P01 Statement of Work - Endo Scope Cabinet - Kerrville.docx

Statement of Work Endoscopy Scopes Cabinet for GI - Kerrville South Texas VA Health Care System Audie Murphy VAMC San Antonio, TX.

1. PURPOSE

1.1. The overall purpose is to procure and install an Endoscopy Scopes Cabinet - Acquisition at South Texas VA Health Care System (STVHCS), Audie Murphy VAMC, 7400 Merton Minter, San Antonio, TX. 78229.

2. SCOPE

2.1 The Contractor shall provide, transport and deliver all listed equipment. All products must meet all salient characteristics defined in this section.

2.2 All equipment and installation must meet manufacturers and VA specifications.

2.3 The Contractor shall furnish all supplies, equipment, facilities and services required for delivery and installation of the supplies and equipment.

2.4 The Contractor is responsible for any missing parts and components not included in order to carry out the installation.

2.5 DELIVERIY AND INSTALLATION

2.5.1 INSTALLATION

2.5.2 Contractor shall deliver and set up all equipment to South Texas VA Health Care System, Kerrville VA Medical Center, 3600 Memorial Blvd, Kerrville, TX. 78028.

2.5.3 Ship to address must contain the PO#. Also, include in packaging a detailed invoice with company information is required with the delivery of equipment/goods or delivery will not be accepted by our facility.

2.6 INSTALLATION

This equipment is a Endoscopy Scopes Cabinet and installation is required.

2.6.2 INSTALLATION

2.6.2.1 All equipment shall be floor mounted by contractor upon delivery unless otherwise noted above.

2.6.2.2 Install all equipment to manufacturer’s specifications maintaining Federal, and Local safety standards

2.6.2.3 Installation must be completed by January 16, 2026. All work shall be completed between 8:00 a.m. and 4:30 p.m. Monday – Friday. All federal holidays, excluded. Federal holidays are available at the Federal Holiday OPM Site.

2.6.2.4 If there is an operational conflict with installation, night or weekend installation may be required. Government will provide a 72 hours' notice of change of installation hours.

2.6.2.5 The contractor shall coordinate all deliveries, staging areas, installations, and parking arrangements with the COR.

2.6.2.6 The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of Texas. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from.

2.6.2.7 The Contractor shall remove all related shipping debris and cleanup any construction associated with delivery and installation of the specified items. Contractor shall remove all packaging from the STVHCS premises. The Contractor shall be responsible for any damage to the building that occurs due to Contractor error or neglect.

3. INSPECTION AND ACCEPTANCE

3.1 The equipment will be inspected by Logistics and the COR upon delivery of equipment.

3.2 Contractor shall provide dates of delivery items and replacement parts and/or short ship items from the manufacturer(s).

3.3 Disputes shall be resolved by the Contracting Officer.

4. SALIENT CHARACTERISTICS

4.1 42590SCHG-16PTD-TSDS, LG DIAM SCOPE CAB, 20 X 36 X 95, 16 SCOPE, HEPA VENT, CHANNEL PURGE, TOP COMP, GLS

DRS, DUAL SCANNER

5. DELIVERY/STORAGE REQUIREMENTS

5.1 Deliver materials to need to be in manufacturer's original sealed containers with brand name marked thereon.

5.2 Package to prevent damage or deterioration during shipment, handling, storage and installation. Maintain protective covering in place and in good repair until removal is necessary.

5.3 Deliver specified items only when the site is ready for installation work to proceed.

5.4 Store products in dry condition inside enclosed facilities.

5.7 Delivery and Installation will be coordinated through the COR.

6. MAINTENANCE AND SUPPORT SERVICES REQUIREMENTS 3

6.1. The vendor must have preventive maintenance service to meet at minimum The Joint Commission standards.

6.2. Licensing Software updates

6.3. The Contractor shall provide, for the duration of the warranty period, all computer software, access keys or codes, or external devices required for the operation, calibration, or repair of the equipment purchased. Any such items not listed on the price proposal and required for maintenance of the system, shall be taken as included with the purchase of the system.

6.3.1. Any minor upgrades or changes to the maintenance software, hardware, or access keys or codes shall be provided at no charge to the medical center during the time the equipment is operational at this facility.

6.3.2 All application software licenses are included in the purchase of the equipment and shall not require a renewal charge for the period, the equipment is in use in the facility.

6.4. Support Services

7. TRAINING

7.1. Contractor shall provide on-site training of the equipment to the Clinical Users. Scheduling of operator training shall be coordinated with the STVHCS COR after installation is complete.

7.2. Contractor shall provide on-site training of the equipment to the Technical Users. Scheduling of technical training shall be coordinated with the STVHCS COR after installation is complete.

7.3. The contractor shall provide a training program to the Biomedical Engineering technicians and in-house clinical personnel.

7.4. Technical training must provide Biomedical Engineering with the tools and knowledge to fully operate and maintain the system. The Contractor shall provide support services for a period of one year.

8. PROTECTION OF PROPERTY

8.1 Contractor shall protect all items from damage. The Contractor shall take precaution against damage to the building(s), grounds and furnishings. The Contractor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor.

8.2 The Contractor shall perform an inspection of the building(s) and grounds with the COR prior to commencing work. To ensure that the Contractor shall be able to repair or replace any items, components, building(s) or grounds damaged due to negligence and/or actions taken by the Contractor. The source of all repairs beyond simple surface cleaning is the facility construction contractor (or appropriate subcontractor), so that building warranty is maintained. Concurrence from the VA Facilities Management POC and COR is required before the Contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade, and color to match adjacent existing work.

8.3 The Contractor shall be responsible for security of the areas in which the work is being performed prior to completion.

8.4 The Contractor shall provide floor protection while working in all VA facilities. All material handling equipment shall have rubber wheels.

9. WARRANTY

9.1 The contractor shall provide a minimum of one year manufacturer’s warranty on all parts and labor.

10. SECURITY REQUIREMENTS Not applicable for this request. The vendor will not have access to any patient records, data or VA computer systems for this agreement.

10.1 Information Systems Officer, Information Protection: The contractor will/will not have access to VA Desktop computers nor will they have access to online resources belonging to the government while conducting services. If removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody.

10.2 Privacy Officer: The contractor will/will not have access to protected Patient Health Information (PHI) nor will they have the capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units will remain in VA control and will not be removed from VA custody. All research data available for Contractor analyses is de-identified.

10.3 Records Manager: This equipment is a ceiling mounted light and no records will be created in any manner.

11. DELIVERABLES – Assigned VA COR Ricardo Rodriguez.

Delivery address:

South Texas VA Health Care System Kerrville VA Medical Center 3600 Memorial Blvd, Kerrville, TX. 78028