P02 - RFI SOW ROCHE 6800.pdf

STATEMENT OF WORK AND CRITERIA

I. TITLE:

• Service Contract to disassemble the ROCHE 6800 Instrument for removal from Microbiology Department.

II. BACKGROUND INFORMATION:

• The Roche 6800 instrument, originally acquired in 2023 to support high-throughput COVID- 19 testing during the pandemic, is no longer in use. Due to the complexity and precision required, disassembly of the instrument must be performed exclusively by Roche Diagnostics to ensure proper handling and compliance with manufacturer protocols."

• The Roche 6800 will be replaced by the Roche 5800, which was acquired through a grant awarded to VISN 22 Pathology & Laboratory Services. This new instrument was specifically funded to support initiatives focused on women veterans’ health, aligning with broader goals to enhance diagnostic capabilities and targeted care within this population.

• Roche 6800 has been removed but requires crating and packaging in preparation for shipment.

III. OBJECTIVES:

The purpose of this contract is to provide wood crates and packaging for the components of the Roche 6800 instrument.

PERIOD OF PERFORMANCE:

• Estimated time needed for packing to begin 12/10/2025 and to be completed at the earliest but no later than 01/31/2026.

IV. PLACE OF PERFORMANCE:

• Microbiology Department, 4f-01 VA Loma Linda 11201 Benton St Loma Linda, CA 92357

V. SPECIFIC REQUIREMENTS:

Show crates made of 3/4” plywood

Crates to have ramps to ease loading

Must be IPPC stamped international shipping

Crates may be made offsite and shipped to Place of Performance but must be made to meet the specifications so as to be able to fit the Roche cobas 6800/8800 in them per the Specification worksheet below.

cobas® 6800/8800 Installation Specification SOP-RPS-6800-8800 PreSite Version 03

Site Information

Account name Contact person

Country Phone

City Fax

Street E-Mail

Affiliate Information

Responsible Employee Date of planning

Phone Date of confirmation

E-Mail Signature

Planned Instrument and inspection result cobas

8800 cobas

6800 movable cobas

Is the site within all specifications?

If the site is not within all specifications please comment the issues:

Delivery information

Delivery date

Installation date

Routine start date

Installation time required

Installation from

6800/8800 Installation Specification

Module dimension Length Width Height Weight Quantity Floor cobas® 8800 packed [in] [in] [in] [lb] space OK

Transfer Module 57 38 85 1122 1

Processing Module 57 38 85 1279 2

Analytic Module 57 33 65 465/375 2

Analytic unit 287 24 30 154 3

Analytic unit + Startup Kit 28 24 50 154/55 1

Accessories 106 54 36 1005 1

Housing 1 61 56 72 1060 1

Housing 2 57 57 39 437 1

Sample Supply Module 56 34 56 441 1

Instrument Gateway 48 32 28 183 1

Startup Kit On top of the Analytic unit 1

Total 8318 15

Floor space required/ ft² 345 cobas® 6800 packed [in] [in] [in] [lb] space OK

Transfer Module 57 38 85 1122 1

Processing Module 57 38 85 1279 1

Analytic Module 57 33 65 465 1

Analytic unit + Startup Kit 28 24 50 154/55 1

Accessories 75 34 39 428 1

Housing 1 61 56 45 600 1

Housing 2 57 41 39 293 1

Platform 70 56 36 772 1

Sample Supply Module 56 34 56 441 1

Instrument Gateway 48 32 28 183 1

Startup Kit On top of the Analytic unit 1

Total 5792 11

Floor space required/ ft² 248 cobas® 6800 m packed [in] [in] [in] [lb] space OK

Transfer Module 57 38 85 1122 1

Processing Module 57 38 85 1279 1

Analytic Module 57 33 65 465 1

Analytic unit + Startup Kit 28 24 50 154/55 1

Accessories 75 34 39 428 1

Housing 1 61 56 45 586 1

Housing 2 57 41 39 293 1

Platform movable 71 56 44 1197 1

Sample Supply Module 56 34 56 441 1

Instrument Gateway 48 32 28 183 1

Startup Kit On top of the Analytic unit 1

Total 6204 11

Floor space required/ ft² 248

Transport way Depth [in]

Width [in]

Height [in]

Weight [lb/ft²]

OK

Yes/No

Door 32 77

Elevator 52 32 77

Floor Load 62

Crate and component dimension Longest

Tallest [in]

