P01 - 550-24-102 specifications - v29.pdf

REPLACE AIR HANDLING UNITS

BUILDING 102

Project # 550-24-102

For the Department of Veterans Affairs VA Illiana Health Care System

1900 East Main Street Danville, IL 61832

PROJECT SPECIFICATIONS

100% CONSTRUCTION DOCUMENTS

July 19, 2024

GUIDON, INC.

Replace Air Handling Units B-102 550-24-102

VA Illiana Health Care System 100% Construction Documents

1900 E. Main St. Danville, IL 61832 11-01-23

00 01 10 - Table of Contents - 1

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 00 - SPECIAL SECTIONS

00 01 15 List of Drawing Sheets 05-20

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 11-21

01 01 10 Infection Control

01 12 16 Work Schedule

01 12 17 Job Meetings

01 32 16.16 Project Schedules (Small Projects –

Design/Bid/Build

11-21

01 33 23 Shop Drawings, Product Data, and Samples 11-23

01 33 24 Electronic Submittals

01 35 26 Safety Requirements 11-23

01 42 19 Reference Standards 11-20

01 45 00 Quality Control 02-21

01 57 19 Temporary Environmental Controls 01-21

01 58 16 Temporary Interior Signage 07-15

01 74 19 Construction Waste Management 04-22

01 81 13 Sustainable Construction Requirements 10-17

01 91 00 General Commissioning Requirements 04-22

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition 08-17

02 82 11 Traditional Asbestos Abatement 01-21

02 82 13.13 Glovebag Asbestos Abatement 01-21

02 82 13.21 Asbestos Roofing Abatement 01-21

02 82 13.31 Asbestos Transite Abatement 01-21

02 82 13.41 Asbestos Abatement for Total Demolition Project 01-21

02 83 33.13 Lead-Based Paint Removal and Disposal 01-21

DIVISION 03 – CONCRETE

NOT USED

DIVISION 04 – MASONRY

NOT USED

DIVISION 05 – METALS

NOT USED

DIVISION 06 – WOOD, PLASTICS AND COMPOSITES

06 10 00 Rough Carpentry 10-17

06 20 00 Finish Carpentry 01-21

1900 E. Main St. Danville, IL 61832 11-01-23

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SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 84 00 Firestopping 01-21

DIVISION 08 - OPENINGS

NOT USED

DIVISION 09 – FINISHES

DIVISION 10 – SPECIALTIES

DIVISION 11 – EQUIPMENT

DIVISION 12 – FURNISHINGS

DIVISION 13 - SPECIAL CONSTRUCTION

DIVISION 14– CONVEYING EQUIPEMENT

DIVISION 21- FIRE SUPPRESSION

21 08 00 Commissioning of Fire Suppression System 11-16

21 13 13 Wet-Pipe Sprinkler Systems 06-15

DIVISION 22 – PLUMBING

DIVISION 23 – HEATING, VENTILATING, AND AIR

CONDITIONING (HVAC)

23 05 11 Common Work Results for HVAC 03-23

23 05 41 Noise and Vibration Control for HVAC Piping and

Equipment

03-23

23 05 93 Testing, Adjusting, and Balancing for HVAC 03-23

23 08 00 Commissioning of HVAC Systems 03-23

23 09 23 Direct-Digital Control System for HVAC 03-23

23 21 13 Hydronic Piping 03-23 23 22 13 Steam and Condensate Heating Piping 08-23 23 31 00 HVAC Ducts and Casings 03-23

