P02 Source Sought Att1a_578-25-003_HINES ELEVATOR MODERNIZATION_VOLUME I.pdf

ELEVATOR REPLACEMENT

Project # 578-25-003

For the Edward Hines

VA Medical Center at Hines, IL

PROJECT MANUAL VOL. 1

(DIVISION 00-14)

100% Bid Documents

Review Submission

GUIDON DESIGN INC.

PROJECT CONTACTS:

COR / OWNER: Edward Hines Jr. VAMC Attn: Aaron Walsh / Martin Pint

5000 South 5th Avenue Hines, IL 60612 Phone: (708) 202-8387 x 27247 x 21152

Email: aaron.walsh@va.gov, martin.pint@va.gov

ARCHITECT/

PROJECT MANAGER: GUIDON DESIGN INC.

Attn: Morris Thomas 1221 N Pennsylvania Street, Ste 200 Indianapolis, IN 46202 Phone: (317) 800-6388 x 176 Email: mthomas@guidon.com

ENGINEER: MES GROUP

Attn: Sary Chhoeung

550 North Reo Street Tampa, FL 33609

Phone: (813) 331-5099 Email: sary.chhoeung@mesgroupinc.com

CONSULTANT: LERCH BATES

Attn: Jim Hoppensteadt 216 S. Jefferson Street, Suite LL2 Chicago, IL 60661

Phone: (312) 256-1010 Email: jim.hoppensteadt@lerchbates.com

ISSUE DATE: January 20, 2025

TABLE OF CONTENTS 00 01 10-1

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 00 - SPECIAL SECTIONS

00 01 15 List of Drawing Sheets 05-20

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 11-21

01 32 16.15 Project Schedules (Small Projects – Design/Bid/Build 01-24

01 33 23 Shop Drawings, Product Data, and Samples 11-23

01 35 26 Safety Requirements for Major Projects 05-24

01 42 19 Reference Standards 11-20

01 45 00 Quality Control 02-21

01 45 29 Testing Laboratory Services 11-18

01 57 19 Temporary Environmental Controls 01-21

01 58 16 Temporary Interior Signage 07-15

01 74 19 Construction Waste Management 04-22

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition 08-17

02 82 13.19 Asbestos Floor Tile and Mastic Abatement 01-21

DIVISION 03 – CONCRETE

03 30 53 Cast-in-Place Concrete 01-21

DIVISION 06 – WOOD, PLASTICS AND COMPOSITES

06 10 00 Rough Carpentry 10-17

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 84 00 Firestopping 01-21

07 92 00 Joint Sealants 04-22

DIVISION 08 - OPENINGS

08 11 13 Hollow Metal Doors and Frames 01-21

08 71 00 Door Hardware 03-24

Elevator Replacement Edward Hines VAMC Hines, Illinois 578-25-003

01-20-25

TABLE OF CONTENTS 00 01 10-2

DIVISION 09 – FINISHES

09 06 00 Schedule for Finishes 01-21

09 22 16 Non-Structural Metal Framing 06-18

09 29 00 Gypsum Board 04-20

09 65 13 Resilient Base and Accessories 01-21

09 65 16 Resilient Sheet Flooring 06-22

09 65 19 Resilient Tile Flooring 05-18

09 66 16 Terrazzo Floor Tile 01-21

09 91 00 Painting 01-21

DIVISION 10 – SPECIALTIES

10 26 00 Wall and Door Protection 01-21

DIVISION 14– CONVEYING EQUIPEMENT

14 21 10 Traction Elevator – Modernization 04-24

DIVISION 21- FIRE SUPPRESSION

21 13 13 Wet-Pipe Sprinkler Systems 06-15

DIVISION 22 – PLUMBING

22 05 11 Common Work Results for Plumbing 01-23

22 13 00 Facility Sanitary and Vent Piping 09-20

DIVISION 23 – HEATING, VENTILATING, AND AIR CONDITIONING

(HVAC)

