P01 SOW -Fire Suppression Maintenance- 05.22.24 - Revised (2) (003).pdf

ATTACHMENT 1

PERFORMANCE WORK STATEMENT

FIRE PROTECTION

INSPECTION, TESTING,

MAINTENANCE AND

SUPPORT SERVICES

FOR

U.S. DEPARTMENT OF COMMERCE

HERBERT C. HOOVER BUILDING

OFFICE OF SPACE AND BUILDING MANAGEMENT OFFICE OF THE

SECRETARY

DEPARTMENT OF COMMERCE ENTERPRISE

SERVICES

PERFORMANCE WORK STATEMENT – FIRE PROTECTION SYSTEM(S)

INSPECTION, TESTING, MAINTENANCE AND SUPPORT SERVICES

1. GENERAL

1.1. General: This is a non-personal services contract to provide fire alarm and fire suppression systems services. The Government shall not exercise any supervision or control over the service providers providing the services described herein.

1.2. Description of Services/Introduction: The Contractor shall provide all personnel, transportation, equipment, supplies, facilities, supervision, other items and non-personal services necessary to perform fire alarm, fire suppression and smoke management inspection, testing, maintenance (ITM) and repair services as defined in this Statement of

Work. The work also includes all necessary services for inspection, testing and maintenance of portable fire extinguisher(s), commercial kitchen grease exhaust hood fire suppression and smoke management/stair pressurization systems.

Contractor shall provide a dedicated onsite Fire Alarm Technician to be reside in DOC

HCHB once every two weeks for 8 hours. The goals and objectives of an onsite Fire

Alarm Technician is to perform routine maintenance on the fire alarm and mass notification systems and associate components, as outlined by COR (or his/her representative).

The Contractor assumes all liability risks for work performed under this contract. The

Contractor must assume total liability for all contract employees. The Contractor shall perform to the standards of the contract.

1.3. Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided to Contractor personnel while performing the services described herein.

1.4. Period of Performance: Base Period of Performance: See section 3.0.

1.5. Type of Contract: The government will award a firm fixed-priced contract.

1.6. Service Contract Act: The Service Contract Act applies to this contract. Current Service

Contract Act Wage Determinations for the service areas will be attached to the contract.

Employees performing under this contract must be paid at least the pay and fringe benefits described therein.

1.7. Contracting Officer Representative (COR): The COR will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. A letter of designation issued to the COR, a copy of which will be provided to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.8. Contract Administration: The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that will affect price, quantity, or quality of performance in this contract. In the

PERFORMANCE WORK STATEMENT – FIRE PROTECTION SYSTEM(S)

event the Contractor effects any such change at the direction of any person other than the

Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. All changes to the contract will be issued via an amendment and/or modification in writing from the Contracting Officer to the Contactor.

1.9. Invoices: Invoices are to be submitted electronically; monthly, upon completion of the services that are performed, or upon completion of non-scheduled services. Electronic invoices can be submitted at no additional cost to invoices@nist.gov and the COR.

Invoices must include the IFCAP obligation number (Finance Purchase Order Number) that is provided on the order in order to ensure timely payment. The COR is responsible for acceptance of services and/or the processing of receiving reports for the services provided to the government. Invoices will be submitted via email to COR prior to submitting to DOC financing at invoices@nist.gov to facilitate review and eliminate delays in payment due to questions or errors.

1.10. The Authority Having Jurisdiction (AHJ) for the HCHB is the assigned fire marshal for the GSA Fire and Life Safety Division. The AHJ has full authority to review and approve all work plans, to surveil or inspect work performed onsite, and to require work found to be deficient be corrected in accordance with applicable standards, codes, and regulations. All communication with the AHJ shall be through the DOC COR assigned to the project.

1.11. The Contractor shall develop a Quality Control Plan (QCP) to identify and facilitate the implementation of procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which they will ensure work complies with the requirements of the task order. The Contractor shall monitor performance in accordance with the QCP that has been approved by the Government.

The QCP shall be provided to the Government not later than five (5) business days after date of award.

1.12. Site Access and Parking:

1.12.1. Parking is available onsite weekends only. (see Paragraph 5.1). Any vehicle entering the facility must be inspected before each visit (even on the same workday) at an offsite DHS location. The COR will provide details for the inspection facility following award. (see Paragraph 5.0 "Government Furnished Resources/

Additional Information).

1.12.2. All personnel entering the site will be required to present a government issued photographic ID (e.g. a driver's license) each time they enter the Government facility. (see Paragraph 19.2 "Security Requirements")

1.12.3. The Contractor must provide and maintain personnel with a DOC-issued HSPD12 compliant badge for escort whenever workers are onsite. (see

Paragraph 19.2 "Security Requirements")

1.13. Safety Plan and Requirements:

1.14.

1.14.1. Prior to the start of any work, the Contractor must submit a Job Safety

Plan in accordance with General Service Administration (GSA) Occupational Safety mailto:invoices@nist.gov

PERFORMANCE WORK STATEMENT – FIRE PROTECTION SYSTEM(S)

and Health (OSH) Program.

1.14.2. Contractor shall provide an OSHA compliant Job Hazard Analysis for all tasks. (see paragraph 16.0 “Reports and Deliverables”)

1.14.3. The Safety Plan must identify an OSHA compliant competent person or persons who will be onsite whenever work takes place and have the authority and training to prevent unsafe work practices. (see paragraph 9.5)

1.15. Phase-Out Services:

1.15.1. Perform all Phase Out inspections prior to the conclusion of the contract; correct all deficiencies found during this inspection regardless, whether repairs are completed after contract end date; and cooperate in the smooth transition to a successor Contractor, if required or necessary.