23 34 00 HVAC Fans 03-23

23 73 00 Indoor Central-Station Air-Handling Units 03-23

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations 11-22

26 05 19 Low-Voltage Electrical Power Conductors and Cables 11-22

26 05 26 Grounding and Bonding for Electrical Systems 11-22

26 05 33 Raceway and Boxes for Electrical Systems 11-22

1900 E. Main St. Danville, IL 61832 11-01-23

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SECTION NO DIVISION AND SECTION TITLES DATE

26 08 00 Commissioning of Electrical Systems 11-22

26 24 16 Panelboards 11-22

26 27 26 Wiring Devices 11-22

26 29 11 Motor Controllers 11-22

26 29 21 Enclosed Switches and Circuit Breakers 11-22

DIVISION 27 – COMMUNICATIONS

27 05 11 Requirements for Communications Installations 09-19

27 05 26 Grounding and Bonding for Communications Systems 06-15

27 05 33 Raceways and Boxes for Communications Systems 10-18

27 10 00 Control, Communication and Signal Wiring 06-15

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

28 05 00 Common Work Results for Electronic Safety and

Security

04-18

28 05 13 Conductors and Cables for Electronic Safety and

Security

10-18

28 05 26 Grounding and Bonding for Electronic Safety and

Security

09-11

28 05 28.33 Conduits and Backboxes for Electronic Safety and

Security

09-11

28 31 00 Fire Detection and Alarm 10-11

DIVISION 31 – EARTHWORK

DIVISION 32 – EXTERIOR IMPROVEMENTS

DIVISION 33 – UTILITIES

DIVISION 34 – TRANSPORTATION

DIVISION 48 – Electrical Power Generation

---END---

1900 E. Main St. Danville, IL 61832 11-01-23

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---INTENTIONALLY BLANK---

1900 E. Main St. Danville, IL 61832 05-01-23

00 01 15 - List of Drawing Sheets - 1

SECTION 00 01 15

LIST OF DRAWINGS

The drawings listed below accompanying this specification form a part of the contract.