23 05 11 Common Work Results for HVAC 03-23

23 05 12 General Motor Requirements for HVAC and Steam Generation Equipment 03-23

23 05 93 Testing, Adjusting, and Balancing for HVAC 03-23

23 07 11 HVAC and Boiler Plant Insulation 02-20

23 09 23 Direct-Digital Control System for HVAC 03-23

23 21 13 Hydronic Piping 03-23

23 73 00 Indoor Central-Station Air-Handling Units 03-23

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations 11-22

26 05 19 Low-Voltage Electrical Power Conductors and Cables 11-22

26 05 26 Grounding and Bonding for Electrical Systems 11-22

26 05 33 Raceway and Boxes for Electrical Systems 11-22

26 24 16 Panelboards 11-22

26 27 26 Wiring Devices 11-22

26 29 11 Motor Controllers 11-22

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26 29 21 Enclosed Switches and Circuit Breakers 11-22

26 36 23 Automatic Transfer Switches 11-22

26 51 00 Interior Lighting 03-24

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

28 05 00 Common Work Results for Electronic Safety and Security 04-18

28 05 13 Conductors and Cables for Electronic Safety and Security 10-18

28 05 26 Grounding and Bonding for Electronic Safety and Security 09-11

28 05 28.33 Conduits and Backboxes for Electronic Safety and Security 09-11

28 08 00 Commissioning of Electronic Safety and Security Systems 11-16

28 13 00 Physical Access Control System 10-11

28 13 53 Security Access Detection 09-11

28 23 00 Video Surveillance 09-11

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Hines, Illinois 578-25-003

LIST OF DRAWINGS 00 01 15 - 1

SECTION 00 01 15

LIST OF DRAWINGS

The drawings listed below accompanying this specification form a part of the contract.