2. BACKGROUND

The Herbert C. Hoover Building (HCHB) is the headquarters of the U.S. Department of Commerce (DOC). Completed in 1932, the historical landmark building provides nearly two(2) million square feet of office space to the Department as part of the Federal Triangle complex of federal buildings.

Building utilizes a conventional fire alarm system on the non-renovated side, manufactured by Notifier (by Honeywell), while the renovated portion of the building is protected by an addressable fire alarm/mass-notification system manufactured by Edwards (General Electric), model EST-3.

Fire Alarm and Mass Notification/Emergency Broadcasting Systems are two separate systems in the non-renovated side of the building and using separate appliances circuits for notification.

The main fire alarm panel is located in “Fire Command” Room 10041.

Also, the “White House Visitor Center” and “ChildCare” facilities fire alarm systems are integrated into, and reporting to the main fire alarm system protecting the DOC HCHB building.

ChildCare Center has its own dedicated fire alarm panel.

Building is protected by an automatic fire sprinkler system, utilizing a fire pump rated at 1,000 gpm @ 90 psi, manufactured by Aurora Model 5-481-11C, located in the basement Fire Pump Room B878. There are four(4) dry pipe fire sprinkler systems protecting; North Loading Dock, South Loading Dock, Main Switch Gear Vault on the first and second Floors (Triple E). The North Loading Dock dry sprinkler system is utilizing a nitrogen generator.

The non-renovated side of the building is protected by exposed CPVC fire sprinkler system with control valves located in the stairwell landings. Attic spaces, with the exception of the renovated portion, are not protected by an automatic fire sprinkler system. Elevator Machine rooms located on the renovated side of the building are protected by an automatic fire sprinkler system with dedicated control valve and flow indicating devices.

Renovated portion of the building is protected throughout by an automatic fire sprinkler system. Sprinkler control valves are located in the stairwell landings.

The standpipe/hose connection cabinets are scattered throughout the building. Hose connections are extended to the roof of the building.

Building utilizes multiple electro-magnetic-held fire separation doors in various locations

PERFORMANCE WORK STATEMENT – FIRE PROTECTION SYSTEM(S)

(renovated and non-renovated) side, as well as there are three(3) horizontal sliding fire/smoke partitions on the interior stairwell exit discharges into the first floor lobby.

Building has a main cafeteria and a commercial kitchen utilizing a grease exhaust hood system protected by a wet chemical fire suppression system interlocked with building fire alarm system, and it is located on the basement level.

Seven(7) stairwells on the renovated portion of the building are protected by smoke management/ stair pressurization systems.

There are total number of twelve(12) wall-mounted Siamese fire department connections (FDC) on the premises of the DOC HCHB building.

3. PERIOD OF PERFORMANCE

3.1. The Base Period of Performance for this Order shall be as stated in paragraph 3.2. Unless the Option is exercised, the period of performance will be to the end of the option period.

3.2. The total period of performance with all options exercised is for five (5) years from date of award.

Period of Performance

START END

Base October 1st, 2024 September 30th, 2025

Option Period I October 1st, 2025 September 30th, 2026

Option Period II October 1st, 2026 September 30th, 2027

Option Period III October 1st, 2027 September 30th, 2028

Option Period IV October 1st, 2028 September 30th, 2029

4. PLACE OF PERFORMANCE

Contractor support shall perform all work herein at:

U.S. Department of Commerce, Herbert C Hoover Building (HCHB)

1401 Constitution Avenue, NW

Washington, DC 20230

5. GOVERNMENT FURNISHED RESOURCES /ADDITIONAL INFORMATION

5.1. Contractor parking is not available but may coordinate with the COR to arrange (if available) short duration of access to the DOC (see Paragraph 1.12). If inside parking is not available at the DOC and the Contractor has to park outside the DOC, the commuting costs are the responsibility of the Contractor and will not be reimbursed by the Government.

5.2. Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use. The Contractor shall not use GFP/E/1 for any

PERFORMANCE WORK STATEMENT – FIRE PROTECTION SYSTEM(S)

purposes other than official Government business as performed under this order. At the close of each work period, government facilities, equipment, and materials shall be secured.

5.3. DOC will provide one hundred (100) square feet of storage space in a location to be coordinated for storage of tools and materials onsite, it will be the Contractor's sole responsibility to secure their tools and materials. (see paragraph 7.0 "JOB SITE")

5.4. Contractor shall perform all services under this Order in accordance with all applicable Federal Laws and regulations, commercial practices or all original manufacturer's specifications, and OSHA's General Industry Standards.

5.5. Unless otherwise specifically approved by the COTR in writing, only NEW PARTS shall be used in the performance of work under this contract.

5.6. Contractor shall adhere to the scope of work for Fire Alarm, Suppression, Smoke Management/Stair Pressurization, and Hood Fire Suppression Systems Maintenance and Support Services.

6. CONSTRAINTS

6.1. Contractor is responsible for ensuring continuous and immediate availability and onsite inventory for parts, supplies and materials required under this requirement.

