P01 - 550-23-102 specifications - v130.pdf

UPGRADE FIRE PROTECTION AND EMERGENCY

NOTIFICATION � MULTIPLE BUILDINGS

Project # 550-23-102

For the Department of Veterans Affairs VA Illiana Health Care System

1900 East Main Street Danville, IL 61832

PROJECT SPECIFICATIONS

100% CONSTRUCTION DOCUMENTS

October 10, 2025

GUIDON, INC.

Upgrade Fire Protection and Emergency Notification Project #550-23-102 VA Illiana Health Care System 100%Construction Documents 1900 E. Main St., Danville, IL 61832 09-24-24

00 01 10-1

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 00 - SPECIAL SECTIONS

00 01 15 List of Drawing Sheets 09-24

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 09-24

01 32 16.15 Project Schedules (Small Projects � Design/Bid/Build 09-24

01 33 23 Shop Drawings, Product Data, and Samples 09-24

01 35 26 Safety Requirements 09-24

01 42 19 Reference Standards 09-24

01 45 00 Quality Control 09-24

01 45 29 Testing Laboratory Services 09-24

01 45 35 Special Inspections 09-24

01 58 16 Temporary Interior Signage 09-24

01 74 19 Construction Waste Management 09-24

01 12 16 Work Schedule 01 12 17 Job Meetings

01 33 24 Electronic Submittals

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00 01 10-2

SECTION NO DIVISION AND SECTION TITLES DATE

01 91 00 General Commissioning Requirements 04-22

DIVISION 02 � EXISTING CONDITIONS

02 41 00 Demolition 08-17

DIVISION 03 � CONCRETE

DIVISION 04 � MASONRY

DIVISION 05 � METALS

DIVISION 06 � WOOD, PLASTICS AND COMPOSITES

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00 01 10-3

SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 84 00 Firestopping 01-21

DIVISION 08 - OPENINGS

07 92 00 Joint Sealants

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00 01 10-4

SECTION NO DIVISION AND SECTION TITLES DATE

08 71 00 Door Hardware 01-24

DIVISION 09 � FINISHES

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00 01 10-5

SECTION NO DIVISION AND SECTION TITLES DATE

09 91 00 Painting 01-21

DIVISION 10 � SPECIALTIES

DIVISION 11 � EQUIPMENT

09 51 00 Acoustical Ceilings

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00 01 10-6

SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 12 � FURNISHINGS

DIVISION 13 - SPECIAL CONSTRUCTION

DIVISION 14� CONVEYING EQUIPEMENT

DIVISION 21- FIRE SUPPRESSION

21 08 00 Commissioning of Fire Suppression System 11-16

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00 01 10-7

SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 22 � PLUMBING

DIVISION 23 � HEATING, VENTILATING, AND AIR

CONDITIONING (HVAC)

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00 01 10-8

SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 25 � INTEGRATED AUTOMATION

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00 01 10-9

SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 26 � ELECTRICAL

DIVISION 27 � COMMUNICATIONS

26 05 11 Requirements for Electrical Installations 26 05 19 Low Voltage Conductors 26 05 26 Grounding and Bonding

26 05 33 Raceways and Boxes 26 27 26 Wiring Devices

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00 01 10-10

SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 28 � ELECTRONIC SAFETY AND SECURITY

28 05 00 Common Work Results for Electronic Safety and Security 04-18

28 05 26 Grounding and Bonding for Electronic Safety and Security

09-11

28 05 28.33 Conduits and Backboxes for Electronic Safety and Security

09-11

28 31 00 Fire Detection and Alarm 10-11

DIVISION 31 � EARTHWORK

DIVISION 32 � EXTERIOR IMPROVEMENTS

28 08 00 Commissioning Electrical Safety

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00 01 10-11

SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 33 � UTILITIES

DIVISION 34 � TRANSPORTATION

DIVISION 48 � Electrical Power Generation

VA Illiana Health Care System 100% Construction Documents

1900 E. Main St., Danville, IL 61832 09-24-24

00 01 15 - List of Drawing Sheets.docx- 1

SECTION 00 01 15

LIST OF DRAWING SHEETS

Drawing list shown on GI000.

