P01 - DRAFT Statement of Work v2 - 640-13-134 PAD Cath Lab OR TAVR Upgrades.pdf

Statement of Work

Veterans Affairs Palo Alto Health Care System (VAPAHCS)

PROJECT TITLE: Cath Lab/Hybrid OR TAVR Program Upgrades PROJECT LOCATION: Cath Lab Suite, 2nd Floor, Bldg. 100

3801 Miranda Avenue, Palo Alto CA 94304

PROJECT NO: 640-13-134

PROJECT TYPE Non-Recurring Maintenance (NRM)

EXECUTIVE SUMMARY

A. PROJECT DESCRIPTION: To provide comprehensive construction services to complete construction of a new Hybrid OR Suite and the installation of a rooftop air handling unit (AHU) in accordance with the construction documents as provided by the

VA’s architectural and engineering consultants. The new Hybrid OR Suite is approximately 3500sf and has been partially constructed. It has remained unoccupied for a few years.

B. CONSTRUCTION SCHEDULE: Complete construction of the project within 365 calendar days from “Notice to Proceed” (NTP).

Contractors shall refer to the solicitation documents for the minimal submission requirements and instructions pertaining to this project. The contractor shall provide services during construction as outlined in this statement of work, as well as associated design documents, drawings and specifications titled “100% - Bid Set” (attached to the solicitation as “S02 - Construction Documents Bid Set.” These construction services shall be provided to the Veterans Affairs Palo Alto Healthcare System (VAPAHCS), located at 3801 Miranda Avenue, Palo Alto, CA 94304, all in accordance with this statement of objectives, applicable contract terms and conditions, and specifications.

1. PROJECT BACKGROUND

1.1. The new Hybrid OR Suite is located on the 2nd floor of Bldg. 100 (VA Palo Alto’s Medical

Facility and main Hospital). It is adjacent to an existing Cath Lab Suite that will remain operational during construction. The new Hybrid OR Suite is approximately 3500sf and encompasses an Operating Room, a Control Room, a Generator Room, an Anesthesia

Pump Equipment Room, a Scrub Area, a Clean Supply Room, a Holding/Monitor Area, a

Locker Room, and a couple of Toilet Rooms. This suite will also include a new HVAC system that will extend from the 2nd floor through the 4th floor with roof penetration that will culminate with the installation of a new Air Handling Unit (equipment that is already owned by the VA) on the roof. The total affected gross area for this project is approximately 4,795sf.

1.2. This project has been partially constructed on the 2nd, 3rd, and 4th floors and has remained unoccupied for a few years. It recently underwent a re-design with a new

Architectural/Engineering firm that has documented the existing conditions and have

DRAFT

made some minor design changes to these conditions. The design intent was to keep all existing conditions “as is” and has remain as such with the exception of the minor changes.

2. PROJECT PURPOSE AND DESCRIPTION

2.1. The intent is to select a qualified contractor to provide all labor, materials, equipment, tools, and supervision to complete the construction of the Hybrid OR Suite and the installation of an Air Handling Unit on the roof.

2.2. The contractor shall also coordinate with various equipment vendors and assist vendors with the installation of VA own equipment at the appropriate stages of construction as required. Some equipment is integral to the construction, i.e. structural anchorage, med-gas hookups, etc.

2.3. The contractor shall be knowledgeable with regards to all national, state and VA healthcare standards, design guides and policies. The contractor shall maintain valid and current contractor’s licensure, verifications, and certifications, as applicable for this project.

3. STATEMENT OF OFFER ITEMS

3.1. The provision of comprehensive construction services to complete the construction of a

3500sf Hybrid OR suite and the installation an Air Handling Unit on the rooftop of Bldg.

100 (VA Palo Alto’s Medical Facility and main Hospital) per the construction documents.

The construction documents comprise of a set of drawings and the accompanying specifications manual. These documents encompass the following design disciplines:

structural, architectural, fire protection, plumbing, electrical, mechanical, and medical equipment.

3.2. Contractor is responsible for any third-party inspector/commissioning services as applicable to ensure the new mechanical system is in compliance with both the VA and local requirements.

4. SPECIFICATIONS AND DRAWINGS

4.1. Specifications and Drawings: After the award of a contract, one set of specifications and drawings will be furnished by VAPAHCS to the contractor. The contractor may, at their own expense, create additional drawings and specifications for the purpose performing the work described in the contract, using electronic files furnished by the government.