6.2. Contractor shall notify the COTR within forty-eight (48) hours in writing of any work under this contract, which the Contractor believes is outside the PWS. Thus, Contractor shall provide an itemized quote, including all labor, parts, materials and supplies to complete these additional services to the COTR. At the Government’s election and its discretion, Government may modify the Order to include the proposed work at a negotiated price, seek competitive quotes, or pursue other contracting options to accomplish the work. (see paragraph 11.6.13 “Repairs”).

6.3. Contract Status Support:

6.3.1. See Paragraph 16.0 “Report and Deliverables “.

6.3.2. Contractor shall provide the status of contract performance to the COTR at any time during contract performance and conduct periodic scheduled status meetings and provide periodic status reporting.

7. JOB SITE

7.1. Individual job sites will be close in proximity to Government personnel working in adjacent areas. The Contractor shall protect persons and property throughout the progress of work and suitable covering must be applied to all areas adjacent to the work site.

7.2. Contractor shall only utilize hallways or other open areas to stage materials for the project in a manner not to pose a safety hazard. For jobs longer than one day, the Contractor shall secure the area and ensure all materials in hallways and open areas are stored in a manner so as not to pose a safety hazard.

PERFORMANCE WORK STATEMENT – FIRE PROTECTION SYSTEM(S)

7.3. Contractor shall notify the COTR of any work to be performed in a functional area that would tend to disrupt the conduct of normal Government business and the normal operation of equipment or systems. The Contractor shall notify the COTR at least twenty-four (24) hours in advance of such work.

7.4. Contractor shall re-schedule any work that the COTR deems necessary to avoid unacceptable disruptions in the Government's business.

7.5. Contractor will coordinate with the Government's COTR for Contractor employee entrance into DOC, Thus, the COTR will be coordinating with Office of Security (OSY) in seeking authorization for Contractor employees to obtain entrance into DOC. If OSY does not authorize entry into DOC by a Contractor employee, the Contractor at his/her discretion, shall make arraignments to substitute the employee. The final determination for entry into the DOC, is OSY.

7.6. Contractor shall notify the COTR of any work he/she feels would create smoke, dust or any condition which may activate various Building Fire Alarm/ smoke detector, and/or fire sprinkler systems throughout DOC. Smoke detectors, sprinkler heads, or any components of the fire alarm/suppression systems located adjacent to the work being performed shall be protected at all times.

8. HOURS OF OPERATION

8.1. Under this task order, except as specifically noted, the Contractor is responsible for conducting business, Monday thru Friday during normal business hours except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

8.2. In the event of after-hour, weekend or holiday work, the Contractor shall submit a list of names and the respective DOC/HCHB Contractor ID Badge numbers to the COTR of all Contractors who will perform the work.

EXCEPTION: Any planned work which, in the COR’s judgement, has a risk of activating any fire alarm system within the building shall be conducted outside normal business hours. Routine planned work that must take place outside business hours will be scheduled at least ten (10) business days in advance with the COR.

9. CONTRACTOR QUALIFICATIONS

9.1 Technician/Dealer/Contractor Certifications: The Contractor must be qualified and experienced in accordance with NFPA requirements. The Contractor must be able to perform all duties defined within this scope on the Fire Alarm, Fire Suppression, Smoke

Management/Stair Pressurization Systems, and Portable Fire Extinguishers identified in the statement of work. Certifications for the Edwards Fire Alarm System (by General

Electric) must be submitted as part of the original proposal and annually thereafter. The

Fire Alarm System and Fire Suppression Systems may be supported by sub-contractors at the cost of the prime Contractor. The requirement for proof of certifications will apply to all sub-contractors.

PERFORMANCE WORK STATEMENT – FIRE PROTECTION SYSTEM(S)

9.2 Contractor shall initiate and maintain procedures to ensure that persons performing work on the site are skilled and knowledgeable in the methods and craftsmanship needed to produce the required quality levels for acceptance of completed work. Should this level not be attained, the Contractor shall remove and replace the work which does not comply with the recognized standards.

9.3 Contractor shall provide an OSHA compliant Job Hazard Analysis for all tasks (see paragraph 16.0 "Reports and Deliverables")

9.4 Contractor's safety training program for all workers, including at a minimum an OSHA ten

(10)-hour general industry certification.

9.5 The Safety Plan must identify an OSHA compliant competent person or persons who will be onsite whenever work takes place and have the authority and training to prevent unsafe work practices. The onsite competent person shall have and maintain for the duration of the contract an OSHA thirty (30)-hour general industry certification.

9.6 Contractor is responsible for and shall ensure staff are properly trained and hold the appropriate credentials as required for the services being performed. The Contractor shall provide proof of all applicable licenses/certifications two (2) days prior to commencement of any work to the COR. Contractor is not allowed to proceed with the performance of the contract without provide proof of all applicable licenses/certifications to the Government. In addition, prior to the start of any work, the Contractor shall provide documentation that all personnel who will work on critical equipment have been trained adequately and have at least five (5) years of experience working on the relevant systems. For any licenses/certifications which expire or are suspended, or for changes in staffing, the

Contractor must provide new proof of licenses/certifications before work continues. These requirements apply to all Contractor and Subcontractor personnel.

9.7 Contractor shall be liable for any destruction done inadvertently or otherwise during the performance of the contract.

9.8 Contractor shall be capable of delivering emails, reports, presentations. papers, and documentation in the latest version of Microsoft Office suite office automation format(e.g., Word, Excel, PowerPoint, Project, Vision, etc.,). If the data type being reported is not supported by the latest version of Microsoft Office, then the latest version of Adobe

Acrobat format will be acceptable.