Drawing No.

GI000 - COVER SHEET

GI001 � PROJECT SITE PLAN

00-FA001 Fire Alarm General Notes/Riser Diagrams

00-FA002 Fire Alarm Riser Diagrams

00-FA003 Fire Alarm Details/Matrix

14-FD101 Building 14 Basement floor Fire Alarm Demolition Plan

14-FD102 Building 14 First floor Fire Alarm Demolition Plan

14-FD103 Building 14 Second /Attic Floor Fire Alarm Demolition Plan

101-FD104 Building 101 First floor Fire Alarm Demolition Plan Area A

101-FD105 Building 101 First floor Fire Alarm Demolition Plan Area B

101-FD106 Building 101 First floor Fire Alarm Demolition Plan Area C

101-FD107 Building 101 First floor Fire Alarm Demolition Plan Area D

102-FD108 Building 102 First floor Fire Alarm Demolition Plan Area A

102-FD109 Building 102 First floor Fire Alarm Demolition Plan Area B

102-FD110 Building 102 First floor Fire Alarm Demolition Plan Area C

102-FD111 Building 102 First floor Fire Alarm Demolition Plan Area D

103-FD112 Building 103 First floor Fire Alarm Demolition Plan Area A

103-FD113 Building 103 First floor Fire Alarm Demolition Plan Area B

103-FD114 Building 103 First floor Fire Alarm Demolition Plan Area C

104-FD115 Building 103 First floor Fire Alarm Demolition Plan Area D

104-FD116 Building 104 First floor Fire Alarm Demolition Plan Area A

104-FD117 Building 104 First floor Fire Alarm Demolition Plan Area B

104-FD118 Building 104 First floor Fire Alarm Demolition Plan Area C

104-FD119 Building 104 First floor Fire Alarm Demolition Plan Area D

14-FA101 Building 14 Basement floor Fire Alarm New Plan

14-FA102 Building 14 First floor Fire Alarm New Plan

14-FA103 Building 14 Second/Attic floor Fire Alarm New Plan

101-FA104 Building 101 First floor Fire Alarm New Plan Area A

101-FA105 Building 101 First floor Fire Alarm New Plan Area B

101-FA106 Building 101 First floor Fire Alarm New Plan Area C

101-FA107 Building 101 First floor Fire Alarm New Plan Area D

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00 01 15 - List of Drawing Sheets.docx- 2

102-FA108 Building 102 First floor Fire Alarm New Plan Area A

102-FA109 Building 102 First floor Fire Alarm New Plan Area B

102-FA110 Building 102 First floor Fire Alarm New Plan Area C

102-FA111 Building 102 First floor Fire Alarm New Plan Area D

103-FA112 Building 103 First floor Fire Alarm New Plan Area A

103-FA113 Building 103 First floor Fire Alarm New Plan Area B

103-FA114 Building 103 First floor Fire Alarm New Plan Area C

104-FA115 Building 103 First floor Fire Alarm New Plan Area D

104-FA116 Building 104 First floor Fire Alarm New Plan Area A

104-FA117 Building 104 First floor Fire Alarm New Plan Area B

104-FA118 Building 104 First floor Fire Alarm New Plan Area C

104-FA119 Building 104 First floor Fire Alarm New Plan Area D

- - - END - - -

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01 00 00 -1

SECTION 01 00 00

GENERAL REQUIREMENTS

GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for the replacement of fire alarm control panels

(FACP), heat detectors, smoke detectors, horn strobes, annunciator panels, and associated wiring/conduit/back boxes, electrical support, relocation of cooling of FACP if necessary to satisfy design guide or code requirements for a replacement of the existing fire alarm system with a fully addressable fire alarm control and annunciation system as required by drawings and specifications.

B. Visits to the site by Bidders may be made only by appointment with the Medical Center Engineering Officer

C. Offices of Guidon Design LLC, as Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a

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01 00 00 -2 contractual act of the Government without affirmations by

Contracting Officer or his duly authorized representative.

