P-UCB001294-SOL-RFQ-2025-04-09-RFQ PCKGE.pdf

RFQ-AE

Rev. 01/2024 UCB Rev 10/2024

STATE OF COLORADO

OFFICE OF THE STATE ARCHITECT

STATE BUILDINGS PROGRAM

REQUEST FOR QUALIFICATIONS

FOR

ARCHITECTURAL/ENGINEERING/CONSULTING SERVICES

Notice Number: 25-37

For The

University of Colorado Boulder

For The

UCB001294 – HSSC - Renovation

UCB Rev 10/2024

REQUEST FOR QUALIFICATIONS

FOR

ARCHITECTURAL/ENGINEERING/CONSULTING SERVICES

TABLE OF CONTENTS

I. INTRODUCTION

A. Project Description/Minimum Requirements/Project Delivery B. Selection Process

1. Mandatory Pre-Submittal Conference

2. Architect/Engineer/Consultant Submittals

3. Screening Panel/ Short List

C. Schedule

II. SUBMITTAL REQUIREMENTS

A. Project Team B. Firm Capabilities C. Prior Experience D. Project Approach E. Work Location

APPENDICES

Appendix A: Preliminary Selection/Evaluation Form Appendix B: Architect/Engineer/Consultant Contract Appendix C: Acknowledgement & Attestation Form Appendix D: Map/Floor Plans – See attachments in BidNet

Rev. 01/2024 UCB Rev 10/2024

ARCHITECTURAL/ENGINEERING/CONSULTING SERVICES

REQUEST FOR QUALIFICATIONS

University of Colorado Boulder

I. INTRODUCTION

A. PROJECT DESCRIPTION

The University of Colorado Boulder is seeking architectural and engineering design services for frugal and targeted renovations in the HSSC building. As a base scope, the University intends to repurpose the facility as a storage space for Housing & Dining (HD) staging and props used by the Colorado Shakespeare Festival (CSF) and the Department of Theatre & Dance (THDN).

The University also intends to study an additive alternate to include training space for the University of Colorado Police Department (CUPD). This RFQ covers the design and improvement of approximately 30,000 square feet to meet the needs of these programs.

Planning, Design & Construction has identified the core storage and programmatic requirements. The selected design team will work collaboratively and iteratively with CU Boulder’s project team, including planning, project management and key stakeholders from HD, CSF, THDN and CUPD, to refine needs and complete the requisite design.

Due to budget limitations, the design will need to emphasize practical and cost-effective strategies to maximize value.

The project schedule is constrained by a hard completion date of September 2026.

A base scope and an additive alternate (add/alt) will be developed during Schematic Design. At the conclusion of this phase, the University will determine if the add/alt will be carried through Construction Administration. The base and add/alt options are as follows:

o BASE – Full Storage Occupancy: The entire HSSC building will be repurposed for storage use, including repair and addition to the existing wet pipe fire suppression system. This option requires upgrades to bring the building into compliance with S occupancy standards, select CU Boulder standards, and applicable fire code.

o ADD/ALT – Storage and Business Occupancy (CUPD): This scenario includes storage for CSF and THDN from option 1, as well as a Business occupancy component for CUPD, totaling approximately 2,500 square feet. The CUPD program is assumed to include classroom space, a mat training area for hand-to-hand combat and upgrades to existing spaces (like bathrooms) to ensure ADA and code compliance for the revised occupancy.

During fee negotiations, the selected design team will provide:

o Design Fee to complete SD design and third-party cost estimate.

o Design Fee to take the BASE from DD through CA.

o Design Fee to take the ADD/ALT from DD through CA.

Rev. 01/2024 UCB Rev 10/2024

Current Conditions The boiler in the HSSC building failed and to avoid flood risk, domestic water and fire suppression systems were abandoned. The building also lacks a fire alarm system.

As part of this project, the building will need to be upgraded to meet the applicable occupancy standards. If only the base scope is selected, the entire building must meet S-occupancy standards. If the Add/Alt is pursued, the portion of the building designated for office and training space (CUPD) must meet B-occupancy standards.

Upgrades to air handling units are anticipated to meet B-occupancy ventilation and comfort requirements.

Project Delivery & Budget This project will follow a Design-Bid-Build delivery method. Design of both base and the add/alt will occur through the end of Schematic Design, then the University will decide if the add/alt will be pursued through the rest of the design process. The construction budget is 1.2-4M depending on the path chosen.

Minimum Requirements:

1. Provide at least three (3) examples of similar scope building renovation projects completed by the firm within the past 5 years.

2. Provide examples of creative, frugal design approaches that have reduced construction costs on previous projects.

Teams shall address how they meet the above criteria in a consise Letter of Interest included in the submittal package (Letter of Interest may reference pages and projects later in the submittal in order to provide additional detail).

B. SELECTION PROCESS

The selection of an architect/engineer/consultant will be conducted in accordance with the Colorado Revised Statutes, 24-30-1401 et. seq. The process will involve one stage: submittals will be screened and scored. The university will attempt to negotiate a contract with the highest ranked firm from the submittal scoring. Following is additional information related to the selection process.