9.9 Contractor Facility: It is required that the Contractor have a primary or satellite office for doing business geographically within or in close proximity of Washington DC. It is recommended that the Contractor have a minimum of 4 National Fire Protection

Association (NFPA) qualified technicians employed and living within 60 driving miles of the

U.S Department of Commerce Herbert Clark Hoover Building located at 1401 Constitution

Ave. NW, Washington, DC. 20230.

9.10 Safety and PPE equipment must be provided for each Contractor employee by the

Contractor.

PERFORMANCE WORK STATEMENT – FIRE PROTECTION SYSTEM(S)

10. TRAVEL

Travel is not required under this Order. Local travel to meetings, conferences or other official business covered under this contract is not reimbursable as a direct charge.

11. TASK SPECIFICATIONS (FIRE ALARM AND SUPPRESSION SYSTEMS)

11.1 Fire Alarm and Fire Suppression System Inspection, Testing, and Maintenance (ITM): Contractor must be able to inspect, test, maintain, and repair 100% of all fire alarm and fire suppression system devices in accordance with the latest applicable National Fire Protection Association (NFPA) codes and standards, international fire code (IFC) and GSA P100, including but not limited to:

- NFPA 1 – Fire Code

- NFPA 13 – Standard for the Installation of Sprinkler System

- NFPA 14 – Standard for the Installation of Standpipe and Hose Systems

- NFPA 17A – Standard for Wet Chemical Extinguishing Systems

- NFPA 20 – Standard for the Installation of Stationary Pumps for Fire Protection

- NFPA 24 – Standard for the Installation of Private Fire Service Mains and Their

Appurtenances

- NFPA 25 – Standard for the Inspection, Testing and Maintenance of Water-based Fire

Protection Systems

- NFPA 70 (NEC) - National Electrical Code

- NFPA 72 – National Fire Alarm and Signaling Code

- NFPA 90A – Standard for the Installation of Air-Conditioning and Ventilating Systems

- NFPA 92 – Standard for Smoke Control Systems

- NFPA 96 – Standard for Ventilation Control and Fire Protection of Commercial Cooking

Operations

11.2 Fire Alarm Monitoring Locations: HCHB Fire Alarm System(s) is monitored by OHS MegaCenter 24 hours/day, 7 days per week for the following location:

U.S. Department of Commerce

Herbert Clark Hoover Building (HCHB)

1401 Constitution Avenue, NW, Washington DC, 20230

The Herbert Clark Hoover Building is composed of multiple fire alarm subpanels in the renovated and non-renovated areas of the building and Childcare Center. All fire alarm subpanels and associated components report to the main fire alarm control unit (FACU) manufactured by

Edwards Fire Alarm System model EST3. The FACU is located in the main fire command room

14001 on the first level Corridor 0-3. Each elevator machine room on the non-renovated side of the building has its own dedicated subpanel, monitoring all detection devices and elevator recalls.

11.3 Emergency Response:

PERFORMANCE WORK STATEMENT – FIRE PROTECTION SYSTEM(S)

11.3.1. Contractor shall provide and maintain a hotline number available for emergency support 24 hours per day, every day of the year including weekends and holidays.

This number will be provided to the OHS Megacenter. which monitors the HCHB Fire Alarm System, to be contacted in the event of alarm activation.

(see paragraph 12.0 "Reports and Deliverables")

11.3.2. NOTE: Alarm monitoring services are not included in this scope.

11.3.3. Emergency service shall include any necessary support required for activation of the building alarm system whether audible to tenants or silent, for any issue that could compromise effective functioning of the alarm system, or for any issue that could otherwise create a safety risk to the building or its tenants.

11.3.4. In the event of a reported emergency service call from either the OHS MegaCenter or the COR, the Contractor shall provide personnel to respond to the emergency within thirty(30) minutes during normal business hours, and within one (1) hour outside of normal business hours. (see paragraph 12.0 "Reports and Deliverables")

11.4 Inspection & Testing Schedules: Contractor must be able to meet the following schedule:

11.4.1

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Q

S/Q

3-, 4-, 5-year Q

A/S/Q

A/S/Q = All devices tested Annually, Semi-annually, and Quarterly as defined in the most current edition of the NFPA codes and standards.

S/Q = All devices tested Semi-annually and Quarterly as defined in the most current edition of the NFPA codes and standards.

Q = All devices tested Quarterly as defined in the most current edition of the NFPA codes and standards.

3-, 4-, 5-Year = All devices, valves and components tested and internally inspected as defined in the most current edition of the NFPA codes and standards.

11.4.2 All 3-year, 4-year and 5-year Inspection, testing and maintenance shall be conducted as part of the base-period contract.

11.5. Sample list of recommended inspections, testing and maintenance of the fire alarm system could be located in “ Attachments 6-9 / Technical Exhibits 6-6: Sample List of ITM ”, and shall be used as the basis for ITM.