1.3 STATEMENT OF BID ITEM(S)

A. ITEM I, GENERAL CONSTRUCTION: Work includes general construction, alterations, and fire alarm system, necessary removal of existing structures and construction and certain other items.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor�s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

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2. Before starting work the General Contractor shall give one week�s notice to the Contracting Officer so that security arrangements can be provided for the employees.

This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer. Patients and staff are not to be photographed at any time.

4. VA reserves the right to close down or shut down the project site and order General Contractor�s employees off the premises in the event of a national emergency. The

General Contractor may return to the site only with the written approval of the Contracting Officer.

C. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the Contracting officers representative (COR) for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

D. Document Control:

1. Before starting any work, the General Contractor/Sub

Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of �sensitive information�.

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2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked �Law Enforcement Sensitive� or

�Sensitive Unclassified�. Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting Officer.

5. All paper waste or electronic media such as CD�s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of

�sensitive information�.

7. All electronic information shall be stored in specified location following VA standards and procedures using an

Engineering Document Management Software (EDMS).

a) Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system.

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b) �Sensitive information� including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

E. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access.

Access shall be restricted to picking up and dropping off materials and supplies.

1.6 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The

Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the

Contracting Officer, the buildings and utilities may be abandoned and need not be removed.

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C. The Contractor shall, under regulations prescribed by the

Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be as determined by the COR .

E. Workers are subject to rules of Medical Center applicable to their conduct.

F. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times.

G. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others.

Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's

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01 00 00 -7 personnel, except as permitted by COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by

Department of Veterans Affairs in quantities sufficient for not more than two work days. Provide unobstructed access to Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of

Contractor's materials and equipment will be permitted subject to fire and safety requirements.

H. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR . All such actions shall be coordinated with the COR or Utility Company involved:

I. Phasing:

1. The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule

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01 00 00 -8 detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

2. To ensure such executions, Contractor shall furnish the

COR with a schedule of approximate dates on which the

Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such dates to ensure accomplishment of this work in successive phases mutually agreeable to Medical Center Director, COR and Contractor, as follows:

J. Building(s) will be occupied during performance of work;

but immediate areas of alterations will be vacated.

1. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Contractor shall permit access to Department of

Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, 1900 E. Main St., Danville, IL 61832 01-03-23

01 00 00 -9 lighting etc. to facilitate patient and staff access.

Coordinate alteration work in areas occupied by

Department of Veterans Affairs so that Medical Center operations will continue during the construction period.

2. Immediate areas of alterations not mentioned in preceding

Subparagraph 1 will be temporarily vacated while alterations are performed.

K. Utilities Services: Maintain existing utility services for

Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems

(including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR.

Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director�s prior knowledge and written approval. Refer to specification

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28 05 00, COMMON WORK RESULTS FOR ELECTRONIC SAFETY AND

SECURITY for additional requirements.

2. Contractor shall submit a request to interrupt any such services to COR, in writing, 7 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center. Interruption time approved by Medical

Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

L. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, shall be removed back to their source. Those which are indicated to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed

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01 00 00 -11 and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions;

so that they are completely behind the finished surfaces.

M. To minimize interference of construction activities with flow of Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles. Wherever excavation for new utility lines cross existing roads, at least one lane must be open to traffic at all times with approval.

2. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the COR.

N. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF ROADWAYS.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR and a representative of

VA Supply Service, of areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by all three, to the

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Contracting Officer. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of buildings.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and COR.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR, to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by

Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING

SITE CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR 52.243-

4).

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C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved.

They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by

Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of Contractor to restore damage caused by Contractor's workers in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

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1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the

Government are identified by attached tags or noted on drawings or in specifications as items to be stored.

Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by COR.

2. Items not reserved shall become property of the

Contractor and be removed by Contractor from Medical

Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government.

When rooms and spaces are vacated by the Department of

Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the

Government in advance of work to avoid interfering with

Contractor's operation.

