P02 Sources Sought Notice 36C24426Q0780 - UV Probe Sterilizing Unit.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* TEE Probe Sterilizing Unit | 642 | Sources Sought Notice

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 15215

SOLICITATION NUMBER* 36C24426Q0780

RESPONSE DATE/TIME/ZONE 07-24-2026 12:00 EASTERN TIME, NEW YORK, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 6515

NAICS CODE* 339112

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 4 Commodities 1 1010 Delafield Rd Pittsburgh, PA 15215

POINT OF CONTACT*

Contract Specialist Gabriella Byrne gabriella.byrne@va.gov

PLACE OF PERFORMANCE

ADDRESS VA Philadelphia Medical Center

3900 Woodland Ave Philadelphia PA

POSTAL CODE 19104

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This Sources Sought Notice is intended for information and planning purposes only at this time and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Because this is a Sources Sought announcement, no evaluation letters and/or results will be issued to the respondents. No solicitation exists.

Therefore, do not request a copy of a solicitation.

The Department of Veterans Affairs (VA), VISN 4, Network Contracting Office 4 (NCO 4), Commodities 1 is seeking information and potential qualified sources capable of providing the equipment listed below to be delivered to VA Philadelphia Medical Center, 3900 Woodland Ave, Philadelphia, PA 19104.

Please note that a preference will be given to USA-manufactured equipment, and it will be required for all interested parties to include information where the product offered is manufactured.

STATEMENT OF WORK (SOW)

Acquisition of a Transesophageal Echocardiograph (TEE) ultrasound probe cleaner for sterilization

Background: The VA Philadelphia Medical Center located at 3900 Woodland Ave, Philadelphia, PA 19104, requires a Transesophageal Echocardiograph (TEE) ultrasound probe cleaner for sterilization utilized by Cardiology for image acquisition.

This procurement covers one Ultraviolet (UV) probe cleaner for high level disinfection (HLD) of external surfaces of TEE probes. The unit must meet or exceed the following technical specifications:

- The unit is chemical-free and uses Ultraviolet-C (UV-C) light.

- A disinfection cycle must be 120 seconds or less.

- Includes an instrument holder for one TEE probe minimum.

- The unit is composed of at least 8 UV-C lamps with UV protection covers

- The unit shall include a touch screen, RFID reader, and barcode scanner.

- Includes both audible and visual alarms

- Dimensions: Must meet or be smaller than the below external size requirements due to space limitations:

o External Width: 34 inches o External Depth: 19 inches o External Height: 80 inches o Disinfection Chamber Width: 30 inches o Disinfection Chamber Depth: 8 inches o Disinfection Chamber Height: 69 inches

- Utility requirements:

o Power: Standard 110/120 VAC o No other utilities are required for this system to function.

- Device must be capable of functioning without connection to the VA network. Results must be capable of being printed for upload to Censitrac.

- A printer or printing capabilities must be included in this procurement.

- All accessory components required for the probe cleaner to function upon install must be included in this equipment order. This includes any base consumable items, cables, licensing and brackets.

1. Warranty

All equipment procured under this contract will have a minimum one-year warranty for all parts and associated fees (i.e., labor and shipping). The one-year support must also include any required Preventative Maintenance requirements to keep the equipment running per the Original Equipment Manufacturer (OEM). Contractor may provide optional add-ons for extended coverage as desired.

2. Installation

Installation services are included under this contract. The installer must coordinate with Biomedical Engineering and must be Field Service certified from the Original Equipment Manufacturer (OEM). Equipment testing must be performed by an authorized installation technician to ensure device functions appropriately and to manufacturer standards prior to release to the VA.

3. Labor:

All necessary labor must be included with the procurement. The Contractor shall have available standard weekday business hours (8 AM to 5 PM). The Contractor must re-schedule if there are impacts to patient care. Scheduling will be discussed with the Biomedical Engineering representative and coordinated with Sterile Processing leadership.

4. Training:

Must provide training to Sterile Processing personnel. Training must be provided on-site for all staff on the usage of the equipment. Sterile Processing operates on multiple shifts and therefore the Contractor must be able to accommodate these different tours of duty at no additional cost.

Responses to this Sources Sought Notice should include answers to the following questions:

NAICS: 339112 Surgical and Medical Instrument Manufacturing Size Standard: 1,000 employees

(1) Provide company name, address, point of contact, phone number, point of contact e-mail, UEI Number, and size of business pursuant to North American Industrial Classification System (NAICS) code above.

(2) Indicate the size status and representations of your business, such as but not limited to Service- Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.

(3) Provide Brand Name, Model and Part Number, and Brief Description of the product you could provide.

(4) Provide anticipated delivery lead time.

(5) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

(6) Is the product you are providing information about made by a small business manufacturer or a large business?

(7) Is the product you are providing information about manufactured in the United States? If not, please provide the country where the unit is manufactured.

(8) If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).

(9) If you’re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter, assemble, and/or modify the items requested in any way? If you do, state how and what is altered, assembled, and/or modified?

(10) If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract? If so, please provide the contract number.

(11) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It may not be used to evaluate for any type of award.

(12) Please submit your capabilities regarding the salient characteristics detailed above to establish capabilities for planning purposes.

(13) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions that would allow for maximum competition. If none, please reply as N/A.

This Sources Sought Notice will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 10 – Market Research. Telephone responses will not be accepted.

Responses must be received in writing via e-mail to the Contracting Point of Contact listed below by the date listed below. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contracting POC listed below.

Contracting Point of Contact: Gabriella Byrne, gabriella.byrne@va.gov Responses Due: Friday, July 24th, at 12:00 PM Eastern Time

DISCLAIMER

All firms responding to this Sources Sought Notice are advised that this is not a request for quote and that any quote submitted in response to this notice will not be considered for award.

Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.

This notice does not commit the Government to contract for any supplies or services. The Government will not pay for any information or administrative cost incurred in response to this Source Sought Notice.

This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. If a solicitation is issued, it will be posted on SAM.gov under Contract Opportunities at a later date for all qualified interested parties and interested parties must respond to the solicitation to be considered for award.

Respondents are solely responsible for properly marking and clearly identifying any proprietary information or trade secrets contained within their response. The Government will not be liable for or suffer any consequential damages for any proprietary information that has not been both properly marked and clearly identified. Information marked proprietary received in response to this RFI will be safeguarded and handled in accordance with applicable Government regulations. To aid the Government in its review, please segregate proprietary information.

End of Document