GENERAL

GI100 COVER SHEET

GI101 LIFE SAFETY PLAN

CIVIL

CS101 SITE PLAN

FIRE SUPPRESSION

F000 FIRE SUPPRESSION SYMBOLS AND ABBREVIATIONS

FDX101 FIRST FLOOR FIRE SUPPRESSION ENLARGED

DEMOLITION PLAN

FX101 FIRST FLOOR FIRE SUPPRESSION ENLARGED PLAN

MECHANICAL

M000 MECHANICAL SYMBOLS AND ABBREVIATIONS

MM001 MECHANICAL BUILDING PLAN - AHU INSTALL ROUTE

MM002 MECHANICAL SITE PLAN ENLARGED

MM003 MECHANICAL SITE PLAN ENLARGED

MD101 FIRST FLOOR MECH 126J ENLARGED DEMO PLAN - PHASE

1 & 2

MD102 FIRST FLOOR MECH 120 ENLARGED DEMO PLAN - PHASE

3 & 4

MM101 FIRST FLOOR MECH 126J ENLARGED PLAN - PHASE 1 &

MM102 FIRST FLOOR MECH 120 ENLARGED PLAN - PHASE 3 &

MM300 MECHANICAL ROOM SECTIONS

MM500 MECHANICAL DETAILS

MM501 MECHANICAL DETAILS

MM502 MECHANICAL 102-AHU01&2 DETAILS

MM600 MECHANICAL SCHEDULES

MM700 MECHANICAL CONTROLS

1900 E. Main St. Danville, IL 61832 05-01-23

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ELECTRICAL

E000 ELECTRICAL SYMBOLS, ABBREVIATIONS, AND NOTES

E001 ELECTRICAL SITE PLAN

E003 ELECTRICAL SITE PLAN ENLARGED

ED101 FIRST FLOOR ELECTRICAL 126J ENLARGED DEMO PLAN

- PHASE 1 & 2

ED102 FIRST FLOOR ELECTRICAL 120 ENLARGED DEMO PLAN -

PHASE 3 & 4

E101 FIRST FLOOR ELECTRICAL 126J ENLARGED PLAN -

PHASE 1 & 2

E102 FIRST FLOOR ELECTRICAL 120 ENLARGED PLAN -

PHASE 3 & 4

E701 ELECTRICAL SINGLE LINE DIAGRAMS

- - - E N D - - -

Replace Air Handling Units B-102 Project #550-24-102

1900 E. Main St., Danville, IL 61832 04-01-2021

01 00 00 - General Requirements - i

SECTION 01 00 00

GENERAL REQUIREMENTS

TABLE OF CONTENTS

1.1 SAFETY REQUIREMENTS

1.2 GENERAL INTENTION

1.3 STATEMENT OF BID ITEM(S)

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

1.5 CONSTRUCTION SECURITY REQUIREMENTS

1.6 OPERATIONS AND STORAGE AREAS

1.7 ALTERATIONS

1.8 DISPOSAL AND RETENTION

1.9 RESTORATION

1.10 PHYSICAL DATA

1.11 AS-BUILT DRAWINGS

1.12 USE OF ROADWAYS

1.13 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

1.14 TEMPORARY TOILETS

1.15 AVAILABILITY AND USE OF UTILITY SERVICES

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SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 SAFETY REQUIREMENTS

Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for complete air handler unit demolition and replacement as required by drawings and specifications.

B. Visits to the site by Bidders may be made only by appointment with the

COR

C. Offices of Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the

Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting

Officer or his duly authorized representative.

D. All employees of general contractor and subcontractors shall comply with

VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.3 STATEMENT OF BID ITEM(S)

A. ITEM I, GENERAL CONSTRUCTION: Work includes general construction, alterations, necessary removal and replacement of air handling units, piping, fittings, and heads. Includes electrical work, controls integration, and ducting, Landscaping and floor repairs as necessary.

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1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the COR so that security escort arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the COR. Photography of VA employees or patients is forbidden.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the COR.

C. Key Control:

01 00 00 - General Requirements - 3

1. The General Contractor shall provide duplicate keys and lock combinations to the COR for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

2. The General Contractor shall turn over all permanent lock cylinders to the VA locksmith for permanent installation.

D. Document Control:

1. Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of

“sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”.

Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of COR.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

6. Notify COR and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document

Management Software (EDMS).

a. Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the

EDMS system.

01 00 00 - General Requirements - 4

b. “Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

F. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. A limited number of (2 to 5) permits shall be issued for General

Contractor and its employees for parking in designated areas only.

1.6 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the

Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the COR and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at its expense upon completion of the work.

With the written consent of the Contracting Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the COR, use only established roadways, or use temporary roadways constructed by the

Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the

Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

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(FAR 52.236-10)

D. Working space and space available for storing materials shall be as determined by the COR.

E. Workers are subject to rules of Medical Center applicable to their conduct.

F. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of

Veterans Affairs in quantities sufficient for not more than two workdays. Provide unobstructed access to Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

G. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR. All such actions shall be coordinated with the COR or Utility Company involved:

1. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

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H. Building No. B102 will remain occupied by Government in accordance with phasing noted on drawings. Phasing process and scope to be developed by contractor and approved by VA COR. Coordinate phasing criteria with COR.

I. When a building and/or construction site is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain a minimum temperature of 4 degrees C (40 degrees F) at all times, except as otherwise specified.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company (Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from

Contractor's employee or watchman.

J. Utilities Services: Maintain existing utility services for Medical

Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services.

Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR . Electrical work shall be accomplished with all affected circuits or equipment de-energized.

When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director’s prior knowledge and written approval. Refer to specification Sections 26 05 11, REQUIREMENTS FOR

ELECTRICAL INSTALLATIONS, 27 05 11 REQUIREMENTS FOR COMMUNICATIONS

INSTALLATIONS and 28 05 00, COMMON WORK RESULTS FOR ELECTRONIC SAFETY

AND SECURITY for additional requirements.

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2. Contractor shall submit a request to interrupt any such services to

COR, in writing, 7 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

K. To minimize interference of construction activities with flow of

Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

L. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways.

1.7 ALTERATIONS

1. N/A

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B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by Government.

Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING SITE CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR

52.243-4 and VAAR 852.236-88).

C. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

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1. Reserved items which are to remain property of the Government are noted on drawings or in specifications as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center .

