P02 36C26026Q0956 RFI.docx
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- Solicitation number
- 36C26026Q0956
About this file
This is a Sources Sought Notice for annual radio frequency identification (RFID) technology subscription services for the Portland VA Medical Center. The solicitation number is 36C26026Q0956, issued by the Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 20 through the Network Contracting Office in Vancouver, Washington (ZIP code 98661). Responses are due by August 17, 2026 at 3:00 PM Pacific Time, with archival 15 days after the response date. The procurement is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and carries a Product Service Code of 6515 with NAICS Code 541519. The point of contact is jose.ronstadt@va.gov.
The requirement is for a one-year subscription (October 1, 2026 through September 30, 2027) to support RFID-enabled pharmacy medication kit management at Portland VA Medical Center (227 beds, located at 3710 SW US Veterans Hospital Rd, Portland, OR 97239). The vendor must provide the Central Pharmacy module web-based software platform, annual supply of RFID tags and labels, maintenance and support for existing scanning hardware, system troubleshooting, technical training resources, and software updates throughout the subscription period. The system must integrate seamlessly with current pharmacy workflows with minimal operational disruption. Pricing follows the vendor's subscription model based on facility bed count and the specific module required. Deliverables will be accepted when the software platform, RFID tag supply, and support services are fully active and operational upon contract renewal with no additional installation requirements.
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Text version
Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| Annual radio frequency identification (RFID) technology Subscription Services for the Portland VA Medical Center |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 98661 |
| SOLICITATION NUMBER* |
| 36C26026Q0956 |
| RESPONSE DATE/TIME/ZONE |
| 08-17-2026 15 PACIFIC TIME, LOS ANGELES, USA |
| ARCHIVE |
| 15 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SDVOSBC |
| PRODUCT SERVICE CODE* |
| 6515 |
| NAICS CODE* |
| 541519 |
| CONTRACTING OFFICE ADDRESS |
| Network Contracting Office 20 |
ATTN: V4CONT
1601 E. Fourth Plain Blvd Bldg.17, Suite B428 Vancouver WA 98661
| POINT OF CONTACT* |
| jose.ronstadt@va.gov |
PLACE OF PERFORMANCE
| ADDRESS |
| Please see SOW |
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://sam.gov/ |
| URL DESCRIPTION |
| System for Award Management |
DESCRIPTION
Statement of Work (SOW)
1. Introduction The Portland VA Medical Center utilizes radio‑frequency identification (RFID) technology to support safe and efficient management of inpatient pharmacy medication kits. RFID-enabled workflows streamline kit fills and exchanges, reduce manual handling, and provide real-time inventory visibility.
2. Background RFID technology has become an essential tool in modern pharmacy inventory management. Published evidence demonstrates that RFID systems improve medication tracking accuracy and reduce restocking errors, ensure timely identification of outdated, missing, or recalled medications, provide superior lot number, expiration, and quantity visibility compared to manual workflows, enhance traceability of high-cost medical supplies, and reduce supervisory oversight and the time spent on manual inventory management.
In VA inpatient pharmacy operations, RFID-enabled kit management supports regulatory compliance, enhances medication safety, and reduces waste associated with expiration or stockouts.
3. Scope of Work The RFID-based system supports the efficient management of pharmacy medication kits and trays used throughout Portland VA Medical Center inpatient care areas. Under the annual subscription, the vendor will provide access to the web-based software platform, an ongoing supply of RFID tags and labels used with the established scanning workflow, system maintenance, troubleshooting, and customer support, as well as any software updates or enhancements released during the subscription term.
The system must continue to integrate seamlessly into the current pharmacy workflow with minimal operational disruption.
4. Period and Place of Performance -Location: Portland VA Medical Center, 3710 SW US Veterans Hospital Rd, Portland OR 97239 -Implementation Timeline: Services remain active upon renewal with no additional installation requirements.
-Period of Performance: The period of performance for this contract is 10/1/2026 – 9/30/2027.
5. Deliverables The vendor shall provide:
Annual supply of RFID consumables (RFID labels/tags) Maintenance and support services for the scanning hardware currently in use System support, training resources, and technical troubleshooting as needed Software maintenance, updates, and improvements during the subscription period
6. Schedule and Milestones Subscription Activation: Immediately upon contract renewal System Availability: Continuous and uninterrupted during the performance period
7. Acceptance Criteria The system must remain functional and integrated with Portland VA pharmacy workflows without significant disruption. Deliverables will be accepted when the software platform, RFID tag supply, and system support services are fully active and operational for the duration of the subscription year.
8. Pricing Pricing follows the vendor’s subscription model and is based on:
(a) Total number of facility beds or procedural areas (currently 227 beds).
(b) The specific module required by the site.
Portland VA Medical Center requires the Central Pharmacy module, which covers the RFID-enabled kit management system and associated consumables.
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
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