P02_Source Sought Notice 36C25226Q0720_1_Exocad.Exoplan Software License_Due NLT 10.09.26_5 PM CST.docx
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- Attached to
- Exocad/Exoplan Software License
- Solicitation number
- 36C25226Q0720_1
About this file
This is a Sources Sought Notice for market research purposes issued by the Department of Veterans Affairs (VA), Veterans Integrated Service Network 12, through the Milwaukee VA Medical Center's Dental Service Department. The solicitation number is 36C25226Q0720, and responses are due by October 9, 2026, at 5:00 PM Central Time to Contracting Officer Arneil Genus at arneil.genus@va.gov. This is an unrestricted, open-market procurement under NAICS Code 513210 (Data Processing, Hosting, and Related Services) with a small business size standard of $47.0 million and Product Service Code 6515.
The VA seeks to renew 21 GmbH Dental Exocad/Exoplan Software Licenses on a brand-name-only basis for the Clement J. Zablocki Veterans Hospital Dental Service in Milwaukee, Wisconsin. The requirement includes 13 Educational Institution Licenses for DentalCAD (SKU# BD80003LF12) and 8 Educational Institution Licenses for exoplan implant planning software (SKU# BD100011IF18). Current licenses expire in January 2027, and the VA requires delivery within 30 days of contract award to prevent operational shutdown of the dental lab. The software must be renewed before expiration to maintain continuity of digital dentistry CAD-CAM operations. Interested vendors must respond in writing with company information, SAM UEI number, CAGE Code, Tax ID, socio-economic status, and a capability statement. The notice emphasizes that this is market research only and does not obligate the government to issue a solicitation or award a contract.
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Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| Dental Exocad/Exoplan Software License Renewal |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 53214-1476 |
| SOLICITATION NUMBER* |
| 36C25226Q0720 |
| RESPONSE DATE/TIME/ZONE |
| 10-12-2026 5 PM CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 10 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| Not set aside |
| PRODUCT SERVICE CODE* |
| 6515 |
| NAICS CODE* |
| 513210 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
36C252 115 South 84th Street, Suite 101
Milwaukee WI 53214-1476
POINT OF CONTACT*
Contracting Officer Arneil Genus arneil.genus@va.gov Email only
PLACE OF PERFORMANCE
| ADDRESS |
| Dept of Veterans Affairs |
Clement J Zablocki Veterans Hospital
Dental Service
5000 W National Ave
Milwaukee WI
| POSTAL CODE |
| 53295 |
COUNTRY
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement, nor a request for proposals or quotes and does not obligate the Government to award a contract. This posting is strictly for Market Research only.
Requests for a solicitation will not receive a response. Responses to this Sources Sought must be in writing. The purpose of this Sources Sought Announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potentially qualified businesses interested in and capable of providing the requested commodities.
The NAICS Code is 513210; size standard: $47.0 million; PSC is 6515.
Not set aside. This is unrestricted, open-market procurement.
Responses to this notice shall include the following: (a) company name b) address (c) socio-economic status, (d) point of contact (e) phone, fax, and email (f) SAM UEI number (g) Cage Code (h) Tax ID Number (i) and must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor and provide the commodities described below.
GmbH Dental Exoplan/Exocad Software License – Brand name only
BACKGROUND/OBJECTIVE:
The Milwaukee VAMC’s Dental Service Dept. has a procurement need of a GmbH - Dental Exoplan/Exocad Software License – Brand name only. Exocad/Exoplan software renewals for our digital dentistry software packages to continue using our computers for Dental CAD-CAM purposes. Installation and training are not required. Current Software License expires January 2027. Need to have all 21 licenses renewed before they expire or dental service will not be able to operate using Exocad/Exoplan and our lab will shut down. GmbH-Dental Exocad/Exoplan Software licenses were previously purchased yearly/at a lesser quantity with Government Purchase Card.
The GmbH Dental Exoplan/Exocad Software License is a specialized, proprietary dental CAD/CAM software platform used for implant planning, surgical guide design, and comprehensive digital workflows. GmbH Exoplan/Exocad is recognized in the dental industry for its advanced functionality, seamless integration with existing digital systems, and compatibility with a wide range of dental imaging and milling equipment. This requirement is being procured on a brand‑name‑only basis because the Exoplan/Exocad software offers unique, vendor‑specific features and capabilities that are essential to the end user’s clinical workflow. The software’s tools, interface, and data‑handling processes are not replicated or matched by other available products, and switching to an alternative product would result in significant disruption, reduced operational efficiency, and potential compatibility issues with established equipment and digital files. Due to these mission‑critical considerations, only the GmbH brand of Dental Exoplan/Exocad Software License meets the technical and performance needs required for continued continuity of operations.
Salient Characteristics to meet the Facility Requirements:
SKU# BD80003LF12 exocad (Flex) Educational Institution License (13 Qty)
· Full functionality of exocad DentalCAD software, for educational purposes only.
· Module configuration based on curriculum requirements.
· Institutions’ licenses must be purchased directly by the school through a reseller. Students and faculty are not permitted to purchase on behalf of the school.
Required Documentation
- School curriculum and/or syllabus for the current academic program.
- Purchase Order issued by the school, including school details, date, and quantity of licenses requested.
Additional Notes
- DentalCAD and exoplan licenses are valid for 60 months.
- Resellers must submit updated documentation to renew licenses before the contract end date.
SKU# BD100011IF18 exoplan Educational Institution License (8 Qty)
· Fully functional license exocad's exoplan advanced implant planning software, including surgical guide design, for educational purposes only.
· Institutions’ licenses must be purchased directly by the school through a reseller. Students and faculty are not permitted to purchase on behalf of the school.
Required Documentation
- School curriculum and/or syllabus for the current academic program.
- Purchase Order issued by the school, including school details, date, and quantity of licenses requested.
Additional Notes
- Dental CAD and exoplan licenses are valid for 60 months.
- Resellers must submit updated documentation to renew licenses before the contract end date.
Place of Performance Clement Zablocki VA Medical Center Dental Service Dept.
5000 W National Avenue Milwaukee, WI 53295
Deliverable:
Deliver within 30 days of contract award
The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this Sources Sought request. The posting is strictly for Market Research only. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Notice to Potential Offerors: All Offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM located on the web at www.sam.gov). It is desirable that any Offeror to have completed their business Online Representations and Certifications Application (ORCA). Additionally, all Service-Disabled Veteran Owned Small Businesses or Veteran Owned Small Businesses who respond to a solicitation on this project must be registered and certified with the Small Business Administration (SBA). Requests for information and resultant responses shall be submitted directly to the contracting officer No Later Than the posting date below.
Responses due no later than October 09, 2026, 5 PM CST to the Contracting Officer via email only at: arneil.genus@va.gov
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
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