P00B4600009 PDF.docx

Purchase Order Request for Proposals (PORFP) PBX IV- Telecommunications Equipment and Services Master Contract Purchase Order Request for Proposals (PORFP) PBX IV- Telecommunications Equipment and Services Master Contract Purchase Order Request for Proposals (PORFP) PBX IV- Telecommunications Equipment and Services Master Contract

Section 1 – General Information

PORFP Number:

(ADPICS PO Number) P00B4600009 eMMA# BPM040406

PORFP Type:

(Select one category from drop down list) Fixed Price

Functional Area/s (FA) for this PORFP:

(Check all that apply) FA III (Time and Material Labor)

Designated Small Business Reserve?(SBR): (Select “Yes” or “No” from drop down list) No

Minority Business Enterprise (MBE) Goal for FA II & III Below (See “PBX IV- Telecommunications Equipment and Services Master Contract MBE Participation Worksheet”):

25%

Minority Business Enterprise (VSBE) Goal for FA II & III Below (See “PBX IV- Telecommunications Equipment and Services Master Contract VSBE Participation Worksheet”):

0%

2pm

1. Towson – 300 E. Towsontown Boulevard; Towson, MD 21286

2. Patapsco – 2800 W. Patapsco Avenue; Baltimore, MD 21297

3. College Park – 9829 Rhode Island Avenue; College Park, MD 20740

4. Salisbury –1790 Westwood Drive; Salisbury, MD 21803

5. Cumberland –128 Baltimore Street; Cumberland, MD 21501

6. Eutaw Street –1100 N. Eutaw Street – Third floor; Baltimore, MD 21201

7. Hagerstown – 14 N. Potomac Street, suite 100; Hagerstown, MD 21740

8. Waldorf – 175 Post Office Road; Waldorf, MD 20602

and Sundays; however it must be approved by agency.

2. The proposals shall be submitted in a format that provides a breakdown cost for each item, identified on a separate line, by location. The State reserves the right to select any or all of the items submitted for award.

3. Proposals should be emailed to the POC, with separate technical and financial proposals. Technical proposals should be provided in a Word document and financial proposals should be provided in an Excel document with vendors name, address and telephone number.

4. Vendor must provide a written RCA (Root Cause Analysis) for all reported issues that are managed or ‘break/fix’ within 24 hours from the date and time of incident.

2. Consultant must adhere to State of Maryland Covid-19 PPE protocols.

· Location where the incident occurred

· The number of hours billed

· The contractor who performed the service

· Any billable material used

· Invoice Date and Invoice Number

· Brief Description and amount due per line and total

· Issuing Purchase order number

2. Invoices submitted without the required information will not be processed for payment until the Contractor provides the required information listed above. All invoices shall be submitted no later than 30 days after receipt of product.

3. Send invoices to:

MDOL – Unemployment Insurance Attn: Charles Evans, Telecom Administrator 1100 Eutaw Street, Room 508 Baltimore, MD 21201.

Section 2 – Agency Point of Contact (POC) Information

Baltimore, MD 21201

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Office

(443)676-3311 Mobile

gov

Section 4 – Scope of Work

FA I – Hardware, Associated Peripherals and Software (Provide itemized list of required equipment and model number/s. If type of equipment is unknown, describe required functionality):

Due Date for Delivery: (mm/dd/yyyy)

FA II – Manufacturer’s Extended Warranty and Maintenance Services (Provide itemized list of required services and deliverables and include MBE goal listed above. MBE goal should be calculated only on FA II & III value.)

FA III – Time and Material Labor (Provide itemized list of required services and deliverables and include MBE goal listed above. MBE goal should be calculated only on FA II & III value.)

1. Senior Business Process Consultant: An estimated 1560 hours for a Senior Business Process Consultant to Document DLLR telecommunications processes and to provide telecommunications recommendation and/or solutions For item A, these are estimates and there is no commitment that the amount of hours will be attained either per contact year or over the period of the contract.

1. A quote for a per hour labor rate quote for normal business hours and out of normal business hours from January 1, 2024 through September 30, 2024 for the following categories:

a. Senior Business Process Consultant

1. A quote for Senior Business Process Consultant for 1560 hours per year, from January 1, 2024 through September 30, 2024.

(mm/dd/yyyy)

Section 5 – Evaluation Criteria – Technical Proposal (Provide a list of evaluation criteria in descending order of importance)

The evaluation criteria are based on the most advantageous PO Proposal considering both the technical and financial submissions shall be selected for PO award. In making this selection, price and technical merit have equal weight.

1. Ability to respond to the bid in the specified timeframe.

2. How well the proposal aligns with the State’s listed requirements, for each of the Functional Areas requested within this PORFP.

3. How well the proposal aligns with the Special Instructions identified within this PORFP.

4. Ability to meet the expected delivery dates.

5. Acknowledgement of the Special Invoicing Instructions identified within this PORFP.

6. Ability to perform some required work outside of normal business hours, as needed. Please confirm that you can meet this requirement.

7. Proximity of vendor offices to the office locations listed above. List all vendor offices that may service the location listed in the PORFP.

8. The vendor must be able to provide 3 references for maintenance the vendor provided on phone systems.

Basis for Award Recommendation Evaluation criteria for award will be established at the PORFP level. The agency POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors set forth in the PORFP.

The agency POC will initiate and deliver a PO to the selected Master Contractor.