P02_Freezer PWS New Walkin Freezer DRAFT.docx

PERFORMANCE WORK STATEMENT

Installation of New Freezer Unit Department of Veterans Affairs CMOP in Dallas Tx

1.0 INTRODUCTION

1.1 Background

The VA Consolidated Mail Outpatient Pharmacy (CMOP), located at 2962 South Longhorn Drive Lancaster Tx 75134 operates a high-volume, direct-to-patient prescription medication delivery service for Veterans across the United States, utilizing integrated, automated dispensing systems. The Dallas CMOP requires Replacing a 20-foot freezer with a new 40-foot freezer (Refer) unit to store Ice for perishable medications that are shipped from our facility.

1.2 Scope

The requirement is for the establishment of a firm-fixed price contract Turnkey project which will be exercised at the Government’s discretion. The contractor shall provide all necessary qualified personnel and services as described in the Performance Work Statement (PWS). See attached appendix for current pictures, Dock door is 9 feet by 9 feet. Contractor must verify these measurements are correct.

1.3 Performance Requirements Summary

The performance requirements specified in Section 2.0 are summarized as follows:

· Disconnection of electrical and demo it to a junction box inside the building.

· Existing refrigeration unit on freezer roof shall be removed for transport and placed inside the freezer. All refrigerants must be reclaimed and unit sealed.

· Removal of existing Freezer trailer with freezer and placing it in a location of our choice on premises.

· Installation of a New twenty (40) foot refrigerated shipping container with roll up door. -40-to-86-degree range

· Container must be placed on trailer and leveled with dock door.

· Refrigeration equipment must be accessible from trailer for maintenance and repairs.

· A new transition plate must be installed for loading and unloading containers and pallets with pallet jacks.

· Weatherproof and insulated flashing must be installed around container and face of building to prevent moister and air penetration from coming into the building.

· Existing dock door must be able to close at night for security reasons.

· Electrical and control circuits must be installed for refrigeration equipment. Electrical review can be done during site visit. 480v 3 phase circuit 40 amp.

· Installation of 1 panel 100 amp by trailer dock location no smaller than 12 circuit. Freezer will be fed from this panel.

2.0 REQUIREMENTS

2.1 Refrigeration Container

1. New 40-foot refrigerated container with roll up door.

· Temp between -40 and 86 degrees, Normal temperature will be a constant 0 degrees.

· Rollup door must be original to the container and not aftermarket.

· Container must be prewired with LED lights

· All refrigeration equipment must be accessible for maintenance and repairs.

2.2 Container trailer

· Used Trailer is preferred; however, it must be in good condition, no rust, nicely painted and road worthy. Once in place it will not be moved again.

· Container will be placed on trailer and raised/lowered to level with dock door edge for ease of transition of pallets and rolling stock. Container must be level with dock door.

· Container roll up door as well as building roll up doors must be able to close.

· Trailers must be blocked and on leveling jacks to prevent movement while loading and unloading. Additional support may be required as needed.

· New transition plate must be installed for low resistance movement across container and dock door edge while loading and unloading.

· New weatherproof and insulated flashing must be installed around container end and building to prevent rain, moisture, wind, and dust from entering the building

2.3 Electrical needs

· All electrical/control circuit installation must be included in the project. New 480 V 3 phase 100-amp 12 circuit panel. Electrical panels shall be located by NE corner of building. New freezer will be fed from the new panel.

· Electrical permits must be submitted to the city of Lancaster if needed and given to COR before work is started. Final inspection must be completed and approved before final invoicing.

· COR will point out location of existing 3 phase circuit.

2.4 Misc

· All miscellanies hardware is the responsibility of the contractor to provide

· All waste and debris will be cleaned and disposed of accordingly after work is completed.

· Existing trailer and container will be placed in the fenced area for disposition.

· Work shall not impact production; work must be completed on an off shift or weekend if this situation occurs.

· All lifts, fork trucks or transportation of the trailer/freezer are at the contractor expense. No tools or equipment will be provided.

3.0 PERFORMANCE STANDARDS

3.1 Quality of Work

1. All work performed will adhere to the OEM recommended maintenance specifications.

2. All parts must be new and conform to OEM specifications. Rebuilt or remanufactured parts will not be accepted.

3. The contractor shall ensure that all equipment maintains its OEM warranties.

4. The contractor shall provide all materials, supplies, and labor.

5. The contractor shall not perform any service that will result in additional charges without prior approval from the Contracting Officer.

6. The contractor shall interrupt their work at any time to avoid disrupting facility operations.

7. The contractor shall have a quality control program to ensure contract requirements are met.

8. All permits must be finalized and submitted to COR before invoicing is allowed.

3.3 Safety Compliance

1. All installation activities must comply with OSHA safety standards.

2. Installation of Refrigeration equipment must be done by qualified licensed. Refrigeration technicians

3.4 Customer Service

1. The contractor shall maintain communication with the COR regarding installation schedules, findings, and any required follow-up actions.

2. The contractor is responsible for ensuring that any issues reported are documented and tracked until they are resolved.

3. Complaints will be documented by the COR within 24 hours and must be addressed by the contractor within 24 hours of notification.

3.5 Warranty

1. Warranty must be 1-year parts, labor, and workmanship

2. Warranty must be for 4-years on parts

3.5 Performance Requirements Summary Matrix

4.0 STATION INFORMATION

4.1 OPERATING HOURS AND CONDITIONS

Work must be done during normal working hours from 6:00am to 12:00 am, Monday through Friday. Saturday and Sunday work is available if scheduled with COR one week prior. The COR will provide an initial orientation to the facility, but orientations for new employees are the contractor's responsibility. Installation should be rescheduled in case of weather-induced hazards without incurring penalties.

Work must not interfere with normal operations of the facility that would have impact on our patients.

4.2 HOLIDAYS

The following Federal Holidays are observed; however, work on these days may be approved upon authorization:

· New Year’s Day

· Martin Luther King Jr.’s Birthday

· Washington’s Birthday

· Memorial Day

· Juneteenth

· Independence Day

· Labor Day

· Columbus Day

· Veterans’ Day

· Thanksgiving Day

· Christmas Day

When a holiday falls on a Sunday, the following Monday is observed. When a holiday falls on a Saturday, the preceding Friday is observed.

4.3 STANDARDS OF CONDUCT AND SAFETY

Contract personnel must conduct themselves professionally, avoiding any behaviors that interfere with CMOP operations. Smoking, illegal substances, and weapons are prohibited on Government property. Compliance with OSHA and other applicable laws and regulations is exclusively the contractor's obligation.