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown

1900 E. Main St., Danville, IL 61832 01-03-23

01 00 00 -15 or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged. Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by

Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in

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01 00 00 -16 accordance with clause entitled "CHANGES" (FAR 52.243-4) and "DIFFERING SITE CONDITIONS" (FAR 52.236-2).

1.11 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.12 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty management plan which contains information relevant to FAR 52.246-21

Warranty of Construction at least 30 days before the planned pre-warranty conference, submit four sets of the warranty management plan. Include within the warranty management plan all required actions and documents to assure that the Government receives all warranties to which it is entitled. The plan must be in narrative form and

1900 E. Main St., Danville, IL 61832 01-03-23

01 00 00 -17 contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesman, or of engineering background, not necessarily familiar with this contract. The term �status� as indicated below must include due date and whether item has been submitted or was approved. Warranty information made available during the construction phase must be submitted to the Contracting

Officer for approval prior to each monthly invoice for payment. Assemble approved information in a binder and turn over to the Government upon acceptance of the work. The construction warranty period will begin on the date of the project acceptance and continue for the product warranty period. A joint 4 month and 9 month warranty inspection will be conducted, measured from time of acceptance, by the

Contactor and the Contracting Officer. Include in the warranty management plan, but not limited to, the following:

1. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the company of the

Contractor, subcontractors, manufacturers or suppliers involved.

2. Furnish with each warranty the name, address and telephone number of each of the guarantor�s representatives nearest project location.

3. Listing and status of delivery of all Certificates of

Warranty for extended warranty items, to include roofs, HVAC balancing, pumps, motors, transformers and for all

1900 E. Main St., Danville, IL 61832 01-03-23

01 00 00 -18 commissioned systems such as fire protection and alarm systems, sprinkler systems and lightning protection systems, etc.

4. A list for each warranted equipment item, feature of construction or system indicating:

a. Name of item.

b. Model and serial numbers.

c. Location where installed.

d. Name and phone numbers of manufacturers and suppliers.

e. Name and phone numbers of manufacturers or suppliers.

f. Names, addresses and phone numbers of sources of spare parts.

g. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

h. Starting point and duration of warranty period.

i. Summary of maintenance procedures required to continue the warranty in force.

j. Cross-reference to specific pertinent Operation and

Maintenance manuals.

k. Organizations, names and phone numbers of persons to call for warranty service.

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l. Typical response time and repair time expected for various warranted equipment.

5. The plans for attendance at the 4 and 9-month post construction warranty inspections conducted by the government.

6. Procedure and status of tagging of all equipment covered by extended warranties.

7. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.

B. Performance & Payment Bonds: The Performance & Payment

Bonds must remain effective throughout the construction period.

1. In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the Contracting Officer will have the work performed by others, and after completion of the work, will charge the remaining construction warranty funds of expenses incurred by the Government while performing the work, including, but not limited to administrative expenses.

2. In the event sufficient funds are not available to cover the construction warranty work performed by the

Government at the contractor�s expenses, the Contracting

Officer will have the right to recoup expenses from the bonding company.

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3. Following oral or written notification of required construction warranty repair work, the Contractor shall respond in a timely manner. Written verification will follow oral instructions. Failure to respond will be cause for the Contracting Officer to proceed against the

Contractor.

C. Pre-Warranty Conference: Prior to contract completion, and at a time designated by the Contracting Officer, the

Contractor shall meet with the Contracting Officer to develop a mutual understanding with respect to the requirements of this section. Communication procedures for

Contractor notification of construction warranty defects, priorities with respect to the type of defect, reasonable time required for Contractor response, and other details deemed necessary by the Contracting Officer for the execution of the construction warranty will be established/ reviewed at this meeting. In connection with these requirements and at the time of the Contractor�s quality control completion inspection, furnish the name, telephone number and address of a licensed and bonded company which is authorized to initiate and pursue construction warranty work action on behalf of the Contractor. This point of contract will be located within the local service area of the warranted construction, be continuously available and be responsive to Government inquiry on warranty work action and status. This requirement does not relieve the

Contractor of any of its responsibilities in conjunction with other portions of this provision.

