P01 - Martinsburg - SOW - Final_20260702.docx

MARTINSBURG CRRC - UPGRADE PERIMETER SECURITY

510 BUTLER AVENUE,

MARTINSBURG, WV, 25405

Scope of Work (SOW)

GENERAL

1. BACKGROUND

The Department of Veterans Affairs (VA), Office of Information & Technology (OIT), IT Space and Facilities Management, maintains the Capital Region Readiness Center (CRRC), a Mission-Critical facility, located on the premises of the VA Medical Center (VAMC) campus in Martinsburg, WV.

This requirement is for a Design-Build (DB) contract to design and install a perimeter security hardening (fencing, guard gate, bollards, etc.) of the CRRC facility that meets the requirements of the current VA Physical Security and Resiliency Design Manual (PSRDM) and VA Technical Information Library (TIL). The Design-Build Contractor (DBC) shall provide all resources necessary for full design and construction including site verification (surveying, underground utility location, etc.), equipment, labor, material, installation etc., for the deliverables described in this Statement of Work (SOW), except as otherwise specified.

1) GOALS

The goal of this project is to harden the perimeter of the CRRC facility by replacing existing fencing with an autonomous system as indicated in this SOW and shown on the SITE PLAN. The new fencing and perimeter security system will meet PSRDM requirements and include full anti-climb and anti-ram capabilities, incorporating cabling and bollards as determined by DB contractor design. The Main entrance will have entry gates made anti-climb and be made anti-ram through addition of an integrated lift-gate system.

2) OBJECTIVES

The objectives of this project are to:

a. Replace existing fencing as indicated in SOW with anti-climb and anti-ram fencing system incorporating cabling and bollards as required by the DB designer.

b. Replace or modify existing Main Entry gates to make them anti-climb and eliminate pass under access.

c. Install integrated anti-ram lift-gate system to protect Main Entry.

d. Maintain functionality of a secured main gate and perimeter security while hardening the area.

3) REQUIREMENTS

a. Where a conflict exists between the specifications and drawings, the specifications shall prevail.

b. The DBC and their subcontractors will not need access to the CRRC LAN or any VA Sensitive Information to execute the contract, but VA CRRC security staff will provide DBC with technical assistance for integration of perimeter security systems as required.

c. The awarded DBC will adhere to all codes, standards, guidelines and design requirements found in the VA’s Technical Information Library (TIL)

d. Utility Shutdowns:

i. DBC shall provide twenty-one (21) calendar days’ advance notice for any planned utility shutdowns to allow the station to notify staff/visitors and prepare contingency plans if necessary.

ii. Planned utility shutdowns should be indicated on the project schedule.

e. Submittals and Shop Drawings:

i. Within 10 calendar days contractor shall submit a work plan detailing schedule, products to be used, mix design for the concrete, fencing details, bollards, gates, and any other engineered details or products to be used for government review and approval.

ii. Unless otherwise stated the contractor shall provide shop drawings and equipment submittals for review and approval by the COR twenty-one (21) calendar days prior to the start of construction. The Government has up to seven (7) calendar days to approve the submittal.

iii. No work shall be started prior to review and approval by the COR.

f. OSHA Certification:

i. The contractor shall have an OSHA certified site superintendent on site whenever any work is being performed.

ii. A copy of the OSHA certification shall be supplied to the COR prior to the start of any work and retained as part of the project folder.

g. DBC will provide all design services, including architectural, engineering, surveying, underground utility detection and technical support required to provide a complete design meeting PSRDM and VA TIL requirements for use in providing and installing a new perimeter security system.

5) POST-AWARD MEETING

a) A pre-construction (kick-off) meeting between the Contracting Officer (CO) or Contracting Specialist (CS), the Contracting Officers Representative (COR), and key GC team members will be conducted to review project objectives, scope, deliverables, communication, site access, schedule, and responsibilities.

b) During this meeting the Notice to Proceed (NTP) should be signed. After this meeting the awarded DBC shall provide their services according to the approved project schedule.

c) Preconstruction Period: The DBC shall provide the following:

a. Complete design and construction documents (CDs) per the following schedule:

i. Within 30 calendar days of Notice to Proceed - the DBC and their design professionals will meet with VA representatives to present and review an initial design proposal.

ii. 14 calendar day period – VA to review and provide comments to DGC.

iii. 14 calendar day period – DBC will modify CDs and present to VA for final review.

iv. 14 calendar day period – DBC will incorporate review comments and complete final design CD package.

b. Construction Security Plan: Defines both physical and administrative security.

c. Construction Phasing Plan: The DBC will develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

d. Submittal Registry: The Submittal Registry shall include a listing of all documentation required for pre-approved submissions including shop drawings, technical data, product performance information, calculations, and samples.