Drawing No. Title

GENERAL

GI000 COVER SHEET

GI101 LIFE SAFETY PLAN FIRST FLOOR - OVERALL

GC101 PHASING OVERALL PLAN AND MODERNIZATION SCOPE

GC102 PHASING AND INFECTION CONTROL ENLARGED PLANS

GC103.1 BASEMENT ARCHITECTURAL PLAN PHASES 1-4

GC103.2 GC103.3 BASEMENT ARCHITECTURAL PLAN PHASES 5-7

GC103.3 BASEMENT ARCHITECTURAL PLAN PHASE 8

GC104.1 1ST-15TH FLOOR ARCHITECTURAL PLAN PHASES 1-4

GC104.2 1ST-15TH FLOOR ARCHITECTURAL PLAN PHASES 5-7

GC104.3 1ST-15TH FLOOR ARCHITECTURAL PLAN PHASES 8

GC105 SECOND FLOOR PLAN PHASES

GC106 THIRD FLOOR PLAN PHASES

GC107 FOURTH FLOOR PLAN PHASES

GC108 FIFTH FLOOR PLAN PHASES

GC109 SIXTH FLOOR PLAN PHASES

GC110 SEVENTH FLOOR PLAN PHSSES

GC111 EIGHTH FLOOR PLAN PHASES

GC112 NINTH FLOOR PLAN PHASES

GC113 TENTH FLOOR PLAN PHASES

GC114 ELEVENTH FLOOR PLAN PHASES

GC116 THIRTEENTH FLOOR PLAN PHASES

GC117 FOURTEENTH FLOOR PLAN PHASES

ARCHITECTURAL

AD100 BASEMENT DEMOLITION PLAN

AD101 FIRST FLOOR DEMOLITION PLAN

AD102 SECOND LEVEL DEMOLITION PLAN

AD103 THIRD LEVEL DEMOLITION PLAN

AD104 FOURTH LEVEL DEMOLITION PLAN

AD105 FIFTH LEVEL DEMOLITION PLAN

Elevator Replacement Edward Hines VAMC Hines, Illinois 578-25-003

LIST OF DRAWINGS 00 01 15 - 2

AD106 SIXTH LEVEL DEMOLITION PLAN

AD107 SEVENTH LEVEL DEMOLITION PLAN

AD108 EIGHTH LEVEL DEOMLITION PLAN

AD109 NINTH LEVEL DEMOLITION PLAN

AD110 TENTH LEVEL DEMOLITION PLAN

AD111 ELEVENTH LEVEL DEMOLITION PLAN

AD113 THIRTEENTH LEVEL DEMOLITION PLAN

AD114 FOURTEENTH LEVEL DEMOLITION PLAN

AD116 MACHINE ROOM DEMOLITION PLANS

AE001 ARCHITECTURAL SYMBOLS AND ABBREVIATIONS

AE100 BASEMENT ARCHITECTURAL PLAN

AE101 FIRST FLOOR ARCHITECTURAL PLAN

AE102 SECOND FLOOR ARCHITECTURAL PLAN

AE103 THIRD FLOOR ARCHITECTURAL PLAN

AE104 FOURTH FLOOR ARCHITECTURAL PLAN

AE105 FIFTH FLOOR ARCHITECTURAL PLAN

AE106 SIXTH FLOOR ARCHITECTURAL PLAN

AE107 SEVENTH FLOOR ARCHITECTURAL PLAN

AE108 EIGHTH FLOOR ARCHITECTURAL PLAN

AE109 NINTH FLOOR ARCHITECTURAL PLAN

AE110 TENTH FLOOR ARCHITECTURAL PLAN

AE111 ELEVENTH FLOOR ARCHITECTURAL PLAN

AE113 THIRTEENTH FLOOR ARCHITECTURAL PLAN

AE114 FOURTEENTH FLOOR ARCHITECTURAL PLAN

AE116 MACHINE ROOM ARCHITECTURAL PLAN

AE401 ENLARGED PLANS

AI101 INTERIOR FINISH PLAN

AI201 INTERIOR CAB ELEVATION AND SCHEDULE

AI202 LOBBY ELEVATIONS AND SCHEDULE

AI203 ELEVATOR PANEL REFERENCES

MECHANICAL

M000 HVAC TITLE SHEET

MD116 MACHINE ROOM FLOOR PLAN – MECHANICAL DEMOLITION

MH116 MACHINE ROOM FLOOR PLAN – MECHANICAL

M501 MECHANICAL DETAILS AND CONTROLS

Elevator Replacement Edward Hines VAMC Hines, Illinois 578-25-003

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M601 MECHANICAL SCHEDULES

FIRE SUPPRESSION

F000 FIRE SUPPRESSION SYMBOLS AND ABBREVIATIONS

FP116 MACHINE ROOM FLOOR PLAN – FIRE PROTECTION

PLUMBING

P000 PLUMBING TITLE SHEET

PD100 BASEMENT FLOOR PLAN – PLUMBING – OVERALL

PD100.1 ENLARGED BASEMENT FLOOR PLAN – PLUMBING

PD116 MACHINE ROOM FLOOR PLAN – PLUMBING DEMOLITION

ELECTRICAL

E001 ELECTRICAL LEGEND, NOTES AND ABBREVIATIONS

ED100 BASEMENT DEMOLITION POWER PLAN – OVERALL

ED100.1 BASEMENT DEMOLITION ELECTRICAL PLAN

ED101.1 FIRST-FOURTEENTH FLOOR DEMOLITION ELECTRICAL PLAN

ED115 FIFTEENTH LEVEL DEMOLITION ELECTRICAL PLAN

ED116 MACHINE ROOM DEMOLITION ELECTRICAL PLAN

ELD116 MACHINE ROOM DEMOLITION LIGHTING PLAN

E100 BASEMENT POWER PLAN – OVERALL

E100.1 BASEMENT POWER PLAN

E101.1 FIRST – FOURTEENTH FLOOR ELECTRICAL PLAN (TYP)