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D. Contractor�s Response to Construction Warranty Service

Requirements:

E. Following oral or written notification by the Contracting

Officer, the Contractor shall respond to construction warranty service requirements in accordance with the

�Construction Warranty Service Priority List� and the three categories of priorities listed below. Submit a report on any warranty item that has been repaired during the warranty period. Include within the report the cause of the problem, date reported, corrective action taken, and when the repair was completed. If the Contractor does not perform the construction warranty within the timeframe specified, the Government will perform the work and back charge the construction warranty payment item established.

1. First Priority Code 1. Perform onsite inspection to evaluate situation, and determine course of action within

4 hours, initiate work within 6 hours and work continuously to completion or relief.

2. Second Priority Code 2. Perform onsite inspection to evaluate situation, and determine course of action within

8 hours, initiate work within 24 hours and work continuously to completion or relief.

3. Third Priority Code 3. All other work to be initiated within 3 work days and work continuously to completion or relief.

4. The �Construction Warranty Service Priority List� is as follows:

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a) Code 1-Life Safety Systems

1) Fire suppression systems.

2) Fire alarm system(s).

b) Code 1 Doors

1) Overhead doors not operational, causing a security, fire or safety problem.

1) Interior, exterior personnel doors or hardware, not functioning properly, causing security, fire or safety problem.

c) Code 3-Doors

1) Overhead doors not operational.

2) Interior/exterior personnel doors or hardware not functioning properly.

d) Code 1-Electrical

1) Power failure (entire area or any building operational after 1600 hours).

2) Security lights.

3) Smoke detectors.

e) Code 2-Electrical

1) Power failure (no power to a room or part of building). Receptacle and lights not operational (in a room or part of building).

f) Code 3-Interior

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1) Floors damaged.

2) Paint chipping or peeling.

3) Casework damaged.

g) Code 3

1) All work not listed above.

F. Warranty Tags: At the time of installation, tag each warranted item with a durable, oil and water-resistant tag approved by the Contracting Officer. Attach each tag with a copper wire and spray with a silicone waterproof coating.

Also submit two record copies of the warranty tags showing the layout and design. The date of acceptance and the QC signature must remain blank until the project is accepted for beneficial occupancy. Show the following information on the tag.

Warranty Tags

Type of product/material

Model number

Serial number

Contract number

Warranty period from/to

Inspector�s signature

Construction Contractor

Address

Telephone number

Warranty Contact

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Warranty Tags

Address

Telephone number

Warranty response time priority code

1.13 TEMPORARY USE OF EXISTING ELEVATORS

A. Use of existing elevators for handling building materials and Contractor's personnel will be permitted subject to following provisions:

1. Contractor makes all arrangements with the COR for use of elevators. The COR will ascertain that elevators are in proper condition. Personnel for operating elevators will not be provided by the Department of Veterans Affairs.

2. Contractor covers and provides maximum protection of following elevator components:

a) Entrance jambs, heads soffits and threshold plates.

b) Entrance columns, canopy, return panels and inside surfaces of car enclosure walls.

c) Finish flooring.

1.14 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The amount to be paid by the Contractor for chargeable electrical services shall be the prevailing rates charged

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01 00 00 -25 to the Government. The Contractor shall carefully conserve any utilities furnished without charge.

B. The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines, and all meters required to measure the amount of electricity used for the purpose of determining charges. Before final acceptance of the work by the

Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated paraphernalia and repair restore the infrastructure as required.

C. Contractor shall install meters at Contractor's expense and furnish the Medical Center monthly record of the

Contractor's usage of electricity as hereinafter specified.

D. Heat: Furnish temporary heat necessary to prevent injury to work and materials through dampness and cold. Use of open salamanders or any temporary heating devices which may be fire hazards or may smoke and damage finished work, will not be permitted. Maintain minimum temperatures as specified for various materials:

1. Obtain heat by connecting to Medical Center heating distribution system.

E. Electricity (for Construction and Testing): Furnish all temporary electric services.

VHADANPOEHLV1

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1. Obtain electricity by connecting to the Medical Center electrical distribution system. The Contractor shall meter and pay for electricity required for electric cranes and hoisting devices, electrical welding devices and any electrical heating devices providing temporary heat. Electricity for all other uses is available at no cost to the Contractor.

