P02 - Notice of Sources Sought 36C26025Q0388.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

ATTN: V4CONT

1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661

POINT OF CONTACT*

Contract Specialist Peter Park Peter.Park2@va.gov

PLACE OF PERFORMANCE

500 W Fort St

Boise ID

ADDITIONAL INFORMATION

DESCRIPTION

Notice of Sources Sought

The purpose of this Sources Sought Announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), Small Business Manufacturers, other Small Businesses interested and capable of providing items requested, as well as any large businesses. The results from this source sought notice will be used to determine set-aside.

The intended contract is a firm-fixed price supply purchase.

The SBA Non-Manufacturer Rule class waiver under NAICS Code 334310 for audio and video equipment manufacturing is anticipated to be used for this potential acquisition.

The Department of Veterans Affairs, NCO20, Boise VA Medical Center is looking for BRAND NAME or EQUAL supplies and installation services of the following requirement:

Audio/video system supplies & installation services in 9 different rooms total:

1. Research Conference Room

2. Learning Resource Center (LRC) Conference Room

3. Education Conference Rooms #1

4. Education Conference Rooms #2

5. Education Conference Rooms #5

6. Education Conference Rooms #6

7. Education Conference Rooms #7

8. Education Conference Rooms #8

9. Education Conference Rooms #9

Statement of Work & Need Equipment and Supplies Install new Audio/Videos system in total 9 conference rooms: Research Conference Room, Learning Resource Center (LRC) conference room and Education conference rooms #1, #2, #5, #6, #7, #8, and #9. Installation includes all supplies required for cabling, mounting, and electrical. Installation also includes project initiation, project planning, project execution, project monitoring and control, project closeout, deinstallation of the old audio/video conference system, and project management. System will be setup as turnkey solution.

· All Wifi used for data transmission needs to be either a minimum FIPS 140-2 compliant or needs to be substituted with an equivalent wired system.

· All conference room video/audio systems need to meet the below requirements

1. Standardized setups and controls between conference rooms.

1. Touchscreen controls video/audio input connected to PC and optional connection for laptop

1. Two way video and audio between the persons in the conference room and the persons in online meeting.

1. Camera that senses motion in order to maintain visual of presenter

1. Option to duplicate or extend displays with automatic adjustment of screen extension when TVs or projector turned off. The VA provided computer that is sending the video out put to the TVs and projector will also be connected to two VA provided computer monitors, with the second monitor displaying notes – not visible by audience.

1. Audio visual controls by user only through touchscreen. Cabling and other controls should be secured as much as possible with key access only.

· Research Conference Room: This room has a divider in the middle splitting the room into two conference rooms each with a TV and tables. The setup must be able to present on both TVs or projectors simultaneously or individually.

15. Can present on both TVs or projector simultaneously or ability to present on each TV or projector individually.

secure equipment

18. De-Installation of existing Audio / Video System to include:

a. One (1) EXISTING AV SYSTEM (REMOVE)

b. One (1) EXISTING Screen (REMOVE)

c. One (1) EXISTING Projector w/ ceiling mount (REMOVE)

d. Two (2) EXISTING Displays wall mounted (REMOVE)

· LRC: For the adjacent rooms single presentation will be possible in individual rooms or in both rooms combined. If those requirements are met, the number of encoders/decoders may vary.

Count

8. 4K/60 Collaboration and Presentation System 1

9. 24x1G POE and 4xSFP managed switch 1

10. 30X auto tracking PTZ Camera mounted to rear wall for presenter 1

11. 12X Professional PTZ Camera for audience 1

12. Wireless Calaboration ClickShare Base with HD video and multiplatform support 1

13. AV Bridge Mini 1

14. Ceiling speakers 20 watts or greater 8

15. Ceiling microphones (not required if using 2 way ceiling speakers) 2

24. Lecturn with equipment rack and any additional cabinets needed to secure equipment 1

25. De-Installation of existing Audio / Video System to include:

a) One (1) EXISTING AV SYSTEM (REMOVE)

b) One (1) EXISTING Screen (REMOVE)

c) One (1) EXISTING Projector w/ ceiling mount (REMOVE)

d) Two (2) EXISTING Displays wall mounted (REMOVE)

Education Rooms 1,2 and 5,6 (Room 5 & 6 are also called Education Computer Room & Command Center): For the adjacent rooms 1 and 2, 5 and 6, single presentation will be possible in individual rooms or in both rooms combined. If those requirements are met, the number of encoders/decoders may vary.