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

1.9 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the

COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services

1900 E. Main St., Danville, IL 61832 04-01-2021

01 00 00 - General Requirements - 10 or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES"

(FAR 52.243-4 and VAAR 852.236-88) and "DIFFERING SITE CONDITIONS" (FAR

52.236-2).

1.10 PHYSICAL DATA

A. Data and information furnished or referred to below is for the

Contractor's information. The Government shall not be responsible for any interpretation of or conclusion drawn from the data or information by the Contractor.

1.11 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.12 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty management plan which contains information relevant to FAR 52.246-21 Warranty of Construction in at least 30 days before the planned pre-warranty conference, submit one setof the warranty management plan. Include within the warranty management plan all required actions and documents to assure that the

Government receives all warranties to which it is entitled. The plan

01 00 00 - General Requirements - 11 must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesman, or of engineering background, not necessarily familiar with this contract. The term “status” as indicated below must include due date and whether item has been submitted or was approved. Warranty information made available during the construction phase must be submitted to the Contracting Officer for approval prior to each monthly invoice for payment. Assemble approved information in a binder and turn over to the Government upon acceptance of the work. The construction warranty period will begin on the date of the project acceptance and continue for the product warranty period. A joint 4 month and 9 month warranty inspection will be conducted, measured from time of acceptance, by the Contactor and the Contracting Officer. Include in the warranty management plan, but not limited to, the following:

1. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the company of the Contractor, subcontractors, manufacturers or suppliers involved.

2. Furnish with each warranty the name, address and telephone number of each of the guarantor’s representatives nearest project location.

3. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include roofs, HVAC balancing, pumps, motors, transformers and for all commissioned systems such as fire protection and alarm systems, sprinkler systems and lightning protection systems, etc.

4. A list for each warranted equipment item, feature of construction or system indicating:

a. Name of item.

b. Model and serial numbers.

c. Location where installed.

d. Name and phone numbers of manufacturers and suppliers.

e. Name and phone numbers of manufacturers or suppliers.

f. Names, addresses and phone numbers of sources of spare parts.

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g. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

h. Starting point and duration of warranty period.

i. Summary of maintenance procedures required to continue the warranty in force.

j. Cross-reference to specific pertinent Operation and Maintenance manuals.

k. Organizations, names and phone numbers of persons to call for warranty service.

l. Typical response time and repair time expected for various warranted equipment.

5. The plans for attendance at the 4 and 9-month post construction warranty inspections conducted by the government.

6. Procedure and status of tagging of all equipment covered by extended warranties.

7. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.

B. Performance Bond: The Performance Bond must remain effective throughout the construction period

1. In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the Contracting Officer will have the work performed by others, and after completion of the work, will charge the remaining construction warranty funds of expenses incurred by the Government while performing the work, including, but not limited to administrative expenses.

2. In the event sufficient funds are not available to cover the construction warranty work performed by the Government at the contractor’s expenses, the Contracting Officer will have the right to recoup expenses from the bonding company.

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3. Following oral or written notification of required construction warranty repair work, the Contractor shall respond in a timely manner. Written verification will follow oral instructions. Failure to respond will be cause for the Contracting Officer to proceed against the Contractor.

C. Pre-Warranty Conference: Prior to contract completion, and at a time designated by the Contracting Officer, the Contractor shall meet with the Contracting Officer to develop a mutual understanding with respect to the requirements of this section. Communication procedures for

Contractor notification of construction warranty defects, priorities with respect to the type of defect, reasonable time required for

Contractor response, and other details deemed necessary by the

Contracting Officer for the execution of the construction warranty will be established/ reviewed at this meeting. In connection with these requirements and at the time of the Contractor’s quality control completion inspection, furnish the name, telephone number and address of a licensed and bonded company which is authorized to initiate and pursue construction warranty work action on behalf of the Contractor.

This point of contract will be located within the local service area of the warranted construction, be continuously available and be responsive to Government inquiry on warranty work action and status. This requirement does not relieve the Contractor of any of its responsibilities in conjunction with other portions of this provision.

