P01.SOW - Dry Ice Services.docx

STATEMENT OF WORK

Introduction

The purpose of this Statement of Work is to outline the tasks and responsibilities in relation to the VA Greater Los Angeles Healthcare System, Department of Medical Research purchase of services: delivery of dry ice to the VA Greater Los Angeles Healthcare System, Department of Medical Research in support of research studies.

Scope

The contractor shall provide dry ice for the Department of Medical Research located at VA Greater Los Angeles Hospital and associated locations on a weekly basis.

We will also require rental on three (3) dry ice bins, 2 bins that can be locked at WLA building 114, 3rd floor, and WLA building 500, Clinical Research Center

Contractor must be able to deliver emergency orders within 6 hours of receipt of order. Prior to leaving the Department of Medical Research VA Greater Los Angeles Hospital and associated locations, all ordered dry ice must be delivered to the correct location and all paperwork (proof of delivery) must be signed and complete.

Delivery Locations

Greater Los Angeles VA Hospital (West LA Campus – WLA) 11301 Wilshire Blvd Los Angeles, CA 90073

Sepulveda Ambulatory Care Center (SACC - SEP) 16111 Plummer St.

North Hills, CA 91343

Delivery Schedule

Deliveries shall be made on Tuesdays between the hours of 0930 am PST and 12 pm PST to the following VA Greater Los Angeles locations:

· West LA (WLA) Campus

· Clinical Research Center Building 500, Room 3070 (North, Pod D)

· 500 lbs in two (2) bins

· Building 114, 3rd floor

· 500 lbs in one (1) bin

· Sepulveda (SEP) Campus

· Building 7, Room A100

· 250 lbs in one (1) bin

Period of Performance The Period of Performance is 12 months from the date of award of the contract plus 4 Option years, if executed, for a total of 60 months, excluding all weekends and federal holidays.

Federal holidays are:

· New Year's Day (January 1).

· Birthday of Martin Luther King, Jr. (Third Monday in January).

· Washington's Birthday (Third Monday in February).

· Memorial Day (Last Monday in May).

· Juneteenth (June 19).

· Independence Day (July 4).

· Labor Day (First Monday in September).

· Columbus Day (Second Monday in October).

· Veterans Day (November 11).

· Thanksgiving Day (Fourth Thursday in November).

· Christmas Day (December 25).

Emergency orders may be required on weekends and holidays, but the contractor is required to include a cost for emergency deliveries in their offer if they intend to charge for it.

Type of Contract

This is a Firm-Fixed Price contract.

Contractor Responsibilities

The contractor is responsible for correcting any issues immediately that are covered under the contract. The contractor is responsible for communicating in advance with the VA Greater Los Angeles Healthcare System staff any unusual lead and turnaround time periods. The contractor must upload all invoices with the associated Proof of Delivery for invoices related to products delivered.

Invoices should be submitted in-arrears and after services have been rendered/completed. Supporting documentation and a properly prepared invoice must be submitted. All invoices must include:

· Name and Address of Contractor

· Invoice Date and Invoice Number

· Contract Number and Purchase/Task Order Number

· Date of Service

· Total price

VA Greater Los Angeles Healthcare System Responsibilities

The VA Greater Los Angeles Healthcare System staff will certify all approved invoices for deliveries of dry ice. The invoices must contain only contracted charges for delivered dry ice, contracted monthly rental costs of borrowed dry ice containers, and contracted delivery charges.

Security Requirements

The Certification and Accreditation (C & A) requirements do not apply, and a Security Accreditation Package is not required.