11.6 Fire Alarm System

11.6.1. Contractor shall provide 100% ITM and repair service for all fire alarm devices/appliances/components in accordance with NFPA 72 requirements. Types of devices/appliances are listed below:

PERFORMANCE WORK STATEMENT – FIRE PROTECTION SYSTEM(S)

a. Duct Detectors (Approx. 260)

b. Smoke Detectors (Approx. 350)

c. Water Flow Devices/Switches (Approx. 125)

d. Heat Detectors (Approx. 45)

e. Initiating Device/Fire Alarm Pull Stations (Approx. 146)

f. Audible Devices (Speakers) (Approx. 35)

g. Visual Devices (Strobes) (Approx. 40)

h. Tamper Switches (Approx. 90)

i. Electromagnetic Releasing Devices (Approx. 35)

j. Horizontal Fire/Smoke Partitions (Approx. 3)

k. CO Detectors (Approx. 2)

l. Horn Strobe Devices (Approx. 120)

m. Combination Speaker/Strobe Devices (Approx. 26)

n. Voice Evacuation Devices (Approx. 520)

o. Fire Alarms Control Panels (Approx. 26)

p. Power Supply Devices (Approx. 25)

q. Batteries (Approx. 120)

r. Fan Shutdown Devices (Approx. 150)

s. Communicator Devices (Approx. 4)

t. Annunciating Devices (Approx. 4)

u. Supervisory Devices (Approx. 150)

v. Fire & Fire/Smoke Dampers (Actuating and Fusible-link) (Approx. 260)

w. Firefighter Phones and Two-way Communication System (Approx. 220)

11.6.2. All fire alarm system devices, appliances and components shall be inspected and tested during the base year contract and subsequently on the option year(s).

11.6.3. The fire alarm panel’s sensitivity self-diagnostic report will be reviewed during the inspection. Any detectors reported to be outside of the allowable range will be repaired or replaced.

11.6.4. In addition to fire alarms testing, the Contractor shall test to ensure that access control doors (turnstile and security) and fire/smoke accordion partitions/doors (fire with fire alarm interface release upon operation of the fire alarms.

11.6.4.1. All fire dampers shall be physically tested to ensure proper electrical and mechanical operation of motor, linkage and dampers.

11.6.5. All water flows and tampers shall be tested to ensure proper functionality as related to the fire alarms system.

11.6.6. The Contractor shall provide all necessary test equipment and labor to perform required inspection, testing, maintenance, and repairs.

11.6.7. During all onsite work, the Contractor will provide a daily in-brief prior to any work completed and out-brief prior to departure to the COR (or representative).

11.6.8. All devices of the fire alarm system shall have a Unique Identifier (ID) number.

Vendor will provide a UID for every device in the fire alarm system

a. All inventories and inspection reports shall be organized by the UID.

b. UID numbers shall never change over the lifetime of the device (cradle to grave data maintenance).

PERFORMANCE WORK STATEMENT – FIRE PROTECTION SYSTEM(S)

c. UID numbers must never be re-used or re-issued to new devices from a previously retired device.

11.6.9. Contractor shall, at a minimum once a year and after any program alterations, create a backup copy of the system program(s) and deliver via a CD-ROM or electronic file transfer for the COR. (see paragraph 16.0 “Reports and Deliverables”)

11.6.10. Government will make available to the Contractor drawings, documentation, and other references as available. It should be noted that this documentation is incomplete, especially for older equipment.

11.6.11. Contractor shall retain copies of all required reports and service reports as described below for the duration of the contract and deliver a complete electronic set in Adobe PDF format to the CO and COR on completion of the contract. (see paragraph 16.0 “Reports and Deliverables”)

11.6.12. Contractor shall maintain onsite a binder including hard copies of all service reports in sequential order for the duration of the contract. The binder will be delivered to the COR at the completion of the contract. (see paragraph 16.0 “Reports and

Deliverables”)

11.6.13. Fire Watch: Contractor shall maintain a technician onsite at the main fire alarm panel to provide fire watch at any time when work requires deactivation of notification devices or when the system is called out to the DHS MegaCenter.

11.6.14. Repairs

a. Contractor shall inform the COR within 15 minutes of discovering any required repair which may create a safety hazard or have the potential to create a discharge of regulated materials.

b. Contractor shall inform the COR within 24 hours of any repair not meeting the standards of part 11.6.13 (see paragraph 6.0 “Constraints”)

c. Contractor shall provide all system repairs and adjustments required to maintain the systems fully operational, as well as ensuring reliability and efficiency.

d. Contractor shall provide any repair valued at $1,500 or less at no additional cost to the Government. Such repairs will be made within two (2) business days of discovery. Each repair item shall be addressed distinct from each other and Contractor shall not aggregate and/or combine several repair items of the same nature into one ticket to satisfy the referenced threshold amount.

e. For all repairs which the Contractor determines will exceed the $1,500 threshold, the Contractor shall immediately notify the COR of the requirement and provide an itemized quote including supporting pricing from the parts vendors or Subcontractors.

f. At the Government’s sole discretion, the Government may modify the contract to include repairs at a negotiated price. In such cases the $1,500 threshold shall be deducted from the total price of the repair. The Government may seek competitive quotes to support their negotiations.

g. At the Government’s sole discretion, the Government may purchase parts for repairs and elect to have the Contractor provide services for the installation. In such cases the cost of the part shall not be included in the price of the repair to determine the $1,500 threshold.

h. At the Government’s sole discretion, the Government may seek pricing for alterations to the fire alarm system approved by the AHJ and issue a modification to the contract to perform such alterations.