1.15 TESTS

A. As per specification section 23 05 93 the contractor shall provide a written testing and commissioning plan complete with component level, equipment level, sub-system level and system level breakdowns. The plan will provide a schedule and a written sequence of what will be tested, how and what the expected outcome will be. This document will be submitted for approval prior to commencing work. The contractor shall document the results of the approved plan and submit for approval with the as built documentation.

B. Pre-test mechanical and electrical equipment and systems and make corrections required for proper operation of such systems before requesting final tests. Final test will not be conducted unless pre-tested.

C. Conduct final tests required in various sections of specifications in presence of an authorized representative of the Contracting Officer. Contractor shall furnish all labor, materials, equipment, instruments, and forms, to conduct and record such tests.

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D. Mechanical and electrical systems shall be balanced, controlled and coordinated. A system is defined as the entire system which must be coordinated to work together during normal operation to produce results for which the system is designed. For example, air conditioning supply air is only one part of entire system which provides comfort conditions for a building. Other related components are return air, exhaust air, steam, chilled water, refrigerant, hot water, controls and electricity, etc.

Another example of a system which involves several components of different disciplines is a boiler installation. Efficient and acceptable boiler operation depends upon the coordination and proper operation of fuel, combustion air, controls, steam, feedwater, condensate and other related components.

E. All related components as defined above shall be functioning when any system component is tested. Tests shall be completed within a reasonably period of time during which operating and environmental conditions remain reasonably constant and are typical of the design conditions.

F. Individual test result of any component, where required, will only be accepted when submitted with the test results of related components and of the entire system.

1.16 INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operating manuals

(hard copies and electronic) and verbal instructions when

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01 00 00 -28 required by the various sections of the specifications and as hereinafter specified.

B. Manuals: Maintenance and operating manuals and one compact disc (four hard copies and one electronic copy each) for each separate piece of equipment shall be delivered to the

COR coincidental with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and sub-assembly components. Manuals shall include an index covering all component parts clearly cross-referenced to diagrams and illustrations.

Illustrations shall include "exploded" views showing and identifying each separate item. Emphasis shall be placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory and control shall be clearly and thoroughly explained. All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth.

Manuals must reference the exact model, style and size of the piece of equipment and system being furnished. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted.

C. Instructions: Contractor shall provide qualified, factory-trained manufacturers' representatives to give detailed training to assigned Department of Veterans

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Affairs personnel in the operation and complete maintenance for each piece of equipment. All such training will be at the job site. These requirements are more specifically detailed in the various technical sections. Instructions for different items of equipment that are component parts of a complete system, shall be given in an integrated, progressive manner. All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed. This is to assure proper instruction in the operation of inter-related systems. All instruction periods shall be at such times as scheduled by the COR and shall be considered concluded only when the COR is satisfied in regard to complete and thorough coverage. The contractor shall submit a course outline with associated material to the COR for review and approval prior to scheduling training to ensure the subject matter covers the expectations of the VA and the contractual requirements.

The Department of Veterans Affairs reserves the right to request the removal of, and substitution for, any instructor who, in the opinion of the COR, does not demonstrate sufficient qualifications in accordance with requirements for instructors above.

1.17

A. "Completion Date" shall mean that date as established by

Contracting Officer upon which Contractor will turn over entire project or portions thereof to the Government.

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Version: September 30, 2025

Attachment A

VA Illiana Pre‐Construction Risk Assessment (PCRA) Infection Control Risk Assessment (ICRA), Interim Life Safety Measure (ILSM), and Safety Construction Permit.