D. Contractor’s Response to Construction Warranty Service Requirements:

Following oral or written notification by the Contracting Officer, the

Contractor shall respond to construction warranty service requirements in accordance with the “Construction Warranty Service Priority List” and the three categories of priorities listed below. Submit a report on any warranty item that has been repaired during the warranty period.

Include within the report the cause of the problem, date reported, corrective action taken, and when the repair was completed. If the

Contractor does not perform the construction warranty within the timeframe specified, the Government will perform the work and back charge the construction warranty payment item established.

01 00 00 - General Requirements - 14

1. First Priority Code 1. Perform onsite inspection to evaluate situation, and determine course of action within 4 hours, initiate work within 6 hours and work continuously to completion or relief.

2. Second Priority Code 2. Perform onsite inspection to evaluate situation, and determine course of action within 8 hours, initiate work within 24 hours and work continuously to completion or relief.

3. Third Priority Code 3. All other work to be initiated within 3 work days and work continuously to completion or relief.

4. The “Construction Warranty Service Priority List” is as follows:

Code 1-Life Safety Systems

a. Fire suppression systems.

E. Warranty Tags: At the time of installation, tag each warranted item with a durable, oil and water-resistant tag approved by the Contracting

Officer. Attach each tag with a copper wire and spray with a silicone waterproof coating. Also submit tworecord copies of the warranty tags showing the layout and design. The date of acceptance and the QC signature must remain blank until the project is accepted for beneficial occupancy. Show the following information on the tag.

01 00 00 - General Requirements - 15

1.13 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on Medical

Center property and, when authorized by the COR, such temporary roads which are necessary in the performance of contract work. Temporary roads shall be constructed and restoration performed by the Contractor at Contractor's expense. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

1.14 TEMPORARY TOILETS

A. Provide where directed, (for use of all Contractor's workers) ample temporary sanitary toilet accommodations with suitable sewer and water connections; or, when approved by COR , provide suitable dry closets where directed. Keep such places clean and free from flies, and all

01 00 00 - General Requirements - 16 connections and appliances connected therewith are to be removed prior to completion of contract, and premises left perfectly clean.

B. Contractor may have for use of Contractor's workers, such toilet accommodations as may be assigned to Contractor by Medical Center.

Contractor shall keep such places clean and be responsible for any damage done thereto by Contractor's workers. Failure to maintain satisfactory condition in toilets will deprive Contractor of the privilege to use such toilets.

1.15 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The amount to be paid by the Contractor for chargeable electrical services shall be the prevailing rates charged to the Government. The Contractor shall carefully conserve any utilities furnished without charge.

B. The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines, and all meters required to measure the amount of electricity used for the purpose of determining charges. Before final acceptance of the work by the Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated paraphernalia and repair restore the infrastructure as required.

C. Contractor shall install meters at Contractor's expense and furnish the

Medical Center a monthly record of the Contractor's usage of electricity as hereinafter specified.

D. Electricity (for Construction and Testing): Furnish all temporary electric services.

1. Obtain electricity by connecting to the Medical Center electrical distribution system. The Contractor shall meter and pay for electricity required for electric cranes and hoisting devices, electrical welding devices and any electrical heating devices

1900 E. Main St., Danville, IL 61832 04-01-2021

01 00 00 - General Requirements - 17 providing temporary heat. Electricity for all other uses is available at no cost to the Contractor.

E. Water (for Construction and Testing): Furnish temporary water service.

1. Obtain water by connecting to the Medical Center water distribution system. Provide reduced pressure backflow preventer at each connection as per code. Water is available at no cost to the

Contractor.

2. Maintain connections, pipe, fittings and fixtures and conserve water-use so none is wasted. Failure to stop leakage or other wastes will be cause for revocation (COR discretion) of use of water from

Medical Center's system.

1.16 INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operating manuals (hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified.