PERFORMANCE WORK STATEMENT – FIRE PROTECTION SYSTEM(S)

i. At the Government’s sole discretion, the Government may seek pricing for confidence testing of the fire alarm system following alterations as approved by the

AHJ.

j. Nothing in Paragraph 11.6.13 shall be interpreted to restrict the right of the Government to contract with 3rd parties to perform such services.

k. The Contractor shall provide updated as-built documentation for any alterations made. (see paragraph 12.0 “Reports and Deliverables”)

l. Following all repairs and alterations, the Contractor shall be responsible to update the FireWorks graphical user interface and ensure communication with any new/replaced devices. (see paragraph 12.0 “Reports and Deliverables”).

m. Contractor shall be responsible for cost of replacement of all batteries as set forth in ATTACHMENT 6/ Sample Fire Alarm System ITM.

11.7 Water-based Fire Suppression/Protection System

11.7.1. Contractor shall provide 100% ITM and repair service for the following fire suppression devices. Approximate current types of devices are listed below. Devices change periodically as devices are placed in and out of service:

a. Heads

b. Control Valves

c. Check Valves

d. Fire Department Connections

e. Dry Systems

f. Wet Systems

g. Nitrogen Generator

h. Air Compressor

i. Fire Pump; including the Controllers and Jockey Pump

j. Fire Pump Test Headers

k. Freeze Protection Valves (ball-drips)

l. Pressure Reducing Valves

m. Valve Tamper devices

n. Standpipes and Hose Connections

o. Risers/Drains

p. Auxiliary Drains

q. Standpipes/Hose Connections

r. Water Flow devices

11.7.2. Sample list of recommended inspections, testing and maintenance of the water-based fire protection system(s) could be located in “Attachment 7/ Technical Exhibit

7: Sample List of Water-Based Fire Sprinkler ITM”, and shall be used as the basis for ITM.

11.7.3. All 3-year, and 5-year ITM items shall be completed on the base contract.

12. REPAIRS AND PARTS – FIRE ALARM AND FIRE SUPPRESSION SYSTEMS

PERFORMANCE WORK STATEMENT – FIRE PROTECTION SYSTEM(S)

12.1 Contractor shall be qualified to complete all repairs. Contractor shall identify any and all needed repairs and modifications needed during onsite ITM. All deficiencies identified by the Contractor shall be documented and reported to the DOC Building

Management immediately by the Contractor while on site, and at the time of discovery.

Documentation shall include as found condition, corrective actions, and the as left condition.

12.2 Necessary repairs for deficient or inoperable devices such as those found during

ITM, or have failed during operation will be provided by the contractor. Only original replacement components manufactured by the original equipment manufacturer or other compatible components are used in order to preserve Underwriters Laboratories (U.L.)

Listings, Factory Mutual (FM) Global and meet NFPA requirements.

12.3 Normal business hours (M-F, 0700-1600, excluding government holidays and emergencies) require 4-hour response times.

12.4 After hours/Emergency calls (all other times to include emergencies) require 2-hour response times during the after-hours period.

12.5 A hard copy and e-copy (e-mailed) of all findings and repairs will be produced and delivered to the COR (or representative) by the end of the following business day in which the repairs were made.

12.6 Deficiencies should be completed within 5 days of final report but need to be identified by the close of business of the day found.

13. PORTABLE FIRE EXTINGUISHERS

13.1. The contractor shall provide tools, materials, equipment, transportation, personnel, supervision and all other items and services to perform inspection, testing, recharging, maintenance and hydrostatic testing of all portable fire extinguisher as stated within the below Statement of Work (SOW) for the Department of Commerce Herber Clark Hoover Building located at 1401 Constitution Ave. NW, Washington D.C. 2030.

13.2. The portable fire extinguisher inspection, testing, maintenance and recharging shall include but not limited to 5 lb., and 10 lb. Class ABC, BC, Carbon Dioxide and K type portable fire extinguishers.

13.3. The contractor shall perform all required testing and recharging for all fire extinguishers at the vendor’s place of business. All required inspection, testing, maintenance and recharging of portable fire extinguishers shall be in full compliance with NFPA 10 (latest edition), 49 CFR 180.205, DOT SP-10915 or TC SU 5134 and manufacturer’s recommendations and specifications for each type of fire extinguisher.

13.4. All testing, maintenance, and recharging of the portable fire extinguishers shall be performed by a certified technician in accordance with the factory training and certification program for the specific type and brand of the portable fire extinguisher being serviced

PERFORMANCE WORK STATEMENT – FIRE PROTECTION SYSTEM(S)

and registered and/or licensed.

13.5. The contractor shall replace all fire extinguishers removed from service for maintenance or recharging with a fire extinguisher suitable for the type of hazard being protected and shall be of at least equal rating.

13.6. Sample list of recommended inspections, testing and maintenance of the portable fire extinguishers could be located in “Attachment 10 / List and Location of Portable Fire Extinguishers”, and shall be used as the basis for ITM.

13.7. Portable Fire Extinguisher Inspection and Maintenance:

13.7.1. Fire extinguisher shall be inspected for any physical/visible damage and/or corrosion to the cylinder, mechanical parts, hose (expelling means), seals/tamper indicators, valve stem, “O” ring, etc.

13.7.2. Each fire extinguisher shows evidence of dents, mechanical injury or corrosion shall be condemned and removed from service. Condemned cylinders shall be stamped

“CONDEMNED” in accordance with NFPA 10: 8.8.2.

13.7.3. The fire extinguisher shall be recharged in accordance with NFPA 10: 7.8, If the “O” ring, valve stem(s), and any additional gasket(s) shall be replaced. The contractor shall provide new parts only. Reconditioned or refurbished parts are not acceptable.