E115 FIFTEENTH FLOOR ELECTRICAL PLAN

E116 MACHINE ROOM ELECTRICAL PLAN

ELE116 MACHINE ROOM LIGHTING PLAN

E-500 ELECTRICAL DETAILS

E-600 DEMOLITION PARTIAL ELECTRICAL ONE-LINE DIAGRAM

E-601 DEMOLITION ELECTRCIAL ONE-LINE DIAGRAM

E-602 RENOVATION PARTIAL ELECTRICAL ONE-LINE DIAGRAM

E-603 RENOVATION PARTIAL ELECTRICAL ONE-LINE DIAGRAM

E-700 ELECTRICAL SCHEDULES

- - - E N D - - -

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LIST OF DRAWINGS 00 01 15 - 4

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GENERAL REQUIREMENTS 01 00 00 - 1

SECTION 01 00 00

GENERAL REQUIREMENTS

GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for replacement/updating of 8 existing elevators with all necessary components within Building 200 as required by drawings and specifications.

B. Visits to the site by Bidders may be made only by appointment with the COR.

C. Offices of Guidon Design, Inc., as Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative.

D. Before placement and installation of work subject to tests by testing laboratory retained by

Department of Veterans Affairs, the Contractor shall notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three workdays unless otherwise designated by the COR.

E. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.3 STATEMENT OF BID ITEM(S)

A. BASE BID: ALL WORK ASSOCIATED WITH THE MODERNIZATION OF ELEVATOR

EQUIPMENT FOR PASSENGER ELEVATORS, INFRASTRUCTURE TO SUPPORT THE

MODERNIZATION, PENTHOUSE REPAIRS & UPGRADES NOT INCLUDED IN ALTERNATE

BIDS. PROVIDE BREAKOUT COSTS FOR SCOPE RELATED TO EACH INDIVIDUAL

ELEVATOR’S MODERNIZATION & FOR PENTHOUSE REPAIRS & UPGRADES INCLUDING

CONTINGENCIES, GENERAL CONDITIONS, PROJECT MANAGEMENT, AS WELL AS

CONTRACTOR OVERHEAD AND PROFIT FOR VA COST ACCOUNTING PURPOSES.

B. ALTERNATE ADD NO.1: ADD ALL WORK ASSOCIATED THE DEMOLITION AND

RENOVATION OF FINISHES IN FIRST FLOOR ELEVATOR LOBBY & CONSTRUCTION OF

SEPARATION BETWEEN PASSENGER & SERVICE ELEVATOR LOBBIES.

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GENERAL REQUIREMENTS 01 00 00 - 2

C. ALTERNATE ADD NO.2: ADD ELEVATOR CAB FINISHES FOR PASSENGER ELEVATORS (P-

1, P-2, P-3, P-4 & P-5) AND SERVICE ELEVATORS (S-6, S-7 & S-8)

D. ALTERNATE ADD NO.3: REPLACE SIX (6) AIR HANDLING UNITS (AHU'S) IN ELEVATOR

MACHINE ROOM.

E. ALTERNATE ADD NO.4: REPLACE HOISTWAY EQUIPMENT (BUFFERS & PIT EQUIPMENT).

REFER TO SPECIFICATION SECTION 14 21 10 – TRACTION ELEVATOR MODERNIZATION

FOR ADDITIONAL INFORMATION.

A. ALTERNATE ADD NO.5: REPLACE CAR SLING, PLATFORM & SAFETY PLANK. REFER TO

SPECIFICATION SECTION 14 21 10 – TRACTION ELEVATOR MODERNIZATION FOR

ADDITIONAL INFORMATION.

B. ALTERNATE ADD NO.6: REPLACE FINISHES IN ELEVATOR LOBBIES IN BASEMENT & ON

FLOORS 2-14 AS INDICATED ON DRAWINGS. PROVIDE BREAKOUT COSTS FOR SCOPE

RELATED TO EACH INDIVIDUAL FLOOR INCLUDING CONTINGENCIES, GENERAL

CONDITIONS, PROJECT MANAGEMENT, AS WELL AS CONTRACTOR OVERHEAD AND

PROFIT FOR VA COST ACCOUNTING PURPOSES.

C. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.4 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge.

