P01 - Decon Trailer Statement of Work.pdf

STATEMENT OF WORK

The South Texas Health Care System Emergency Management Office needs to purchase a new Decon cargo trailer due to aging trailers that are over 20 years old. This equipment will support the Decon and CEMP requirements and would improve the flexibility of the Incident Command and mass decontamination operations. The trailer would provide increased capability of operations during emergency and decontamination events needing portability to other sites.

This would greatly enhance hospital emergency response capabilities.

1. STATEMENT OF WORK/SPECIFICATIONS: The Contractor shall provide the materials listed below to the Audie L. Murphy VA Hospital, San Antonio, TX as defined in the Scope of Work (SOW).

a. The contractor shall provide the following:

• 8.5’x24’ heavy-duty enclosed trailer

• Additional 6” height added (exterior)

• Additional floor cross members (12” OC)

• Additional wall posts (12” OC)

• 54” extended triple tube tongue

• 6” I-beam to 8” I-beam upgrade

• Extra reinforced heavy-duty ramp door w/ spring

• 24” covered flap w 3” dock bumpers

• Deluxe scissor jacks w/hand cranks

• GFI wall receptacle (Interior/Exterior; 2 Gauge)

• Fold down / Pull-out step for side door

• LED back up lights

• Electric jack w/ lights and 12Volt battery

• Side mounted turn signals (amber)

• Extra heavy-duty tongue jack (7000lbs Capability)

• ST 235/80R167/E Spare tire w/ 8 bolt silver

• 110- Volt pkg w/ 30 Amp breaker panel

• 50 Amp Service upgrade

• 13,500 BTU roof-Mt air con w/ Heat Strip

• Interior series package with 6” extra height

• 12-volt interior wall switch

• 110-volt interior wall receptable (2gang)

• 50 Amp motor base plug

• Cove trim (exterior)

• Recess wall-mounted e-track (installed; steel frame reinforced mounted)

• Recessed floor-mount e-track w/backer plate

• Insulated ceiling w 3/16” lauan liner

• Bead board insulated (Styrofoam)

• 12-volt battery w/ box (Interior or Exterior mount)

• 40” white LED strip light (interior)

• 8k winch w/ remote

• Winch plate

• Aluminum Frame shelving w/ lip

• Axle upgrade 5200# to 7000# (14K # capacity)

• 10 ga. Steel ATP floor, & 8’ X 6’ ramp gate strips

• Three (3) pack puck style locks

• 26’ of exterior ceramic roof coating

• 6” x 6’ Steel hinge ramp transition flap

• Labor for installation

• Custom decals and installation for both sides and rear

• 24” exterior LED lights

• 110V battery tender

• Receptacle for battery tender

• Freight charge – single pull

• E-tag

2. DESCRIPTION OF SERVICES:

a. The Contractor shall ensure all the products are exact items indicated in the quote and in the exact quantity required.

• Item location

• Quantity

• Manufacturer

• Lot #

• Serial #

• Expiration date

• Associated Critical storage data

• Material Safety Data Sheets (MSDS) if required

b. Upon completion, the contractor shall contact the Emergency Preparedness

Coordinator Peter Horst at (210)993-1754, VISN 17, South Texas Veterans Health Care System, Audie L. Murphy Memorial VA Hospital, 7400 Merton Minter Blvd, San Antonio

TX 78229-4404.

3. HOURS OF OPERATION

a. Normal hours of operation are Monday through Friday from 8:00 am to 4:00 pm, excluding holidays.

b. Federal and National Holidays observed by the VAMC are:

New Year's Day Labor Day Juneteenth Independence Day Memorial Day Thanksgiving Day

MLK's Birthday Columbus Day President's Day Veterans Day Independence Day Christmas Day

c. Also included would be any other day specifically declared by the President of the United States to be a National Holiday.

d. When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday.

4. SECURITY REQUIREMENTS: The Contractor’s employees shall always wear visible identification and company uniforms while on the premises of the VAMC. It is the responsibility of the Contractor to park in the appropriate designated parking areas or loading docks. Information on parking is available from the VA Police Section or the COR.

The VAMC will not invalidate or make reimbursement for any parking violations of the Contractor under any conditions. Smoking is prohibited inside any building at the VAMC.

Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to a search. Violations of VA regulations may result in citations answerable in the United States (Federal) District court, not a local district, state, or municipal court.

5. PROTECTION OF GOVERNMENT PROPERTY: During work execution, the Contractor shall take special care to protect Government property including furniture, walls, baseboards, and other surfaces. Accidental splashes shall be removed immediately.

Damage resulting from the Contractor operations shall be repaired by the Contractor, including painting, refinishing, or replacement, if necessary, at no additional cost to the Government. The Contractor shall be responsible to meet OSHA/Safety requirements in the performance of the work. This shall include, but not limited to, taking all the necessary precautions to protect the patients, visitors, and/or staff at each location. The Contractor shall be held responsible for any injuries and /or damage, which may be caused because of the Contractors failure to adhere to these requirements.

6. REPORTING REQUIREMENTS: Contractor will contact the Emergency Preparedness

Coordinator, Peter Horst, when trailer is available for pick up. If the item is anyway damaged, they will not be accepted, and the contractor will replace it at no charge.

VA POC: Peter Horst (Emergency Preparedness Coordinator) Phone Number: 210-617-5300 x18079 / 210-993-1754 Email Address: Peter Horst@va.gov

7. DEFINITIONS/ACRONYMS

• Acceptance Signature – VA employee who is authorized to sign-off on the ESR, which indicates that the PM has been concluded or is still pending completion, or that the Emergency Repair has been accomplished or is still in a pending status.

• Authorization Signature – the Customer’s Assigned Representative’s signature;

indicates that the Customer accepts work status as stated on the ESR.

• CO – Contracting Officer

• FSE – Field Service Employee - A person who is authorized by the Contractor to perform services on the VAMC premises.

• Information Systems Officer, Information Protection: The contractor will not have access to VA Desktop computers, nor will they have access to online resources belonging to the government while conducting services in the application of complex adaptive system theory to health care organizations. The certification and accreditation requirements do not apply to this procurement nor is a security accreditation package required.

• Privacy Officer: The contractor will not have access to protected Patient Health Information (PHI), nor will they have the capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage device will remain in VA control and will not be removed from VA custody.

All research data available for Contractor analyses are de-identified.

• Records Manager: There will be no federal records created, maintained, used or disposition with this contract; regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.].

• VAMC – Department of Veterans Affairs Medical Center