13.7.4. Inspect the fire extinguisher for presence of manufacturer date/serial number, operating instructions and legibility, 6-year (maintenance) and 12-year (hydrostatic testing/recharge) inspection tags affixed to the shell of the fire extinguishers. Any old tags, labels, removable boots, and foot rings shall be removed.

13.7.5. Provide list of all fire extinguishers found to be deficient and/or requiring 6-year maintenance (5-year for Carbon dioxide fire extinguishers), and 12-year hydrostatic testing/recharging.

13.7.6. Inspect the appropriate height of each portable fire extinguisher in accordance with

NFPA 10: 6.1.3.8. Adjust the height by replacing the fire extinguisher mounting bracket as needed by using fire extinguisher manufacturer approved product.

13.7.7. Inspect each fire extinguisher mounting bracket and/or damaged cabinet. Secure and/or replace the mounting brackets as needed by using manufacturer’s specified parts. Include list of any damaged fire extinguisher cabinet in the inspection report.

13.7.8. Provide each fire extinguisher with securely attached annual inspection tag indicating the month/year of maintenance, person performing the work and name of agency performing the work.

13.7.9. Each fire extinguisher requiring the 6-year internal examination shall be provided with a weatherproof label affixed to the shell in accordance with NFPA 10: 7.3.6.5.

13.8. Hydrostatic Testing:

PERFORMANCE WORK STATEMENT – FIRE PROTECTION SYSTEM(S)

13.8.1 All hydrostatic testing shall be in accordance with NFPA 10: Section 8.

13.8.2 The hydrostatic testing shall include both internal and external visual examination of the cylinder.

13.8.3 Each fire extinguisher gone under hydrostatic testing shall be provided with a weatherproof label affixed to the shell in accordance with NFPA 10: 7.3.6.5.

13.8.4 Replace fire extinguisher identification labels, classification symbols, product inspection stickers/plates/decals and/or other required information labeling if the originials found to be damaged or missing.

13.8.5 Recharge each fire extinguisher passing the hydrostatic testing in accordance with manufacturer’s instructions.

13.8.6 Provide list of all fire extinguishers which have failed the hydrostatic testing along with the corresponding test results paperwork. Condemn all hydrostatically failed fire extinguishers.

13.8.7. Estimated Portable Fire Extinguisher Inventory is as follows:

Class/Capacity Number

Multupurpose A: BC 346

Water-Based Class A 12

Carbon-Dioxide 28

K Type 12

*** Note: Fire Extinguisher quantities provided on the list above is for estimating purposes and shall be verified/updated during the base contract. If any descripencies found in the number, class or capacity of portable fire extinguishers, it shall be reported to the Contracting Officer prior to prceeding the inspection. For list of portable fire extinguisher locations, refer to “Attachment 10 / List and Locations of Portable Fire Extinguishers”.

13.9. Warranty:

Contractor shall provide parts and labor warranty for all new, repaired, recharged and hydrostatically tested fire extinguishers for a period of 180 days after completion.

13.10. Forms and Reporting

Contractor shall provide a written certification/summary report documenting all inspection, maintenance and testing results of the portable fire extinguishers. The summary report shall include but not limited to type, capacity, location, date of inpsection/testing, manufacturer’s date/serial number and operational condition (tested, recharged, condemned, removed, etc.) of each fire extinguisher. Summary report shall be provided to Contracting Officer (CO) or his/her designated representative upon completion of the inspection, testing and maintenance.

14. COMMERCIAL KITCHEN GREASE EXHAUST HOOD FIRE SUPPRESSION SYSTEM ITM

PERFORMANCE WORK STATEMENT – FIRE PROTECTION SYSTEM(S)

14.1. Contractor shall provide a minimum of two (semiannual) full inspection, testing and maintenance of the commercial kitchen grease exhaust hood fire suppression system(s) in the “Serving Line” in accordance with NFPA 96, NFPA 17A and fire suppression manufacturer’s requirements. All inspection, testing and maintenance on the grease hood fire suppression system shall be conducted by a certified technician(s). The inspection, testing and maintenance of the grease hood fire suppression system shall include but not limited to :

a. All components including the storage tanks are inspected for defects, corrosion, and malfunction.

b. Nozzles from which the extinguishing agent is discharged are inspected for build-up.

c. Nozzle caps are replaced.

d. Air is run through the extinguishing lines to make sure there is no blockage.

e. The manual pull station is pulled to make sure it activates the system. It shall be the contractor’s responsibility to provide the fire alarm control unit (FACU) support and outage during the ITM.

f. Pressure gauges are checked for proper pressure.

g. Operation of gas shut off valve and microswitch are tested.

h. Ensure the fans are running and operating properly as designed.

i. Cut the fusible links (simulating the melting of the metal due to excessive heat) to see if the system activates.

j. Install new links with the date stamped on them for proof of service for the fire marshal inspection.

k. Check that the gas shuts off upon activation.

l. Test that the electrical shuts off upon activation.

m. Tag the system showing certification was completed by a professional according to regulations.

n. A Commercial Cooking System Service and Inspection Report will be submitted to the

DOC AHJ (or respective representative) and DOC Building Management upon completion of the work.

o. Provide a list of all deficiencies, impairments and recommended corrective measures found during the ITM.

14.2. It shall be the contractor’s responsibility to replace the discharge nozzles and fusible links in accordance with the manufacturer’s required intervals, part selection and instructions at no cost to the government.

14.3. All ITM shall be coordinated with the DOC Building Management and conducted after the kitchen business hours to minimize any interruption.