They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. All field staff will be required to apply for badging specific to this facility. This process may take up to 4 weeks to complete. Contractor shall coordinate with COR prior to construction activities commencing.

3. Before starting work the General Contractor shall give one week’s notice to the Contracting

Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

4. No photography of VA premises is allowed without written permission of the Contracting

Officer. Patients and staff are not to be photographed at any time.

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GENERAL REQUIREMENTS 01 00 00 - 3

5. VA reserves the right to close down or shut down the project site and order General

Contractor’s employees off the premises in the event of a national emergency. The General

Contractor may return to the site only with the written approval of the Contracting Officer.

C. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the Contracting officers representative (COR) for the purpose of security inspections of every area of project including toolboxes and parked machines and take any emergency action.

D. Document Control:

1. Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law

Enforcement Sensitive” or “Sensitive Unclassified”. Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document Management Software (EDMS).

Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system.

“Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

E. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

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GENERAL REQUIREMENTS 01 00 00 - 4

2. A limited number of 5 permits shall be issued for General Contractor and its employees for parking in designated areas only. Contractor to coordinate with VA Medical Center Facility

Manager.

1.5 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the

Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the

Contractor at its expense upon completion of the work. With the written consent of the

Contracting Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Workers are subject to rules of Medical Center applicable to their conduct.

E. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times.

F. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of Veterans Affairs in quantities sufficient for not more than two workdays. Provide unobstructed access to Medical Center areas required to remain in operation.

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GENERAL REQUIREMENTS 01 00 00 - 5

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

G. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR. All such actions shall be coordinated with the COR or Utility Company involved:

1. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the

Contractor.

H. Phasing:

1. The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to: phasing, out-of-service dates, inspection dates, etc.

2. To ensure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such phasing dates to ensure accomplishment of this work in successive phases mutually agreeable to the COR and Contractor, as follows:

Phase I: Contractor to complete all work including to, but not limited to infection control barriers, elevator components, electrical, fire protection, fire suppression, etc. to Elevators 03, 05, 09, 11, and Cart Lift 07 and installation of new Fire Protection Call Center panel.

Phase II: Contractor to complete all work including to, but not limited to infection control barriers, elevator components, electrical, fire protection, fire suppression, etc. to Elevators 04, 06, 10, 12, and Cart Lift 08.

Phase III: Contractor to complete all work including to, but not limited to infection control barriers, elevator components, electrical, fire protection, fire suppression, etc. to Elevators 02, 08, 13, 14, and 16.

Phase IV: Contractor to complete all work including to, but not limited to infection control barriers, elevator components, electrical, fire protection, fire suppression, etc. to Elevators 01, 15, and Freight Elevator 07.

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GENERAL REQUIREMENTS 01 00 00 - 6

I. Building No. 200 will be occupied during performance of work, Contractor shall schedule all work as to interfere the least as possible with day-to-day operations of the Medical Center.

J. When a building and/or construction site is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain a minimum temperature of 4 degrees C (40 degrees F) at all times, except as otherwise specified.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment.

In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company (Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from Contractor's employee or watchman.

K. Utilities Services: Maintain existing utility services for Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems

(including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of the COR.

Electrical work shall be accomplished with all affected circuits or equipment de-energized.

When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director’s prior knowledge and written approval. Refer to specification Section 26 05 11, REQUIREMENTS FOR ELECTRICAL INSTALLATIONS for additional requirements.

2. Contractor shall submit a request to interrupt any such services to the COR, in writing, 7 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center.

Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, service will be interrupted on approval of the

COR. Such approval will be confirmed in writing as soon as practical.

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GENERAL REQUIREMENTS 01 00 00 - 7

6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the

Contractor.

L. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, shall be removed back to their source. Those which are indicated to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces.

M. To minimize interference of construction activities with flow of Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

2. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the COR.

N. Coordinate the work for this contract with other construction operations as directed by the COR.

This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF

ROADWAYS.