B. Manuals: Maintenance and operating manuals and one compact disc (four hard copies and one electronic copy each) for each separate piece of equipment shall be delivered to the COR coincidental with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and sub-assembly components. Manuals shall include an index covering all component parts clearly cross-referenced to diagrams and illustrations. Illustrations shall include "exploded" views showing and identifying each separate item. Emphasis shall be placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory and control shall be clearly and thoroughly explained. All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth. Manuals must reference the exact model, style and size of the piece of equipment and system being furnished. Manuals referencing equipment similar to but of a

1900 E. Main St., Danville, IL 61832 04-01-2021

01 00 00 - General Requirements - 18 different model, style, and size than that furnished will not be accepted.

C. Instructions: Contractor shall provide qualified, factory-trained manufacturers' representatives to give detailed training to assigned

Department of Veterans Affairs personnel in the operation and complete maintenance for each piece of equipment. All such training will be at the job site. These requirements are more specifically detailed in the various technical sections. Instructions for different items of equipment that are component parts of a complete system, shall be given in an integrated, progressive manner. All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed.

This is to assure proper instruction in the operation of inter-related systems. All instruction periods shall be at such times as scheduled by the COR and shall be considered concluded only when the COR is satisfied in regard to complete and thorough coverage. The contractor shall submit a course outline with associated material to the COR for review and approval prior to scheduling training to ensure the subject matter covers the expectations of the VA and the contractual requirements. The Department of Veterans Affairs reserves the right to request the removal of, and substitution for, any instructor who, in the opinion of the COR , does not demonstrate sufficient qualifications in accordance with requirements for instructors above.

- - - E N D - - -

1900 E. Main St., Danville, IL 61832 04-10-24

01 01 10 - Infection Control - 1

SECTION 01 01 10

INFECTION CONTROL

DESCRIPTION

A. This section specifies the control of environmental infection control and risk assessment that the Contractor must consider for construction

& renovation projects in the medical facility. It includes

Precautionary management of, Inspections and Non invasive activities, small scale, short duration activities, that create minimal dust.

Major demolition and construction projects that generate a moderate to high levels of dust. Movement of materials and equipment, and resources that are encountered or generated by the Contractor. The

Contractor is obligated to consider the specified control measures with the costs included within the various contract items of work. An

Infection Control Risk Assessment Matrix of Precautions for construction and renovation for activities follows. Contractor shall request the COR provide the current form for this matrix so it may be more easily completed.

The contractor is responsible for preparing the ICRA. The VA will send to the various offices for signatures.

The ICRA form is shown on the next several pages.

Blank

Version: September 30, 2025

Attachment A

VA Illiana Pre‐Construction Risk Assessment (PCRA) Infection Control Risk Assessment (ICRA), Interim Life Safety Measure (ILSM), and Safety Construction Permit.

(For questions about this project, please contact the Project Manager)

Project Number#: Project Title:

Project Manager: Phone Number:

Location of Construction: Project Start Date:

Contractor Performing Work: Estimated Duration:

Permit Expiration Date:

Description of Project:

CONSTRUCTION ACTIVITIES

The following are examples of activities that do not require completion of the Pre‐Construction Risk Assessment:

1. Paint and wallpaper in business offices and non‐patient areas.

2. Paint in patient room if closed for painting and less than 3 sf. of wall needs patched. Filter for room unit changed after painting.

3. Installation of soap dispenser/needle box/paper towel holder in patient room

4. Repair of window blind.

5. Ceiling tile replacement for areas less than 10 2’ X 2’ tiles, if not in business offices and non‐patient areas.

6. Ceiling tile replacement for area less than 5 2’ X 2’ tiles in a patient area if patient is out of the immediate area and clean up can be accomplished before patient returns.

7. Minimum repair of nurse call system/TV/Bed/Telephone.

8. Check or replace electric outlet.

9. Replace light bulb.

10. Unstop sink/commode with no water on floor.

11. Unstop commode when water on floor requires maintenance to have Housekeeping clean area immediately.

12. Repair medical gas outlet. (Front Body)

13. Air balance readings.

14. Check air‐conditioning.

Yes No NOISE Will there be noise generated that will impact a department adjacent to, above, or below the construction area?

a. If so, list the departments that must be notified.

b. How are you going to reduce the noise to an acceptable level?

