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Special Notice Special Notice
| SUBJECT* |
| One time buy (12/15/2026 - 12/14/2027) Multi-Facility Powerscribe One Migration |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 53214-1476 |
| SOLICITATION NUMBER* |
| 36C25227Q0028 |
| RESPONSE DATE/TIME/ZONE |
| 09-17-2026 10:00 CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 99 DAYS AFTER THE RESPONSE DATE |
| PRODUCT SERVICE CODE* |
| DA01 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
36C252 115 South 84th Street, Suite 101
Milwaukee WI 53214-1476
POINT OF CONTACT*
Eileen Meyer eileen.meyer@va.gov
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
Under Statutory Authority 41 U.S.C. 1901 the VA Great Lakes Acquisition Center (GLAC) intends to negotiate a sole source contract with Carahsoft Technology Corporation to provide project management, integration engineering, and migration services to transition the facilities below from Powerscribe 360 to Powerscribe One.
| Facility (VAMC/HCS) |
| Address |
| Jesse Brown VA Medical Center |
| 820 S Damen Ave, Chicago, IL 60612 |
| Danville VA Medical Center |
| 1900 East Main St, Danville, IL 61832 |
| Hines VA Medical Center |
| 5000 5th Ave, Hines, IL 60141 |
| Oscar G. Johnson VA Medical Center |
| 325 E H St, Iron Mountain, MI 49801 |
| Captain James A Lovell Federal Health Care Center |
| 3001 Green Bay Rd, North Chicago, IL 60064 |
| William S. Middleton Memorial Veterans’ Hospital |
| 2500 Overlook Terrace, Madison, WI, 53705 |
| Clement J. Zablocki Veterans’ Administration Medical Center |
| 5000 W National Ave, Milwaukee, WI 53295 |
| Milo C. Huempfner Veterans Outpatient Clinic |
| 2851 University Ave, Green Bay, WI 54311 |
| Tomah VA Medical Center |
| 500 E Veterans St, Tomah, WI 54660 |
| VA Ann Arbor Healthcare System |
| 2215 Fuller Rd, Ann Arbor, MI 48105 |
| VA Battle Creek Healthcare System |
| 5500 Armstrong Rd, Battle Creek, MI 49037 |
| Chillicothe VA Medical Center |
| 17273 OH-104, Chillicothe, OH 45601 |
| Cincinnati VA Medical Center |
| 3200 Vine St, Cincinnati, OH 45220 |
| Louis Stokes VA Medical Center |
| 10701 East Blvd, Cleveland, OH 44106 |
| Chalmers P. Wylie Veterans Outpatient Clinic |
| 420 North James Rd, Columbus, OH 43219 |
| Dayton VA Medical Center |
| 4100 W Third St, Dayton, OH 45428 |
| John D. Dingell VA Medical Center |
| 4646 John R St, Detroit, MI 48201 |
| Fort Wayne VA Medical Center |
| 2121 Lake Avenue, Fort Wayne, IN 46805 |
| Richard L. Roudebush VA Medical Center |
| 1481 W 10th St, Indianapolis, IN 46202 |
| Marion VA Medical Center |
| 2401 West Main St, Marion, IL 62959 |
| Aleda E. Lutz Department of Veterans Affairs Medical Center |
| 1500 Weiss St, Saginaw, MI 48602 |
This acquisition is conducted under the authority of 41 U.S.C. 1901 Simplified Acquisition Procedures as implemented in RFO 6.103-1, only one responsible source and no other supplies or services will satisfy agency requirements. The NAICS Code is 541511.
This Notice of Intent is not a request for competitive quotes. No solicitation documents are available, and telephone requests will not be honored. However, if a firm believes it can meet the requirements it must furnish information about its products and services, as well as references from other customers who are using these products and services to the Contracting Officer by 10:00am CDT on 09/17/2026. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirements. This evidence shall include the following:
1. A letter from the Original Equipment Manufacturer (OEM) stating vendor is an authorized distributor per clause 852.212-71(c).
2. Proof vendor can utilize OEM’s billable service, if using.
Responses received will be evaluated, however; a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the Contracting Officer will proceed with the sole source negotiation with Carahsoft Technology Corporation.
Capability statements shall be submitted by email only as a MS Word or Adobe PDF attachment to Eileen Meyer at eileen.meyer@va.gov. TELEPHONIC INQUIRIES WILL NOT BE ACCEPTED.
VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023)
(a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory.
(b) No counterfeit supplies or equipment/parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.
(c) Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.
(End of clause)
| *= Required Field |
| Special Notice |
Special Notice
