P01_SOW_Refrigerator Bundle and Centrifuge_Activations.docx

Statement of Work Eastern Colorado HealthCare System Rocky Mountain Regional VA Medical Center

1. Purpose:

1.1 The Department of Veterans Affairs, Eastern Colorado HealthCare System, Rocky Mountain Regional VA Medical Center (RMRVAMC) is requesting a Firm-Fixed Contract for the delivery of medical refrigerators, refrigerator/freezer combination, as well as centrifuges. Quantities requested are specified in paragraph 2 of this document.

1.2 This acquisition is in support of the activation of two (2) Community Based Outpatient Clinics (CBOCs), Lt. Col. John W. Mosley VA Clinic (Aurora) and Castle Rock Outpatient Clinic. This requirement is seeking a brand name or equal.

2. Nomenclature and Part Numbers:

3. Salient Characteristics

· General Purpose Combo Lab Refrigerator/Freezer

· 18 cubic ft

· Temperature Range: 1°C to 12°C; adjustable temperature control

· Refrigerant: R600a

· 2 doors

· Right Side hinge

· 2 adjustable shelves, 2 drawers (refrigerator); 1 shelf (freezer)

· 3 door shelves

· Enameled steel exterior finish

· 2 adjustable leveling feet

· Electronic controls

· Automatic Defrost

· Interior lighting

· Exterior Dimensions: ~33” L x 29.5” W x 66.5” H

· Electrical requirements: 115V/60 Hz

· Easy to clean

· Sorvall ST 8 Small benchtop Centrifuge and Rotor Package

· Dimensions: 12.2” x 14.6” x 18.9”

· 310 Watts

· Secure, push-button rotor exchange in less than three seconds delivers trouble-free rotor installation and removal and clear chamber access for cleaning convenience.

· Biocontainment sealing options for glove-friendly, one-handed operation.

· Centrifuge is manufactured with quality materials, providing broad chemical resistance with exceptional strength for durability and reliability.

· Quiet performance (less than 61 dBA) provides a safe, stress-free environment.

· One-touch operation with pre-saved protocols and password protection.

· Highly visible backlit display offers easy reading of parameters across the lab.

· Centrifuge is glove- and detergent-friendly.

· Centrifuge conforms to the latest clinical and safety standards, such as UL, CE and IVD

· Runs up to 24 x 5/7mL blood tubes at a time in swinging bucket configuration

· Features expanded programming options including password protection

· Simplifies cleaning with Auto-Lock rotor exchange

· Conforms to the latest clinical and safety standards

· 8 x 50mL swinging bucket rotor capacity, four microplates or 30 filtration columns for research needs

· Auto-Lock rotor exchange for application flexibility--go from 50mL tube to a microplate to microtubes effortlessly

· Undercounter Medical Refrigerator

· Certified to NSF/ANSI 456 Vaccine Storage standards

· Certifications/Compliance: CE, REACH, RoHS, UL, ADA compliant

· Operating temperature range 3-7⁰ C

· Sound level of 35 dBA

· Capacity: 5.5 cu ft

· Number of doors: 1 (single solid style)

· Adjustable interior LED lighting, touchscreen controller with password protection

· Datalogging with USB download functionality

· Battery Backup

· Temperature Display

· Automated locking

· Audible and visual alarms including power fail, high temp, low temp, low battery memory full, door ajar

· Automatic Defrost

· Uses R744 Refrigerant

· Exterior Dimensions: 26” D x 23.6” W x 31.8” H

· Electrical Requirements: 100V/10A/60Hz

· Energy Efficient

· Technology to provide temperature uniformity that continually adapts to user patterns and results in energy savings without compromising protection.

· High-Performance Pharmacy Refrigerator

· 23 cu ft

· Temperature range: 3°-7°C (5°C)

· Refrigerant: R290

· Glass Door

· Single door

· Basket drawers

· 6 drawers

· UL, ENERGYSTAR, cUL

· Automatic defrost

· Alarm

· Recorder

· Exterior Dimensions: ~38” L x 28” W x 78.5” H

· Electrical Requirements: 100V/15A/60Hz

· Energy Efficient

· Tested and Certified to NSF/ANSI 456 Vaccine Storage standard

· Tested to GMP Clean Room Class A / ISO 5 & 6 (ISO EN 14644-1) with easy to clean surfaces support USP <797> and <800> hazardous drug compounding and other clean room environments

· Sound level: 52 dBA or less

· Self closing door

4. Delivery:

4.1 Delivery will be made within 30 days of award unless specified differently within the scope of the contract.

4.2 Contractor shall deliver all equipment and supplies to the following address:

VA Medical Center (Station 554) 1700 North Wheeling Street Aurora, CO 80045

4.3 Delivery Hours of Operation: Monday – Friday; 0700hrs – 1500hrs; excluding all Federal Holidays and any other day specifically declared a National Holiday by the President of the United States.

· New Year’s Day

· Dr. Martin Luther King Jr’s Birthday

· Presidents’ Day

· Memorial Day

· Independence Day

· Labor Day

· Columbus Day

· Veteran’s Day

· Thanksgiving Day

· Christmas Day

4.4 When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday by US Government Agencies.

4.5 Delivery Point of Contact: Marcie Chase-Gonzalez, Marcie.Chase-Gonzalez@va.gov and Leslie Miller, Leslie.miller2@va.gov

4.6 Delivery Markings: Contractor shall deliver items in manufacturer's original sealed containers with manufacturer’s name marked thereon. Deliveries shall be marked with the following information:

· Purchase Order Number

· Contract Number

· Mark For Attention: Marcie Chase-Gonzalez, Marcie.Chase-Gonzalez@va.gov and Leslie Miller, Leslie.miller2@va.gov

4.7 Delivery Schedule: Items shall be delivered no later than October 31, 2024.

5. Operation and Maintenance Deliverables:

5.1 Operation and Maintenance Manuals:

5.2 Binders and Digital Copies for all equipment specified in this statement of need.

5.3 Deliver compilation of all manufacturers recommended maintenance schedule and operation materials packaged in binder (s) to the POC as specified in this statement of need.

6. Security Requirements:

6.1 Security background checks are not required.

6.2 The Contractor will not have access to VA Desktop computers they will not have access to online resources belonging to the government.

6.3 The Contractor will not have access to protected Patient Health Information (PHI), nor will they have capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required; any memory storage device will remain in VA control and will not be removed from VA custody. All research data available for Contractor analysis is de-identified.

6.4 The C&A Requirements do not apply.

6.5 The Security Accreditation Package is not required.