Yes No VIBRATION Will there be vibration generated that will impact a department adjacent to, above, or below the construction area?

a. If so, list the departments that must be notified each time this type of work will be performed.

b. How are you going to reduce the vibration to an acceptable level?

Yes No EMERGENCY PROCEDURES Are Emergency Procedures in place and posted on each job for accidental events that could greatly impact Patient Care or Life Safety to the facility? Included in these procedures are such things as:

Emergency telephone numbers of key departments.

A plan that describes where main valves, switches, and controls are for the area in case of an emergency.

A plan for unexpected outages.

Yes No ENVIRONMENTAL

Are any of the following environmental hazards present?

Will hazardous chemicals be used on this project? How will fumes and odors be controlled? SDS Sheets are required.

Is asbestos abatement required on this job? If so, notify Safety and Maintenance at the activation.

Is lead paint removal required on this job? If so, notify Safety and Maintenance at the activation.

Will there be hot work done on this project? If there are, then a hot work permit must be posted on the job site. All hot work must have a fire watch assigned to each area while the hot work is being performed.

Will there be a Confined Space Entry required on this project? If so, the VA Illiana confined space entry MCM must be followed.

Yes No UTILITY FAILURES Will any of the following systems be out of service at any time during the project?

CHECK ALL APPLICABLE BLOCKS.

___ Fire alarm (If out for more than 8 hours, Interim Life Safety Measures must be implemented.)

___ Sprinkler (If out for more than 10 hours, Interim Life Safety Measures must be implemented.)

___ Electrical ___ Domestic water ___ Oxygen ___ Sewage

___ HVAC

Yes No INTERIM LIFE SAFETY MEASURES (ILSM’S) Will there be any work that will require activation of the Interim Life Safety Measures during this project? Some things that will require ILSM’s to be implemented are but not limited to: CHECK ALL APPLICABLE BLOCKS.

___ Any construction that impacts an EXIT or stairs.

___ Any construction that has potential to impact access to emergency services or forces.

___ Any construction that impacts major breaches in a fire or smoke wall.

___ Taking the sprinkler system out of service more than 10 hours in a 24‐hour period.

___ Taking the fire alarm system out of service for more than 8 hours in a 24 hours period, ___ Will construction affect exit routes from occupied areas adjacent to construction site?, ___ Will project affect traffic patterns in area? If yes, explain plan in additional requirements on last page.

Answering yes to any question above will require a separate ILSM to be completed. See SOP 138‐35 for additional guidance and ILSM forms.

Yes No ADDITIONAL SAFETY PRECAUTIONS

The following must be completed prior to any construction activities. CHECK ALL

BLOCKS ONCE COMPLETED!

___ Separation wall will be constructed prior to project beginning.

___ Fire protection systems will remain intact.

___ Provide extra fire extinguishers in work areas (if required).

___ Maintain exit lights in work area.

___ Maintain negative air in construction area (24/7) through duration of project.

___ Return air from within the construction area to be sealed off from the rest of the building.

___ Redirect exiting not to go through construction area.

___ Put signs on doors into construction area “Construction Area – Do Not Enter”.

___ Maintain daily logs and keep a current Hot Work Permit.

___ Place sticky mats at doors exiting construction area.

___ All debris removal by covered cart.

___ Maintain clean and orderly work area.

___ Will this project affect the departments above, below and adjacent to this project?

See applicable ICRA Precautions.

Yes No AIR QUALITY AND INFECTION CONTROL (NOTE‐ the construction activity types are defined by the amount of dust that is generated, the duration of the activity, and the amount of shared HVAC systems.

Will dust be generated during this project?

If yes, explain location of and plan for interim dust barriers in PCRA comment section below or attach floor plan with barriers clearly marked.