(For questions about this project, please contact the Project Manager)

Project Number#: Project Title:

Project Manager: Phone Number:

Location of Construction: Project Start Date:

Contractor Performing Work: Estimated Duration:

Permit Expiration Date:

Description of Project:

CONSTRUCTION ACTIVITIES

The following are examples of activities that do not require completion of the Pre‐Construction Risk Assessment:

1. Paint and wallpaper in business offices and non‐patient areas.

2. Paint in patient room if closed for painting and less than 3 sf. of wall needs patched. Filter for room unit changed after painting.

3. Installation of soap dispenser/needle box/paper towel holder in patient room

4. Repair of window blind.

5. Ceiling tile replacement for areas less than 10 2’ X 2’ tiles, if not in business offices and non‐patient areas.

6. Ceiling tile replacement for area less than 5 2’ X 2’ tiles in a patient area if patient is out of the immediate area and clean up can be accomplished before patient returns.

7. Minimum repair of nurse call system/TV/Bed/Telephone.

8. Check or replace electric outlet.

9. Replace light bulb.

10. Unstop sink/commode with no water on floor.

11. Unstop commode when water on floor requires maintenance to have Housekeeping clean area immediately.

12. Repair medical gas outlet. (Front Body)

13. Air balance readings.

14. Check air‐conditioning.

Yes No NOISE Will there be noise generated that will impact a department adjacent to, above, or below the construction area?

a. If so, list the departments that must be notified.

b. How are you going to reduce the noise to an acceptable level?

Yes No VIBRATION Will there be vibration generated that will impact a department adjacent to, above, or below the construction area?

a. If so, list the departments that must be notified each time this type of work will be performed.

b. How are you going to reduce the vibration to an acceptable level?

Yes No EMERGENCY PROCEDURES Are Emergency Procedures in place and posted on each job for accidental events that could greatly impact Patient Care or Life Safety to the facility? Included in these procedures are such things as:

Emergency telephone numbers of key departments.

A plan that describes where main valves, switches, and controls are for the area in case of an emergency.

A plan for unexpected outages.

Yes No ENVIRONMENTAL

Are any of the following environmental hazards present?

Will hazardous chemicals be used on this project? How will fumes and odors be controlled? SDS Sheets are required.

Is asbestos abatement required on this job? If so, notify Safety and Maintenance at the activation.

Is lead paint removal required on this job? If so, notify Safety and Maintenance at the activation.

Will there be hot work done on this project? If there are, then a hot work permit must be posted on the job site. All hot work must have a fire watch assigned to each area while the hot work is being performed.

Will there be a Confined Space Entry required on this project? If so, the VA Illiana confined space entry MCM must be followed.

Yes No UTILITY FAILURES Will any of the following systems be out of service at any time during the project?

CHECK ALL APPLICABLE BLOCKS.

___ Fire alarm (If out for more than 8 hours, Interim Life Safety Measures must be implemented.)

___ Sprinkler (If out for more than 10 hours, Interim Life Safety Measures must be implemented.)

___ Electrical ___ Domestic water ___ Oxygen ___ Sewage

___ HVAC

Yes No INTERIM LIFE SAFETY MEASURES (ILSM’S) Will there be any work that will require activation of the Interim Life Safety Measures during this project? Some things that will require ILSM’s to be implemented are but not limited to: CHECK ALL APPLICABLE BLOCKS.

___ Any construction that impacts an EXIT or stairs.

___ Any construction that has potential to impact access to emergency services or forces.

___ Any construction that impacts major breaches in a fire or smoke wall.

___ Taking the sprinkler system out of service more than 10 hours in a 24‐hour period.

___ Taking the fire alarm system out of service for more than 8 hours in a 24 hours period, ___ Will construction affect exit routes from occupied areas adjacent to construction site?, ___ Will project affect traffic patterns in area? If yes, explain plan in additional requirements on last page.

Answering yes to any question above will require a separate ILSM to be completed. See SOP 138‐35 for additional guidance and ILSM forms.

Yes No ADDITIONAL SAFETY PRECAUTIONS

The following must be completed prior to any construction activities. CHECK ALL

BLOCKS ONCE COMPLETED!

___ Separation wall will be constructed prior to project beginning.

___ Fire protection…