6. 10.1” tabletop touchscreen control panel 4

11. AV Bridge Mini 4

25. Wide angle camera to capture audience 4

26. De-Installation of existing Audio / Video System to include: 4

a. One (1) EXISTING AV SYSTEM (REMOVE)

b. Two (2) EXISTING Displays wall mounted (REMOVE)

c. See Owner Furnished Equipment (OFE) List for Additional Details

Education Rooms 7, 8, and 9: For the adjacent rooms 7 and 8, 8 and 9, single presentation will be possible in individual rooms or in both rooms combined. Single presentation will also be possible on all 3 rooms combined. If those requirements are met, the number of decoders/encoders may vary.

26. Wide angle camera to capture audience 3 27 .De-Installation of existing Audio / Video System to include: 3

d. One (1) EXISTING AV SYSTEM (REMOVE)

e. Two (2) EXISTING Displays wall mounted (REMOVE)

f. See Owner Furnished Equipment (OFE) List for Additional Details

Required Information in Your Response to Sources Sought:

In order to be considered a valid source that can impact the set-aside determination of a possible future solicitation, potential contractors shall provide, at a minimum, the following information to peter.park2@va.gov:

1) Company name, address, and point of contact, phone number, e-mail address, and UEI.

2) Please identify your company’s size in comparison to the anticipated North American Industry Classification System (NAICS) code 334310 – Audio and Video Equipment Manufacturing. To be considered a small business your company must have fewer than 750 employees. This notice is to determine the marketplace for this specific requirement. Please check one of the following:

[ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB) [ ] yes [ ] no Veteran Owned Small Business (VOSB) [ ] yes [ ] no Small Business Manufacturers [ ] yes [ ] no All other Small Business (SB) [ ] yes [ ] no Other than Small Business

3) Any Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must provide a SBA certification and be registered with U.S. Small Business Administration Veteran Small Business Certification (VetCert) located at https://veterans.certify.sba.gov/.

4) If not a manufacturer, only authorized representatives/providers/distributors of the manufacturer will be considered. Equipment must be new, no used or refurbished equipment accepted. Please provide a proof of authorized dealer or reseller letter from manufacturer.

5) Please provide a courtesy quote in response to this request to evaluate price reasonableness for any set-aside determination. If a courtesy quote is not available, please provide a general range of your expected pricing.

6) This is a “brand name or equal” requirement. As such, the salient characteristics reflect the physical, functional, or performance characteristics that “equal” products must meet to satisfy the Government’s needs. To be considered for any potential solicitation, offers of “equal” products, including “equal” products of the brand name manufacturer, must:

(a) Meet the salient physical, functional, or performance characteristic specified in this sources sought; clearly identify the item by Brand name, if any and make/model number.

(b) Include descriptive literature such as illustrations, drawings, or a clear reference to descriptive data or information available that identifies that the “equal” item meets or exceeds EACH of the salient characteristics required by the Government. Government will not perform further research if the information provided is unclear whether it meets any required salient characteristic.

7) Please identify the country of origin of most of your items (At least 50% of your quote). This information will be used for compliance with the Buy American Act / Trade Agreements.

8) Please list the names of manufacturer of the supply items (brand name or equal) you identified for this Sources Sought. If 50% or more of the total quote amount comes from small business manufacturers based on the above NAICS Code, please provide a narrative on whether your company meets the definition of a nonmanufacturer in accordance with 13 CFR § 121.406(b) below.

i. Does not exceed 500 employees (or 150 employees for the Information Technology Value Added Reseller exception to NAICS Code 541519, which is found at § 121.201, footnote 18);

ii. Is primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied;

iii. Takes ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice; and

iv. Will supply the end item of a small business manufacturer, processor or producer made in the United States.

The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought notice. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.

Notice to Potential Offerors: All Offerors who provide goods or services to the United States Federal Government must be registered in the System Award Management (SAM located on the web at www.sam.gov). It is desirable that any Offeror to have completed their business Online Representations and Certifications Application in the System for Award Management (SAM).

Shipping / Performance Address:

Boise VA Medical Center 500 W Fort St Boise, ID 83702

Point of Contact:

Peter Park Contract Specialist peter.park2@va.gov

Response Deadline:

03/31/2023 by 3:00pm Pacific Time

Sources Sought Notice