4.2. As-built Drawings. The contractor shall be responsible to provide marked-up as built drawings and deliver two approved completed sets of as-built drawings to the

Contracting Officer’s Representative as per paragraph 1.14 of spec section 01 00

5. COMPLIANCE WITH CODES AND STANDARDS

5.1. The contractor shall comply with all design drawings and specifications during the project, including applicable codes and standards described in the VA’s design guides and design manuals, and the VA’s standards for information technology. Applicable codes and standards are outlined in greater detail in the project construction documents.

6. ADDITIONAL CONSIDERATIONS

6.1. Restoration Plan: The contractor shall provide a Restoration Plan including, but not limited to, general requirements, restoration for any damages to existing walls, ceiling, equipment, wires, or utilities during construction.

6.2. Quality Control Plan: The contractor shall provide a Quality Control Plan which shall be submitted 30 days from NTP and prior to commencing work. Contractor shall refer to

Exhibit A, “Section 014500 Quality Control” and Exhibit B, “Quality Control Plan Review

Checklist” for detailed instructions.

6.3. Submittal Register Schedule: The Contractor Shall provide a Submittal Register as defined within the project specifications lists and individual submittal sections with schedule and submittal descriptions. Submittal register shall be submitted prior to commencing construction work.

6.4. Utility shutdowns. The contractor shall coordinate all utility shutdowns with the contracting officer’s representative. Major utility shutdown will require 45 days advance notice to coordinate with facility.

6.5. Interim Life Safety Measures (ILSM). Contractor shall coordinate with the contracting officer’s representative, VA Safety Officer, VA Infection Control firm, to comply with any

Interim Life Safety Measures required during construction. Life Safety Measures shall include the following, at a minimum;

6.5.1 Providing and maintaining compliant fire/smoke barriers and sprinklers or heat detectors as needed during construction.

6.5.2 Ensuring that the equipment staging or lay down areas, if applicable, comply with applicable VAPAHCS safety requirements. Any staging or lay down areas and construction fencing shall be coordinated between the general contractor and contracting officer’s representative.

6.6. Security Considerations. At no time will the vendor be in contact or have access to VA sensitive information. VA sensitive information procedures shall be followed per VA

Handbook 6500.6. The Contractor shall adhere to VAAR 852.252-75, Security

Requirements for Unclassified Information Technology Resources (Interim-October

2010).

6.7. Station Operations. The contractor shall generally perform all on-site visitation or work between the hours of 8:30 AM and 4:30 PM, Monday through Friday (Federal Holidays excluded), unless otherwise approved by the contracting officer’s representative. The contractor shall perform all or part of work elements involving significant noise or vibrations affecting nearby areas outside of these normal work hours, in order to avoid impacting daily operations.

6.8. For any activity that may impact the facility’s operation, contractor shall perform those activities after hours or on the weekends.

6.9. Contractors shall comply with following as it pertains to COVID-19:

1. All CDC guidelines, OSHA requirements, and local county directives regarding

COVID-19 precautions.

2. Mandatory Screening:

a. VAPAHCS Staff will screen all individuals entering VAPHCS campuses.

Contractors are required to answer the following questions when entering campus, failure to answer or an affirmative answer to any of these questions will result in denial of entry onto VAPAHCS:

i. Are you experiencing a fever, cough, or shortness of breath?

ii. Have you been exposed or in direct contact to anyone who has tested positive for COVID-19?

iii. Have you been diagnosed with COVID-19 in the last 14 days?

b. If permitted to enter VAPAHCS property, the individual will be provided a colored band which shall be worn in a visible location throughout the day.

This band will identify the wearer as having been properly screened and is authorized access to the campus for the day. Color bands change daily.

3. When entering buildings within VAPAHCS campuses, Contractors are required to hand sanitize at established stations.

4. All Contractors are required to wear a face covering. Face coverings are normally cloth and are not considered PPE. The face covering shall cover the mouth and nose, fit snugly, allow for breathing without restriction, and laundered daily. Individuals should be informed to be careful when removing their face covering and not touch their eyes, nose, and mouth when removing their face covering. Individuals should wash their hands immediately after removing their face covering.

5. SOCIAL DISTANCING

a. All workers shall maintain minimum 6-foot (1.9 meters) separation from other workers in all work activities.

b. No groups or gatherings shall be larger than 10 people keeping a minimum of 6-foot separation at all times.

c. If workers shall perform work with less than 6-foot (1.9 meter) distance between works, workers shall wear “surgical” type masks (or equal) and appropriate gloves for the work being performed. This PPE requirement is additional to normal PPE required for work on site, or task-specific PPE.