OK

Yes/No

Biggest size crate 106 85

Biggest size component 91 76

Module dimension unpacked Length

Width [in]

Height [in]

Access

OK

Transfer Module 49 31 76

Processing Module 49 31 76

Analytic Module 49 24 57

Analytic Unit 28 20 30

Heat Output and Ventilation Thermal Load [kJ/h] OK Yes/No cobas

6800 + Sample Supply Module 5,801 cobas

6800 + Sample Supply Module + IG 7,507 cobas

6800 + Sample Supply Module + IG + cobas p 680

8,531 cobas

8800 + Sample Supply Module 11,943 cobas

8800 + Sample Supply Module + IG 13,649 cobas

8800 + Sample Supply Module + IG + cobas p 680

14,672

Operating Conditions cobas® 6800/8800 stand alone Ok

Ambient room temperature 59°F to 89°F (15°C to 32°C)

Relative humidity (operation) 30% to 80%

(25% to 80%); 65°F to 89°F

(20% to 80%); 71°F to 89°F (no condensation)

Altitude Up to 6,562 feet (2,000 meters) 106kPa to 80kPa

Atmospheric Conditions Pollution Degree 2

Operating Conditions cobas® 6800/8800 with IG Ok

Ambient room temperature 59°F to 89°F (15°C to 32°C)

Relative humidity (operation) 30% to 80%

(25% to 80%); 65°F to 89°F

(20% to 80%); 71°F to 89°F (no condensation)

Altitude Up to 6,562 feet (2,000 meters)

106kPa to 80kPa

Atmospheric Conditions Pollution Degree 2 cobas® 6800 footprint Installed Effective footprint OK Yes/No

Length 115 in (292 cm) 178 in (452 cm)

Width 51 in (129 cm) 122 in (309 cm)

Height ** 85 in (216 cm)

Weight (excluding IG)* 3124 lbs. (1517 kg)

Weight (including IG)* 3457 lbs. (1568 kg)

Floor Load 85 lbs./ft² (416 kg/m²) 23 lbs./ft² (112 kg/m²)****

Minimum Room Height 91 in (230 cm)

Information floor load per foot

Foot 1 179 lbs. (81 kg)

Foot 2 466 lbs. (211 kg)

Foot 3 605 lbs. (274 kg)

Foot 4 474 lbs. (215 kg)

Foot 5 175 lbs. (71 kg)

M 1:50

* The ‘weight’ includes consumables and reagents. (consumables for the cobas

6800 = approximately 55 lbs., and for the cobas

8800 = approximately 121 lbs.).

** Height including indicator lamp.

**** The floor load calculation is including the free area (yellow area) around the instrument.

Refer to the cobas

6800/8800 Installation Manual on GRIPS for further details.

cobas 6800

1 2 3 4 5

1 2

4 5

32 in 115 in 32 in

178 in in cobas® 6800 movable footprint

Installed Effective footprint OK Yes/No

Length 115 in (292 cm) 178 in (452 cm)

Width 51 in (129 cm) 122 in (309 cm)

Height **/*** 88 in (221 cm)

Weight (excluding IG)* 3693 lbs. (1675 kg)

Weight (including IG)* 3805 lbs. (1726 kg)

Floor Load 94 lbs./ft² (458 kg/m²) 28 lbs./ft² (137 kg/m²)****

Minimum Room Height 93 in (236 cm)

Information floor load per foot

Instrument in rear position (floor load on both feet)

Instrument in front position (floor load on front foot)

Foot 1 199 lbs. (90 kg) 329 lbs. (149 kg)

Foot 2 501 lbs. (227 kg) 770 lbs. (349 kg)

Foot 3 638 lbs. (289 kg) 1059 lbs. (480 kg)

Foot 4 512 lbs. (232 kg) 849 lbs. (385 kg)

Foot 5 177 lbs. (80 kg) 294 lbs. (133 kg)

6800 = approximately 55 lbs. and for the cobas

*** On a movable platform 3 in is added for the platform height.

6800/8800 Installation Manual on GRIPS for further details.

cobas 6800 movable (system footprint)

1 2 3 4 5

1 2

4 5

32 in 115 in

178 in

32 in cobas® 8800 footprint Installed Effective footprint OK

Length 169 in (429 cm) 232 in (589 cm)

Width 51 in (129 cm) 122 in (309 cm)

Height ** 85 in (216 cm)

Weight (excluding IG)* 5300 lbs. (2404 kg)

Weight (including IG)* 5412 lbs. (2455 kg)