15. SMOKE MANAGEMENT/STAIR PRESSURIZATION SYSTEM ITM

15.1. General conditions of testing: Tests shall be carried out to check the performance of all stairway pressurization systems. All doors and windows shall be in the closed position before air flow and pressure difference measurements are made. Vents to vertical shafts and on the leeward sides of the building that are required for pressurization relief should be open. Tests should not be carried out in winds stronger than 11 mph. An allowance should be made for stack effect per specific codes.

PERFORMANCE WORK STATEMENT – FIRE PROTECTION SYSTEM(S)

15.2. All stair pressurization systems shall be initially inspected, and tested during the base year contract, and subesquentley on the option year(s).

15.3. Pre-function testing: Pre-functional checklist items include, but limited to the followings:

a. Fan systems and dampers are installed per the design intent and manufacturer's installation instructions;

b. Control system point-to-point checkout is complete to ensure all fan and damper input/output points are wired correctly;

c. Normal power, and emergency if applicable, is provided to each fan and damper assembly at proper voltage;

d. All fan systems have been balanced per the design intent; and

e. All safety and interlocks, especially fan status and high-pressure cut-outs, are installed and functioning as per the design intent.

15.4. Sequence of operation:

14.3.1. The sequence of operations for individual stairwell pressurization system shall be verified based on the system design intent and its interlock with the building HVAC automation and fire alarm systems. All isolation dampers shall be verified to ensure on open position and the supply fan will be commanded ON automatically upon an event signal.

14.3.2. Initiate an event signal and perform the following:

a. Ensure all isolation dampers are open (if applicable) and supply fans turn ON;

b. Measure and record the pressure differential across each stairwell door with all doors closed. Measured pressure differential should exceed the value required by code. Note that the stack effect; wind speed and direction; and outdoor temperature may all influence measured pressures and system balance;

c. Measure and record the force needed to open one door using a spring scale. Hold door open and measure the pressure differential across each stairwell door again. Measured door opening force should not exceed code, while pressure differential across remaining doors should meet or exceed code;

d. Continuing from above, open the required number of doors one at a time, measuring and recording the force needed to open each door respectively, and the pressure differential across the remaining stairwell doors. Measured door opening force should not exceed code, while pressure differential across remaining doors should meet or exceed code requirements; and

e. With all required doors open, determine the direction of air flow across each door opening.

Verify that air flows from the stairwell to the occupied space;

f. For compensated systems, follow the same procedures as described above but with slightly different acceptance criteria. That is, the design stairwell pressure setpoint should be maintained throughout the test, and the response time of the control algorithm must be checked. The response time of the pressurization control loop should not allow short-term pressure values to fall below the value required by code.

PERFORMANCE WORK STATEMENT – FIRE PROTECTION SYSTEM(S)

14.4. Activation of the system: This test shall operate the automatic fire detection system

(smoke detector). During the test signaling circuit to the central fire alarm panel, and all key components of the pressure differential system shall be inspected.

14.5. Pressure differential : This test shall measure pressure differential across each door separating a pressurized and unpressurized space to the relevant accommodation on the floor levels with the pressure differential system running. The tests shall be carried out as follows:

a. Initiate the pressure differential system operation. Allow fans to operate for 10 min to establish steady air temperatures;

b. Measure the pressure differential between the pressurized space and the relevant accommodation;

c. Measure the pressure differential between the pressurized staircase and the relevant accommodation; and

d. These readings shall be taken using a calibrated manometer, with appropriate tube connections.

14.6. Air velocity : This test shall be to measure the air velocity through an open door separating a pressurized and an unpressurized space, and shall comply with the requirements set forth in the system(s) appropriate design objective. The tests shall be carried out as follows:

a. Actuate the pressure differential system;

b. Measurement of flow velocity through the relevant doors shall be taken with all other doors open or closed in accordance with the system(s) appropriate design objective.

The doorway shall be clear of obstructions;

c. Take at least 8 measurements, uniformly distributed over the doorway, to establish an accurate air velocity;

d. Calculate the mean of these measurements, or alternatively move an appropriate measuring device steadily over the cross section of the open door and record the average air velocity; and

e. The measurements shall be taken using a calibrated anemometer providing an accuracy of +/- 5%.

14.7. Door opening force: This test shall measure the opening door force on the doors between pressurized and unpressurized spaces. The opening door force shall be measured as follows:

a. Actuate the pressure differential system;

b. Fasten the end of the force measuring device (e.g. spring balance) to the door handle, on the side of the door in the direction of opening;

c. Release any latching mechanism, if necessary holding it open;

d. Pull steadily on the free end of the force measuring device, noting the highest value of force measured as the door opens; and

e. Take at least 3 measurements and calculate their mean.

14.8. Alarm system test : Tests should be made to ensure that the smoke control/ stair

PERFORMANCE WORK STATEMENT – FIRE PROTECTION SYSTEM(S)

pressurization system is brought into operation by manual and automatic alarm systems, i.e.

the pressurization fan(s) are started, or are boosted to full capacity when reduced level pressurization is provided. In addition, cancellation of the alarm should not shut down pressurization fans.

14.9. Qualifications : Special inspection agencies conducting the inspection and testing of the smoke control/stair pressurization system shall have expertise in fire protection engineering, mechanical engineering and certification as air balancers.

14.10. Reports: A complete report of testing shall be prepared by the special inspector or special inspection agency.