P02_Sources Sought Notice_36C25226Q0301_Therapeutic Chair_Brand name or Equal_Responses due NLT 3.4.2026,5PM CST.docx

This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government at this time. This notice is intended strictly for market research. The purpose of this Sources Sought notice is to determine interest and capability of Other than Small Businesses and Small Businesses, including VIP-Verified Veteran-Owned Small Business (VOSB) or Service-Disabled Veteran-Owned Small Business (SDVOSB) prospective vendors relative to the North American Industry Classification System (NAICS) Code 335210 (Small Electrical Appliance Manufacturing) and the NAICS SBA size standard is 1,000 employees. PSC Code is 6530- Hospital Furniture, Equipment, Utensils, and Supplies. Potential Offerors must be registered in the System for Award Management (SAM) to be eligible for an award at: https://sam.gov/content/home.

Potential Offerors must also have a current Online Representations and Certification Application on file with SAM.gov.

The Department of Veteran Affairs, Tomah VA Medical Center, 500 E. Veterans Street, Patient Care Services, Tomah, WI 54660-3105 has the need or requirement for a Therapeutic Chair- Brand name or Equal. The Government is requesting that Other Than Small Businesses and Small Businesses, including VIP-Verified VOSB or SDVOSB sources respond if it can provide the requested information below and see Salient Characteristics listed below:

Salient Characteristics Tomah VA Hospital 500 E. Veterans Street Tomah, WI 54660

A. Project name: Therapeutic Chairs– Brand Name or Equal, one-time purchase.

B. Place of Performance: Tomah VA Hospital’s Logistics & Patient Care Svc Department located at: 500 E. Veterans Street, Tomah, WI 54660-3105.

C.Background: The Tomah VA Medical Center/Community Living Center Patient Care Services has a procurement need of the Therapeutic Chairs (Brand Name or Equal) for the Community Living Center (CLC) resident patients. Must be hospital-grade. These chairs should be specifically designed for individuals with cognitive and physical impairments, provide essential postural support, pressure injury prevention, and safe mobility assistance.

D.Purpose: Their use will promote dignity, engagement, and clinical safety for residents who are non-ambulatory or require specialized seating. The selected chair model will need to offer tilt-in-space functionality, adjustable features, and infection control-compliant materials, making it ideal for the complex needs of this population. Its enclosed cushion design and compatibility with portable lift equipment further support safe and hygienic care practices. To ensure proper use and clinical integration, training will be required for Community Living Center (CLC) staff and inpatient PM&R (Physical Medicine & Rehabilitation Services) staff. This training will cover chair setup, patient positioning, safety protocols, and maintenance procedures. We also request one manual version of the chair to support staff training, patient trials, and backup use in case of power outages or mechanical issues.

Therapeutic Hospital Chair shall have the following salient characteristics below:

· integrated pressure redistribution system, high pressure foam and positioning supports, tilt-in-space functionality.

· Adjustable seat depth two sizes: no less than 18" no more than 21" and no less than 21" no more than 24"

· Adjustable seat height: no less than 17" with a maximum of 22"

· shall include Adjustable footrest to accommodate various patient sizes and clinical needs.

· shall include Removable and adjustable armrests for ease of transfers and lateral support.

· Chair must be compatible with portable lift equipment

· shall be equipped with four (4) locking casters for safe mobility and positioning.

· shall be constructed with hospital-grade vinyl materials suitable for cleaning with EPA approved disinfectants

· shall include Waterproof seat cushions

· Upholstery designed for easy wipe-down and infection control compliance.

· shall include cushions that are enclosed, eliminating exposed foam, seams and have no Velcro

· shall be Ergonomic design with contoured seating for enhanced comfort.

· shall include a Motorized tilt and recline option

· must support no less than 440 lbs

· No less than 7-year manufacturer warranty.

F. Line Item Information:

Therapeutic Chairs– Brand Name or Equal

Interested Other Than Small Businesses and Small Businesses including VIP-Verified VOSBs and SDVOSBs are required to submit an e-mail delineating:

· Qualifications, capabilities, and experience for providing this product

· Business size/Socioeconomic status

· If the product is on the Federal Supply Schedule or the Open Market

· Manufacture location; and

· Memo or correspondence which authorizes distributor to distribute the manufacturer’s products (if applicable)

This is not a Request for Proposal, or an announcement of a solicitation and no solicitation currently exists. Your responses will be used solely for Market Research purposes of the Government. The Government will not pay for any materials provided in response to this notice and submissions will not be returned to the sender. VOSBs and SDVOSBs must be registered and verified in VIP for set-aside consideration. Please include all the following information in writing:

A. Company Name, Address, and Point of Contact B. Any contract number (if applicable) C. UEI/DUNS number & Tax ID number D. Business type (e.g. SDVOSB, VOSB, Small Business or Other Than Small Business) E. Capability Statement addressing qualification & ability to provide procurement items F. Documentation from manufacturer indicating your organization being an Authorized Distributor

Responses due are to be submitted by e-mail to: arneil.genus@va.gov. The information requested must be received no later than Wednesday, March 4, 2025, 5:00 PM CST.