P02 - MR RFI Contracting Opportunities.pdf

The Department of Veterans Affairs (VA) Office of Information and Technology (OIT)

End User Operations (EUO) Code Blue Paging System

I. INTRODUCTION

The Department of Veterans Affairs (VA), Office of Procurement Acquisition and Logistics, Technology Acquisition Center (TAC), located at 23 Christopher Way, Eatontown, New Jersey, is conducting market research to identify potential sources capable of providing blue code paging services for VA locations for two Veterans Affairs Medical Centers (VAMC) in the states of Illinois and Wisconsin. Currently, VA is contemplating a potential requirement to sustain its existing messaging commercial leased beeper and maintenance services providing one-way and two-way alpha and numeric messaging throughout the VA contiguous United States locations. The anticipated period of performance is 12 months and four (4) 12-month option periods.

Optional quantities are anticipated to ensure continued satisfactory use of this legacy technology. The North American Industrial Classification (NAICS) for this effort is 517810.

See specific requirements in the attached DRAFT Performance Description (PD).

This Sources Sought notice is issued solely for information and planning purposes. Do not submit a proposal. This notice does not constitute an Invitation for Bid, Request for Task Execution Plan, Request for Quotation, or Request for Proposal, and shall not be construed as a commitment by the Government to award a contract or otherwise acquire any products or services. In accordance with Revolutionary Federal Acquisition Regulation Overhaul VA Class Deviation (RFO) 15.101(c), responses are not offers and cannot be accepted by the Government to form a binding contract. The Government will not reimburse any costs incurred in responding to this notice; all participation is strictly voluntary. No funds have been authorized, appropriated, or received for this effort. Respondents are responsible for properly marking proprietary, restricted, or competition-sensitive information. Information marked as proprietary will be handled accordingly.

Any Service-Disabled Veteran-owned small businesses (SDVOSBs) or Veteran-owned small businesses (VOSBs) responding to this RFI must include their intent and ability to meet set-aside requirements for performance of this effort in accordance with the Department of Veterans Affairs (VA) Acquisition Regulation (VAAR) 852.219-73, VA Notice of Total Set-Aside for Certified SDVOSB (DEVIATION) or 852.219-74, VA Notice of Total Set-Aside for Certified VOSB; specifically the requirement for at least 50% of the cost of manufacturing or 50% of the services be performed by yourself and/or other eligible/verified SDVOSB/VOSB concerns; and be listed in the Small Business Administration certification database at the time of submission.

It is requested that all companies interested in participating in this effort note their interest and provide indication of their respective capabilities to perform the effort described in the paragraphs below. Any information submitted by respondents to this RFI notice is strictly voluntary. All submissions become Government property and will not be returned. VA reserves the right not to respond to any, all, or select responses or materials submitted. All requirements identified herein are subject to change at any time.

The North American Industry Classification System (NAICS) code considered for this requirement is 517810, Wireless Telecommunications Carriers (except Satellite); the small business size standard for this NAICS is 1,500 Employees.

II. HOW TO RESPOND

Respondents are encouraged to reply if they have the capabilities to meet the VA’s requirements. Provide a clear, concise, and complete capability package. Respondents shall submit a capability statement limited to 10 pages (excluding transmittal page) describing your company’s ability to meet the requirements outlined in this RFI and include the following:

A. Company Information:

• Provide Company Information name, address, email, and telephone number

• CAGE/UEI Number under which the company is registered in SAM.gov.

• Point of contact having the authority and knowledge to clarify responses with Government representatives.

• For small business concerns, indicate whether at least 50% of the total amount paid by the Government will be paid to firms that are similarly situated.

• Company Business Size and socioeconomic status (including business type (s)/certifications(s) such as SDB, 8(a), HUBZone, SDVOSB, WOSB, etc.).

a. If a small business, clearly identify what socioeconomic category you are recommending for this effort.

b. If a small business, are you able to comply with RFO 52.219-6 and 52.219-

14 in execution of this effort? Are you able to comply with subcontracting limitations in 13 CFR 125.6 in execution of this effort?

• Identify if your company is the Original Equipment Manufacturer (OEM) of the solution or a reseller? If you are the OEM, identify whether you have any resellers available.

• Identify existing contract vehicle(s) in which you are a current contract holder that can be used to procure the required services (i.e., General Services Administration Multiple Award Schedule, Government Wide Acquisition Contract, NASA Solution for Enterprise-Wide Procurement (SEWP) Government-Wide Acquisition Contract (GWAC), etc.).

• Your company’s intent and ability to meet the set aside requirement in accordance with VAAR 852.219-73 (JAN 2023) (DEVIATION) and 13 CFR

§125.6, which states the contractor will not pay more than 50 percent of the amount paid by the Government to it to firms that are not SDVOSBs.

B. Brief detailed summary describing your company’s approach to meeting the requirements. Responses should be as complete and informative as possible.

C. Does the draft Performance Description (PD) provide sufficient detail to describe the technical and functional requirements that encompass the requirement? If “NO”, please provide your technical and functional comments, recommendations, and or questions on elements of the draft PD that may contribute to a more accurate proposal submission and efficient, cost-effective effort.

D. Provide a recommended contract type for this solution.

E. Provide commercially available list pricing for the solution that can meet the

Government’s minimum requirements, including recommended quantities and unit pricing. If commercially available list pricing is not available, provide a Rough Order of Magnitude, including estimated quantities, unit pricing, and any additional anticipated costs to meet the Governments’ minimum requirements

F. Respondents are requested to identify any additional information considered applicable to this RFI.

III. INSTRUCTIONS FOR SUBMITTING QUESTIONS AND RESPONSES

Do not wait until the last minute to submit your responses. To avoid submission of late responses, we recommend the transmission of your response file 24 hours prior to the required response due date and time. Please be advised that timeliness is determined by the date and time an Offeror’s response is received by the Government not when an Offeror attempted transmission. Offerors are encouraged to review and ensure that sufficient bandwidth is available on their end of the transmission.

Questions shall be submitted electronically to via email to Catherine Joyce catherine.joyce1@va.gov no later than 12:00 pm EST on April 20, 2026.

Responses shall be submitted electronically via email to Catherine Joyce, catherine.joyce1@va.gov no later than 12:00 pm EST on April 20, 2026. Information submitted any other method will not be considered.

The VA reserves the right to not respond to any, all, or select responses or materials submitted. All VA current requirements identified herein are subject to change at any time. VA appreciates your time and anticipated response.

mailto:catherine.joyce1@va.gov mailto:catherine.joyce1@va.gov