Floor Load 91 lbs./ft² (444 kg/m²) 28 lbs./ft² (135 kg/m²)****

Minimum Room Height 91 in (230 cm)

Information floor load per foot

Foot 1 177 lbs. (80 kg)

Foot 2 463 lbs. (210 kg)

Foot 3 596 lbs. (270 kg)

Foot 4 629 lbs. (285 kg)

Foot 5 499 lbs. (226 kg)

Foot 6 375 lbs. (170 kg)

Foot 7 188 lbs. (85 kgs)

6800 = approximately 55 lbs. and for the cobas

6800/8800 Installation Manual on GRIPS for further details.

cobas 8800

1 2 3 4 5 6 7

1 2 3

5 6 7

32 in 169 in 32 in

232 in

Network Connections

Per system: • 1 GB/sec network connection

• 10/100 Mbps – requires static 100 Mbps/full duplex

Lan and Data connection Comment/ Information OK Yes/No

FortiGate fixed IP address

Network mask

Default gateway

DNS

LIS IP address and port#

Printer IP address (fixed)

Required if using customer network printer

Printer Model (customer printer)

Power Supply Requirement

The power requirements for the cobas 6800 and cobas 8800 are listed in the “UPS and PCDU Site

Requirements” documents located in Grips.

Grips > cobas 6800 > US Installation Docs

Backup Settings sFTP IP address (fixed)

Or

File Share/SMB IP address (fixed)

Highly not recommended.

sFTP Fingerprint sFTP Fingerprint Encryption (e.g. 1024-bit)

Username

Password

** Do not schedule Backup/Archive/Purge for the same time

Archive Settings/Purge Settings sFTP IP address (fixed)

Or

File Share (SMB) fixed IP address Highly not recommended sFTP Fingerprint sFTP Fingerprint Encryption (e.g. 1024-bit)

Customer Proxy Server (Axeda):

Proxy server IP address (fixed)

Proxy server port

Host System

Company Name

Contact Person

Phone

E-Mail

Fax

Version

Instrument Name:

Instrument name:

• Max characters is 15

• Limit of 10 characters is recommended

Supervisor Password:

Username: Supervisor

Customer must provide a password for the Supervisor user

PW:

ASAPs and Language and Maintenance Packs:

ASAPs desired (site specific) □ HCV

□ HBV

Language Packages All language packages should be installed

Maintenance Package must be installed on all systems.

LIS Configuration:

LIS Connection

(Do Not turn on LIS until it is connected)

□ On

□ Off

Batch download

□ Yes

□ No

Host Query □ Enabled

□ Disabled

Rack Based Test Ordering:

Rack ID Based Ordering ☐Enable

☐Disable

If Rack Based Test Ordering will be used select Rack types to be used:

*Choose desired rack type

□ RD5 Racks - For spring loaded tubes

□ MPA Racks - No spring

Address and Paper size for Reports:

Site Address:

Paper size □ Letter

□ A4 Barcodes:

Recommended barcodes: Code 128, Code 39, Codabar

Not recommended barcodes: Code 93, EAN-8/13, Interleaved 2 of 5

Interleaved 2 of 5 with checksum is mandatory for rack based ordering. This is the barcode type on the RD5 racks.

P680 can not read: Code 93, EAN-8/13, or Codabar with checksum. Code 128 must be active for cobas p680.

□ Codabar ☐ Checksum

□ Code 128 ☐ Checksum

□ Code39 ☐ Checksum

□ Interleaved 2 of 5 ☐ Checksum

□ Code 93 ☐ Checksum

□ EAN-8 ☐ Checksum

□ EAN-13 ☐ Checksum

Remote UI:

System Requirements Microsoft Windows Vista, 7 or 8

Browser functionality Internet Explorer 8 or higher

IG Reboot Interval:

• Default is every Monday at 3:00 am

• The weekly interval shall not be changed Day:

Time:

User Access Information:

User Groups (choose one):

Recommend Operator for default

□ Operator

□ Supervisor

□ Technical Validator

Username

Full Name

Password

Language

Password Expiry Period (in days)

Automatic system lock time (in minutes)

Number of failed log on attempts

Minimum number of characters in password:

(Between 4-8 or leave field empty)

Number of required uppercase letters in password (Between 0-8 or leave field empty)

Number of required lowercase letters in password (Between 0-8 or leave filed empty)

Number of required digits in password

Number of required non-alphanumeric characters in password

Add any additional users the customer may want