b) address (c) socio-economic status, (d) point of contact (e) phone, fax, and email (f) SAM UEI number (g) Cage Code (h) Tax ID Number (i) and must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor and provide the commodities described below.

Histocore Pegasus Tissue Processor, Brand name only – Leica Biosystems Inc.

BACKGROUND/OBJECTIVE:

The Jesse Brown VA Medical Center: Pathology/Laboratory Dept. is requesting a Histocore Pegasus Tissue Processor, Brand name only. This equipment must be compatible with their existing, current Anatomic Pathology Biosystem. The Histocore Pegasus Tissue Processor, Brand name only are not available on the GSA website.

REQUIREMENTS AND SALIENT CHARACTERISTICS TO MEET THE NEEDS:

PRODUCT #
DESCRIPTION
QUANTITY
14048858005
HistoCore PEGASUS
1
14048860946
HistoCore I Scan kits
1
14041149614
Power Cord various NEMA5 15 C19
1

SCOPE OF THE PROCUREMENT:

The Contractor shall furnish all the personnel, supplies, equipment, and services required for the delivery, installation, training, and repair service for the items.

INSTALLATION:

a. The Contractor shall coordinate the delivery and installation.

TRAINING

a.The Contractor shall provide an instrument training program.
b.The training program shall include, but is not limited to, training on the operation of the system, data manipulation, basic trouble shooting, and repair.
c.The Contractor shall provide training.

EQUIPMENT PREVENTATIVE MAINTENANCE AND REPAIR SERVICE

a.Contractor shall provide a 12-month warranty on all parts, labor, and travel.
b.Contractor shall provide one (1) preventative maintenance (PM) that includes labor, travel, a PM kit, and complete inspection and cleaning of the instrument.
c.Contractor shall provide unlimited onsite emergency service visits during the warranty period.
d.Onsite response shall be within one (1) business day, Monday – Saturday, 8:30 AM – 5:00 PM. Certain circumstances may dictate the need for repair service to be conducted outside routine business hours. Arrangements for repair service will be coordinated between the contractor and Government laboratory personnel.
e.Contractor shall respond to service calls within 1 hour during business hours and 2 hours outside business hours.
f.Contractor shall provide Compass and Data Analysis software updates and upgrades.
g.A service report shall be furnished to the Government upon completion of each repair service or preventative maintenance.

Place of Delivery:

Jesse Brown VA Medical Center Pathology and Laboratory Medicine Services 820 S. Damen Avenue, Chicago, IL. 60612

52.225-2 BUY AMERICAN CERTIFICATE (OCT 2022)

(a)(1) The Offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that each domestic end product listed in paragraph (c) of this provision contains a critical component.

(2) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select ‘‘no’’.

(3) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component (see FAR 25.105).

(4) The terms ‘‘commercially available off-the-shelf (COTS) item,’’ ‘‘critical component,’’ ‘‘domestic end product,’’ ‘‘end product,’’ and ‘‘foreign end product’’ are defined in the clause of this solicitation entitled ‘‘Buy American—Supplies.”

(b) Foreign End Products:

Line Item No.
Country of origin
Exceeds 55% domestic content (yes/no)

[List as necessary]

(c) Domestic end products containing a critical component:

Line Item No.

[List as necessary]

(d) The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation.

(End of Provision)

The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this Sources Sought request. The posting is strictly for Market Research only. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Notice to Potential Offerors: All Offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM located on the web at www.sam.gov). It is desirable that any Offeror to have completed their business Online Representations and Certifications Application (ORCA). Additionally, all Service-Disabled Veteran Owned Small Businesses or Veteran Owned Small Businesses who respond to a solicitation on this project must be registered and certified with the Small Business Administration (SBA). Requests for information and resultant responses shall be submitted directly to the contracting officer, Responses due no later than September 10, 2026, 2PM CST to the Contracting Officer at: arneil.genus@va.gov

*= Required Field
Sources Sought Notice

Sources Sought Notice

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