1.6 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR and a representative of VA Supply Service, of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by all three, to the

Contracting Officer. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of building.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and

COR.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of the COR and/or Supply Representative, to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with

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GENERAL REQUIREMENTS 01 00 00 - 8

new items in accordance with specifications which will be furnished by Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING SITE CONDITIONS" (FAR 52.236-

2) and "CHANGES" (FAR 52.243-4).

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and will form basis for determining extent of repair work required of Contractor to restore damage caused by Contractor's workers in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

4. Contractor shall maintain negative ventilation within work space to reduce the amount of dust/debris throughout project limits.

1.7 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government are noted on drawings or in specifications as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by the

COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such

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items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

1.8 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work.

Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR.

Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged. Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.)

disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4) and "DIFFERING SITE CONDITIONS" (FAR 52.236-2).

1.9 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version

(scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.10 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty management plan which contains information relevant to FAR 52.246-21 Warranty of Construction in at least 30 days before the planned pre-

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warranty conference, submit one set of the warranty management plan. Include within the warranty management plan all required actions and documents to assure that the Government receives all warranties to which it is entitled. The plan must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesman, or of engineering background, not necessarily familiar with this contract. The term

“status” as indicated below must include due date and whether item has been submitted or was approved. Warranty information made available during the construction phase must be submitted to the Contracting Officer for approval prior to each monthly invoice for payment. Assemble approved information in a binder and turn over to the Government upon acceptance of the work.

The construction warranty period will begin on the date of the project acceptance and continue for the product warranty period. A joint 4 month and 9 month warranty inspection will be conducted, measured from time of acceptance, by the Contactor and the Contracting Officer. Include in the warranty management plan, but not limited to, the following:

1. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the company of the Contractor, subcontractors, manufacturers or suppliers involved.

2. Furnish with each warranty the name, address and telephone number of each of the guarantor’s representatives nearest project location.

3. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include roofs, HVAC balancing, pumps, motors, transformers and for all commissioned systems such as fire protection and alarm systems, sprinkler systems and lightning protection systems, etc.

4. A list for each warranted equipment item, feature of construction or system indicating:

a. Name of item.

b. Model and serial numbers.

c. Location where installed.

d. Name and phone numbers of manufacturers and suppliers.

e. Name and phone numbers of manufacturers or suppliers.

f. Names, addresses and phone numbers of sources of spare parts.

g. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

h. Starting point and duration of warranty period.

i. Summary of maintenance procedures required to continue the warranty in force.

j. Cross-reference to specific pertinent Operation and Maintenance manuals.

k. Organizations, names and phone numbers of persons to call for warranty service.

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l. Typical response time and repair time expected for various warranted equipment.

5. The plans for attendance at the 4 and 9-month post construction warranty inspections conducted by the government.

6. Procedure and status of tagging of all equipment covered by extended warranties.

7. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.

B. Performance & Payment Bonds: The Performance & Payment Bonds must remain effective throughout the construction period.

1. In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the Contracting Officer will have the work performed by others, and after completion of the work, will charge the remaining construction warranty funds of expenses incurred by the Government while performing the work, including, but not limited to administrative expenses.

2. In the event sufficient funds are not available to cover the construction warranty work performed by the Government at the contractor’s expenses, the Contracting Officer will have the right to recoup expenses from the bonding company.

3. Following oral or written notification of required construction warranty repair work, the

Contractor shall respond in a timely manner. Written verification will follow oral instructions.

Failure to respond will be cause for the Contracting Officer to proceed against the Contractor.

C. Pre-Warranty Conference: Prior to contract completion, and at a time designated by the

Contracting Officer, the Contractor shall meet with the Contracting Officer to develop a mutual understanding with respect to the requirements of this section. Communication procedures for

Contractor notification of construction warranty defects, priorities with respect to the type of defect, reasonable time required for Contractor response, and other details deemed necessary by the Contracting Officer for the execution of the construction warranty will be established/ reviewed at this meeting. In connection with these requirements and at the time of the Contractor’s quality control completion inspection, furnish the name, telephone number and address of a licensed and bonded company which is authorized to initiate and pursue construction warranty work action on behalf of the Contractor. This point of contract will be located within the local service area of the warranted construction, be continuously available and be responsive to Government inquiry on warranty work action and status. This requirement does not relieve the Contractor of any of its responsibilities in conjunction with other portions of this provision.