7. COORDINATION AND EXECUTION.

7.1. User Groups: The contractor shall work with the below user groups responsible for managing this project. The contractor is advised that only the contracting officer has authority to alter the contract once awarded, or to legally obligate the government pursuant to any changes in the scope of the project thereof.

7.1.1 Contracting Officer (CO): The CO shall be responsible for all contractual administration of this project. All transactions of a legal nature, including contractual agreements, amendments, change orders, etc. shall be approved and processed through the CO.

7.1.2 Contracting Officer’s Representative (COR): The COR shall be responsible for the construction management on behalf of the VA and will manage the project on a day-to-day basis to ensure that the project requirements are met from the notice to proceed through completion of the work and acceptance, according to project scope of work and construction documents or specifications.

7.1.3 Architect and Engineer (A/E): The Architect of Record and their associated Engineering

Consultants who are responsible for the Construction Documents shall also monitor work progress, assist the COR and CO in verification of work completed, review product submittals, and review contractor’s monthly payment requests.

7.2. Construction Administration

7.2.1 Project Schedule: After award of contract, the contractor shall provide to the VA a detailed schedule of all project activities, including milestone dates and critical paths, as well as update such schedule if plans are modified during the project. Overall project schedule shall be broken to activities in which each activity shall have less than 20 workdays duration. Master schedule shall be updated and submitted monthly to the

COR. Contractor shall also provide 3 weeks look ahead schedule weekly to the COR by

COB on Monday. No work is allowed until master schedule is approved by the CO.

7.2.2 Schedule of Values: The contractor shall provide a schedule of values, along with the project schedule, which is aligned with the various activities of work. This schedule of values, if approved, may be used by the contracting officer’s representative as a basis for evaluating reviewing progress performance and payments. Schedule of values shall be broken into details and shall be aligned with overall project schedule. Schedule of values shall have 10% of overall project cost designated for punch walk and project close out.

7.2.3 Observation and Site Visits: The contracting officer’s representative and/or designated representatives may require access in order to monitor, observe, and review all aspects of the project to ensure compliance with the construction documents and other regulatory requirements.

7.2.4 Project Meetings and Inspections: The contractor shall attend or provide a designated representative for coordinated field observation inspections for progress evaluations and reports, and other site visits as needed, including punch list or pre-final and final inspections. Such inspections may occur on a monthly basis, or more frequently as needed. The contracting officer’s or other designated representatives may inspect all aspects of the project in order to complete written progress reports, including the performance of work activities in the project schedule or schedule of values, and verification of the contractor’s compliance with applicable safety, infection control, or interim life safety requirements. Contractor shall attend weekly OAC meeting and is responsible for providing meeting minutes and agenda for each meeting.

7.2.5 Submittals: The contractor shall furnish submittals in accordance with the design specifications and submittals register. The contractor shall submit shop drawings, schedules, manufacturer's literature and data, and certificates in electronic format.

Physical samples shall be shipped directly to the AE for inspection, and one sample furnished to the contracting officer’s representative for approval. Further details are provided in the project specifications for shop drawings and submittals.

7.2.6 RFIs and Change Orders: During construction, the contractor may submit requests for additional information concerning the design or other aspects of the project; however these requests shall be submitted in writing. These requests shall include, at a minimum, a description of or background information for the issue in question, as well as a complete impact assessment for any recommended changes. The contracting officer’s representative or designated AE representative will review, evaluate, and respond as required. Any proposed changes to the scope or deviations from the design documents may be submitted to the contracting officer’s representative for review and discussion, however any such changes to the contract or scope of the project must first be approved by the contracting officer in writing before implementation and prior to the commencement of any new work not included in the original contract.

8. ABBREVIATIONS AND ACRONYMS

AE Architectural & Engineering Firm ASHRAE American Society of Heating, Refrigerating and Air-Conditioning

Engineers ASME American Society of Mechanical Engineers ASTM American Society for Testing and Materials CA Commissioning Agent CD Construction Documents CM Construction Manager CO Contracting Officer COR Contracting Officer’s Representative DD Design Development GC General Contractor NEBB National Environmental Balancing Bureau NFPA National Fire Protection Association NTP Notice to Proceed O&M Operations and maintenance documents OSHA Occupational Safety and Health Administration SD Schematic Development SOW Scope of Work TAB Testing, adjusting, and balancing VA Veterans Affairs VAPAHCS Veterans Affairs Palo Alto Health Care System

End of Statement of Work