e. Accident Prevention Plan: The APP (aka Construction Safety & Health Plan) shall interface with the Contractor's overall safety and health program.

f. Activity Hazard Analyses: AHAs are also known as Job Hazard Analyses, Job Safety Analyses, and Activity Safety Analyses.

g. Construction Schedule: WBS schedule including start/end dates, duration and sequencing, preferably in MS Project or Primavera format (include floats) and in PDF.

h. Infection Control Plan (ICP): Narrative description of the dust control and debris disposal process including disposal destination and methodology.

i. Quality Control Plan (QCP): Describes the methods by which the Contractor will ensure all work is being accomplished in accordance with specifications and this SOW.

j. Environmental Protection Plan: The Contractor shall meet with the COR to discuss the proposed Environmental Protection Plan and to develop mutual understanding relative to details of environmental protection.

k. Document Submissions. All documents included as Attachments to this SOW that are required to be filled out and signed or jointly signed by the Contractor.

6) TASKS AND RESPONSIBILITIES

a) Construction Period: The DBC shall provide the following during the construction period:

i. Submit RFI’s during construction as necessary.

ii. Issue daily field reports of construction progress to the COR and CO by next day.

iii. Attend field inspections and punch list inspections as requested by the COR.

b) Construction Close-out Period:

i. The DBC shall provide the following:

a. Inspection and Approval by the COR and/or the CO.

b. Final Approval and Beneficial Occupancy when applicable.

c. Warranties documents and O&M Manuals.

d. As-built drawings and record submittals.

e. Contractor Release of Claims.

f. All Waste Reports submitted per Safety and Health during Construction Activities.

c) Deliverables: The contractor shall provide all submittals required by the Specifications Book. In addition, the contractor shall provide material data and/or shop drawings for the following items:

i. Fencing details and characteristics.

ii. Concrete mix, properties, and characteristics.

iii. Phasing plan

iv. Third Party Testing

7) SCOPE

a) General Considerations

i. Install temporary road barriers and detour signage to control traffic.

ii. All concrete work shall be done according to Industry standards including finishes and rebar design and installation.

iii. Sweep the street, parking lot, curb, gutter, and sidewalks the entire length of the impacted area. Dispose of loose debris properly.

iv. Clean work area. Sweep the entire length of the impacted area. Dispose of loose debris properly.

v. Restore all landscaping to match existing prior to the start of the project.

vi. Restore areas disturbed with new topsoil and sod. Spoils, grass seed, and seed blankets will not be deemed an acceptable substitute at main entry area or along Butler Road.

vii. Develop a preliminary construction schedule.

viii. Work to be completed during weekdays (0700 –1600). Work outside of normal business hours or weekends shall be coordinated with the COR and shall be requested fourteen (14) calendar days prior in writing or e-mail to the COR for approval.

ix. No work shall take place without written or e-mail confirmation from the project COR.

x. CRRC must maintain operation 24 hours a day, 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the contractor’s responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, and a schedule defining the duration of the work along with milestone subtask (phasing).

xi. Contractor shall conduct private and public utility clearance service and provide written documentation of clearance to owner prior to mobilizing to commence work.

xii. Cast in place concrete shall have exposed surfaces protected from premature drying, wash by rain, wind, or excessively hot or cold temperatures.

b) Anti-Ram Rated Vehicle Barriers Active Barriers

i. Active barriers shall be anti-ram rated hydraulic or electric lift-gate system fully integrated into security system and existing guard building.

ii. Locations: At access points that permit vehicles within the minimum 50 feet (15 m) standoff zone around the facility. Examples include access to the loading dock, emergency lanes, and maintenance access. When the 50 feet (15 m) standoff zone coincides with the site perimeter fence, the active barriers are to be located at the vehicle entrances into the site.

iii. Structure: See Chapter 7, section 7.4 Anti-ram Resistance, for structural requirements of active barriers.

Inactive Barriers

i. For places where inactive barriers are called for, contractor to utilize either boulders that are no less than 30 inches in height, and 4 feet apart, or a cable and bollard system that meets the minimum requirements to be rated vehicle anti-ram per ASTM F 2656-07.

c) Fencing

i. All fencing on site to be rated at minimum anti-climb and anti-ram. Contractor shall replace existing fencing systems as indicated in SOW (SITE PLAN).

d) Gates

i. Gates to be rated anti-ram and anti-climb,without pass under ability and have a locking mechanism. Provide as indicated in SOW. DBC will tie-in to an integrated security system.

SOW Clarifications

The attached images indicate required fence location along with typical photos. The SITE PLAN approximately shows affected areas included in contract and included fencing is divided into 6 different sections, each with their own unique requirements.