D. Contractor’s Response to Construction Warranty Service Requirements:

E. Following oral or written notification by the Contracting Officer, the Contractor shall respond to construction warranty service requirements in accordance with the “Construction Warranty

Service Priority List” and the three categories of priorities listed below. Submit a report on any

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warranty item that has been repaired during the warranty period. Include within the report the cause of the problem, date reported, corrective action taken, and when the repair was completed.

If the Contractor does not perform the construction warranty within the timeframe specified, the

Government will perform the work and back charge the construction warranty payment item established.

1. First Priority Code 1. Perform onsite inspection to evaluate situation, and determine course of action within 4 hours, initiate work within 6 hours and work continuously to completion or relief.

2. Second Priority Code 2. Perform onsite inspection to evaluate situation, and determine course of action within 8 hours, initiate work within 24 hours and work continuously to completion or relief.

3. Third Priority Code 3. All other work to be initiated within 3 work days and work continuously to completion or relief.

4. The “Construction Warranty Service Priority List” is as follows:

a) Code 1-Life Safety Systems

Fire suppression systems.

Fire alarm system(s).

b) Code 1-Electrical

Power failure (entire area or any building operational after 1600 hours).

Security lights.

Smoke detectors.

c) Code 2-Electrical

Power failure (no power to a room or part of building). Receptacle and lights not operational (in a room or part of building).

d) Code 3-Interior

Floors damaged.

Paint chipping or peeling.

Casework damaged.

e) Code 3

All work not listed above.

F. Warranty Tags: At the time of installation, tag each warranted item with a durable, oil and water-resistant tag approved by the Contracting Officer. Attach each tag with a copper wire and spray with a silicone waterproof coating. Also submit two record copies of the warranty tags showing the layout and design. The date of acceptance and the QC signature must remain blank until the project is accepted for beneficial occupancy. Show the following information on the tag.

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Warranty Tags

Type of product/material

Model number

Serial number

Contract number

Warranty period from/to

Inspector’s signature

Construction Contractor

Address

Telephone number

Warranty Contact

Address

Telephone number

Warranty response time priority code

1.11 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on Medical Center property and, when authorized by the COR, such temporary roads which are necessary in the performance of contract work. Temporary roads shall be constructed and restoration performed by the Contractor at Contractor's expense. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

1.12 TEMPORARY USE OF EXISTING ELEVATORS

A. Use of existing elevators for handling building of materials and Contractor's personnel will be permitted subject to following provisions:

1. Contractor makes all arrangements with the COR for use of elevators. The COR will ascertain that elevators are in proper condition. Personnel for operating elevators will not be provided by the Department of Veterans Affairs.

2. Contractor covers and provides maximum protection of following elevator components:

a) Entrance jambs, heads soffits and threshold plates.

b) Entrance columns, canopy, return panels and inside surfaces of car enclosure walls.

c) Finish flooring.

1.13 TEMPORARY USE OF NEW ELEVATORS

A. The Contractor and his personnel shall be permitted use of new elevator(s) subject to the following provisions:

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1. Contractor shall make arrangements with the COR for use of elevator(s). Contractor may obtain elevator(s) for exclusive use.

2. Prior to the use of elevator(s), the Contractor shall have the elevator(s) inspected and accepted by an ASME accredited, certified elevator safety inspector. The acceptance report shall be submitted to the COR.

3. Submit to the COR the schedule and procedures for maintaining equipment. Indicate the day or days of the week and total hours required for maintenance. A report shall be submitted to the COR monthly indicating the type of maintenance conducted, hours used, and any repairs made to the elevator(s).

4. The Contractor shall be responsible for enforcing the maintenance procedures as per VA and manufacturers recommendations and requirements.