Will debris removal be necessary? If yes, explain plan for debris removal and control in the PCRA comments section below.

Negative airflow ventilation and filtration system in place.

Exhaust fans in place and functioning.

Is supply duct to area closed and HEPA filtration unit in place and functioning in adjacent patient care area?

Will work be done in a sterile area? If so, how are you going to maintain sterile atmosphere in work area and access to and from work area?

Yes No ADDITIONAL RISK ASSESSMENT: Is work being conducted in an area where exposure to active TB is possible?

If yes, contractor must provide documentation that construction workers have been screened for active TB within 90 days of commencing work. Anyone screening positive must show proof of being on treatment.

Additional Comments:

1. Maintain manpower and equipment including dust mops, wet mops, brooms, buckets, and clean wiping rags for cleaning fine dust from floors and adjacent occupied areas.

2. Contain work areas outside of construction barriers, including spaces above ceilings, with full height polyethylene sheet barrier, tightly taped.

3. Clean up dust tracked outside of construction area immediately.

4. Temporary construction barriers and closures above ceiling must be dust tight.

5. Removal of debris must be in covered containers.

Additional PCRA Comments:

Persons Completing the PCRA/ICRA/ILSM and Safety Construction Permit:

PERMIT REQUESTED BY: FACILITY MANAGEMENT INFECTION CONTROL

DATE: DATE: DATE:

SAFETY SECTION GEMS/IH

DATE: DATE:

YES NO Per PCRA, is an ICRA is required? If YES, the Project Manager and Infection Control need to complete addtional ICRA Form below.

YES NO Per PCRA, is an ILSM is required? If YES, the Project Manager, Chief, FMS, and Safety need to complete additional ILSM form found in SOP 138-35.

VAIHCS Infection Control Risk Assessment for Construction, Renovation and Maintenance

VHA ICRA-1.2 (October 2024) Page 1 of 7

Introductory Information and Instructions Use this template as a baseline for performing facility Infection Control Risk Assessments (ICRAs) for construction, renovation, and maintenance work (referred to as the “activity” in this document). The template provides minimum requirements for categorizing activity types and patient risk to determine the level of precautions needed to prevent infection risks. Facilities may customize this template to incorporate site-specific information and/or to add more stringent criteria.

This VHA ICRA template pertains specifically to infection prevention. It must be used if required by the VHA Pre-Construction Risk Assessment (PCRA) for the activity. NOTE: The PCRA addresses other activity-related safety concerns (e.g., vibration, noise, hazardous materials) outside the scope of the

ICRA.

To complete the template:

1. Use Table 1 to identify the category of the construction, renovation and/or maintenance activity.

2. Use Table 2 to identify the areas affected by the activity.

3. Use Table 3 to identify the overall patient risk category that will be affected by the activity.

4. Use Table 4 to determine the level of infection prevention and control precautions needed for the activity.

Once all 4 steps above are completed: Refer to Table 5 for the minimum required control measures for the level of infection prevention and control precautions needed for the activity. Refer to Table 6 for the minimum infection prevention and control measures required on completion of the activity.

PERMIT: See the last page of this document for a fillable permit form to be used for posting at the activity site as needed.

Table 1 - Construction, Renovation, and/or Maintenance Activity Category NOTE: If any of the bulleted criteria in a higher activity category pertains to the work that will be done (even if the other criteria are in a lower category), use the higher activity category for the VHA ICRA.

Activity Category determined from Table 1 (A, B, C, or D):

Category A

Inspection and/or facility upkeep generally defined as follows:

• Work can be completed in a single shift, not to exceed 10 hours.

• Patients and/or employees may be in the area depending on the activity.

• Work that does not create dust or debris.

• Removal of ceiling tile or access to mechanical or electrical chase for visual inspection limited to 1 tile per 50 square feet with limited exposure time (not to exceed an hour for each tile) within the shift.

• Minor interior updates (e.g., replacing floor or ceiling tiles,…