1) Section 1 - Existing Fence Line Abutting GSA Property

· Approximately 293ft, 7ft high, of black chain link fencing, separates the CRRC grounds from a General Services Administration (GSA) ownedwater-retention pond and adjacent ATF property. The chain link fencing is owned by ATF. The pond borders a public-access road and is protected with chain link fencing. Additional ATF fence runs further to existing ATF parking lot.

· DB Contractor to installcontinuous anti-ram and anti-climb fencing system in this section offset approximately 10 feet from the existing fence, but the actual placement will be determined during design This new fencing system shall have two (2) 4’ wide secured operable gates located per VA. The space between fences shall be covered with materials such as crushed stone and landscape fabric to eliminate vegetation growth.

· This fence line will essentially run parallel to the existing ATF Anti-climb fence and continue along section 2 as indicated on SITE PLAN.

· Existing drainage structures and inground features such as utility access structures may be factors in new fence location and some regrading or modifications to drainage structures/systems may be required as determined during design.

ATF-owned fence at GSA pond.

ATF-owned fence intersection at parking lot.

2) Section 2 – Adjacent to Residential Property

· Approximately 175ft, 7ft high, of silver chain link fencing separates the CRRC grounds from residential property.

· DB Contractor to install new continuous anti-ram and anti-climb fencing system in this section offset approximately 10 feet from the existing fence.

· This section shall continue from section 1 and connect to section 3 as shown on SITE PLAN.

· Existing drainage structures and inground features such as utility access structures may be factors in new fence location and some regrading or modifications to drainage structures/systems may be required as determined during design.

ATF-owned fence intersection with Residential fence.

3) Section 3 – VAMC Property

· Approximately 354ft, 7ft high, of black chain link fencing, separates the CRRC grounds from undeveloped VAMC land (right of fence in below picture). The VAMC land borders a public access road and is not surrounded by any fencing.

· DB Contractor to demo existing fence and install continuous anti-ram and anti-climb fencing system in this section.

· This fence section shall have 1 operable and lockable egress gate integrated into security system. The gate location, lock mechanism and security operation and tie-in shall be coordinated with VA during design.

The location of the fence in this area may be affected by existing trees and their roots and branches. Any tree work required for completion of this work will be the responsibility of the DBC and must be approved by VA during design and prior to execution of this work.

VAMC-owned fence between CRRC and VAMC open space.

4) Butler Avenue

· Black metal fencing separates the CRRC grounds from Butler Avenue. Butler Avenue is the main road into the VAMC.

· DB Contractor to demo existing fence and install continuous anti-ram and anti-climb fencing system in this section.

· Existing drainage structures and inground features such as utility access structures may be factors in new fence location and some regrading or modifications to drainage structures/systems may be required as determined during design.

· Sod for damaged grass and replacement of damaged or removed landscaping is required within this section of work.

CRRC-owned fence along Butler Ave.

Section 5 – Main Gate Area

· Black metal fencing separates the CRRC grounds from VAMC.

· In this section of fence is the main vehicular entrance gate to the CRRC facility consisting of a manned guard station flanked by two single swing vehicle gates. The guard controls the automatic gate operators for vehicle entry and exit.

· DB Contractor to demo existing fence and install continuous anti-ram and anti-climb fencing system in this section. DBC shall design and install a system to upgrade or replace the existing gates to make anti-climb and unable to be passed under. DBC to install integrated pedestrian security gate similar to existing. DBC to coordinate hardware and controls with VA during design.

· DBC shall design and install an anti-ram liftgate system. All gates shall be integrated into existing security system.

· Sod for damaged grass and replacement of damaged or removed landscaping is required within this section of work.

· DBC shall locate existing utilities within grass and paved areas and document on existing conditions/as-built drawings. This information shall be used for coordination of new work, potential reuse, or removals and determined during design.

CRRC parking lot inside security gate looking toward Butler Ave.

CRRC main gate and guard building.

Section 6 – Parking area

· Approximately 7ft high, black chain link fencing, separates the CRRC grounds from a VAMC parking lot.

· This section of fence has an electronic, secured pedestrian gate with card reader located near the guard station.

· DB Contractor to demo existing fence and install continuous anti-ram and anti-climb fencing system in this section with integrated pedestrian security gate similar to existing and tie into existing security system. DBC to coordinate hardware and controls with VA during design.

· DBC shall locate existing utilities within grass and paved areas and document on existing conditions/as-built drawings. This information shall be used for coordination of new work, potential reuse, or removals and determined during design.

· The existing fence will be removed and new fence located near and along existing CRRC pavement curb and with final actual location determined during design.

CRRC-owned fence between CRRC and VAMC parking lot.

5) Third Party Testing

6) Contractor will provide a one-year warranty on any work completed.

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