5. During temporary use of elevator(s) all repairs, equipment replacement and cost of maintenance shall be the responsibility of the Contractor.

6. Personnel for operating elevator(s) shall not be provided by the Department of Veterans

Affairs.

7. Contractor shall cover and provide maximum protection of the entire elevator(s) installation.

8. The Contractor shall arrange for the elevator company to perform operation of the elevator(s) so that an ASME accredited, certified elevator safety inspector can evaluate the equipment.

The Contractor shall be responsible for any costs of the elevator company.

9. All elevator(s) parts worn or damaged during temporary use shall be removed and replaced with new parts at the contractor’s expense. This shall be determined by an ASME accredited certified elevator safety inspector after temporary use and before acceptance by the

Government. Submit report to the COR for approval.

10. Elevator shall be tested as required by the testing section of the elevator(s) specifications before acceptance by the Department of Veterans Affairs. The Contractor shall be responsible for all cost associated with testing and inspection.

1.14 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the

Contractor from existing outlets and supplies, as specified in the contract. The amount to be paid by the Contractor for chargeable electrical services shall be the prevailing rates charged to the

Government. The Contractor shall carefully conserve any utilities furnished without charge.

B. The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines, and all meters required to measure the amount of electricity used for the purpose of determining charges. Before final acceptance of the work by the

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Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated paraphernalia and repair restore the infrastructure as required.

C. Heat: Furnish temporary heat necessary to prevent injury to work and materials through dampness and cold. Use of open salamanders or any temporary heating devices which may be fire hazards or may smoke and damage finished work, will not be permitted. Maintain minimum temperatures as specified for various materials:

1. Obtain heat by connecting to Medical Center heating distribution system.

D. Electricity (for Construction and Testing): Furnish all temporary electric services.

1. Obtain electricity by connecting to the Medical Center electrical distribution system. The

Contractor shall meter and pay for electricity required for electric cranes and hoisting devices, electrical welding devices and any electrical heating devices providing temporary heat.

Electricity for all other uses is available at no cost to the Contractor.

E. Water (for Construction and Testing): Furnish temporary water service.

1. Obtain water by connecting to the Medical Center water distribution system. Provide reduced pressure backflow preventer at each connection as per code. Water is available at no cost to the Contractor.

2. Maintain connections, pipe, fittings and fixtures and conserve water-use so none is wasted.

Failure to stop leakage or other wastes will be cause for revocation (at COR discretion) of use of water from Medical Center's system.

F. Fuel: Natural and LP gas and burner fuel oil required for boiler cleaning, normal initial boiler-burner setup and adjusting, and for performing the specified boiler tests will be furnished by the

Government. Fuel required for prolonged boiler-burner setup, adjustments, or modifications due to improper design or operation of boiler, burner, or control devices shall be furnished and paid by the Contractor at Contractor's expense.

1.15 NEW TELEPHONE EQUIPMENT

A. The contractor shall coordinate with the work of installation of telephone equipment by others.

This work shall be completed before the building is turned over to VA.

1.16 INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operating manuals (hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified.

B. Manuals: Maintenance and operating manuals and one compact disc (four hard copies and one electronic copy each) for each separate piece of equipment shall be delivered to the COR coincidental with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and

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dismantling and reassembling of the complete units and sub-assembly components. Manuals shall include an index covering all component parts clearly cross-referenced to diagrams and illustrations. Illustrations shall include "exploded" views showing and identifying each separate item. Emphasis shall be placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory and control shall be clearly and thoroughly explained.

All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth. Manuals must reference the exact model, style and size of the piece of equipment and system being furnished. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted.

C. Instructions: Contractor shall provide qualified, factory-trained manufacturers' representatives to give detailed training to assigned Department of Veterans Affairs personnel in the operation and complete maintenance for each piece of equipment. All such training will be at the job site. These requirements are more specifically detailed in the various technical sections. Instructions for different items of equipment that are component parts of a complete system, shall be given in an integrated, progressive manner. All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed. This is to assure proper instruction in the operation of inter-related systems.