1. Mandatory Pre-submittal Conference: To ensure sufficient information is available to firms preparing submittals, a mandatory pre-submittal conference has been scheduled. The intent of this conference is to tour the site and to have University staff available to discuss the project.

Please note: This is an older building and this building does not currently have an accessible entrance. Firms preparing submittals must attend and sign-in in order to have their submittals accepted.

Rev. 01/2024 UCB Rev 10/2024

The pre-submittal conference will be held at:

Housing System Services Center - 3500 Marine St, Boulder, CO 80309

The address will take you to the building across the street. See attached map for the location of where the walk will take place.

April 17, 2025 @ 11:30 AM - 1:00 PM MT

2. Architect/Engineer/Consultant’s Submittals: Specific requirements for submittals and scoring criteria are detailed in II. SUBMITTAL REQUIREMENTS. In order to facilitate review, one (1) copy of the submittal must be provided. Submittals are to be submitted electronically via BidNet at:

https://www.bidnetdirect.com/colorado/universityofcoloradodesignandconstruction

The deadline for receipt (via BidNet only) is April 30, 2025 @ 2:00 PM MT.

Late submittals will be rejected without consideration. The University of Colorado Boulder and the State of Colorado assume no responsibility for costs related to the preparation of submittals. Submittals shall be a maximum of 25 pages long, including cover pages, Letter of Interest, dividers/blank pages, and required appendix forms and be no larger than 20MB.

At a minimum, the submittal must contain: Cover sheet with official UCB project numbers, names, and notice numbers as well as a table of contents and a Letter of Interest. The Letter of Interest shall address how the project team meets the stated minimum requirements listed in Section A of this RFQ, and it shall also include 1) main and secondary contact names, emails and phone numbers; 2) a summary of qualifications and credentials, and 3) acknowledgment of all issued addenda.

Clarifications: Owner initiated changes to this RFQ will be issued under numerically sequenced email addenda. Addenda may include the following items:

a. Clarifications

b. Scope Changes

c. Time and/or Date Changes

Provide questions via BidNet to the link listed above. Respondent initiated via BidNet for clarification will be received any time on or before April 23, 2025 @ 2:00 PM MT. All State responses will be issued by posted addenda on or before April 25, 2025 @ 4:00

PM MT.

3. Screening Panel: Submittals will be evaluated by a panel selected in accordance with state policies. The panel will review and score all submissions and select a firm directly based on the submitted materials.

https://www.bidnetdirect.com/colorado/universityofcoloradodesignandconstruction

Rev. 01/2024

C. SCHEDULE

Following is a detailed schedule of events for the RFQ process and an outline of the schedule for the balance of the project.

Advertisement April 9, 2025 Mandatory Pre-submittal Conference/ Tour April 17, 2025 @ 11:30 AM to

1:30 PM MT

Date Questions Due via Bidnet April 23, 2025 @ 2:00 PM MT Date Answers Issued via Bidnet April 25, 2025 @ 4:00 PM MT RFQ Submittal Due via Bidnet April 30, 2025 @ 2:00 PM MT Negotiation of A/E Contract May 7, 2025 Contract Approval (projected) June 15, 2025 Anticipated A/E Professional Services – Start June 15, 2025

Schematic Design + Estimate Deadline August 8, 2025 Design Documents and Construction Documents Deadline

August 18 – October 31, 2025

Anticipated Construction Services – Start/Finish

December 2025 - September

II. SUBMITTAL REQUIREMENTS

Firms will be judged not only on their past experience for the type of work involved, but also on their ability to address issues critical to the success of the project requirements outlined in this RFQ document.

Appendix C, Acknowledgement and Attestation Form must be fully completed and certified.

The following are elements that will be used to evaluate each firm's qualifications:

A. PROJECT TEAM

Identify the project principal, the project manager, key staff, and sub-consultants. Present a brief discussion regarding how the team's qualifications and experience relate to the specific project.

Qualifications and relevant individual experience.

Unique knowledge of key team members relating to the project.

Experience on projects as a team.

Key staff involvement in project management and on-site presence.

Time commitment of key staff.

Qualifications and relevant sub-consultant experience.

B. FIRM/TEAM CAPABILITIES

Are the lines of authority and coordination clearly identified?

Are essential management functions identified?

Are the functions effectively integrated? (e.g., sub-consultants’ role delineated)?

Current and projected workload.

Note: Organization charts and graphs depicting your capacity may be included.

C. PRIOR EXPERIENCE

Use this portion of your submittal to describe relevant experiences with the project type described in this RFQ document and various services to be provided.

Experience of the key staff and firm with projects of similar scope and complexity.

Demonstrated success on past projects of similar scope and complexity.

References.

Note: Include the name and current telephone number of the owner’s project manager for every project listed.

D. PROJECT APPROACH

For the project and services outlined in the RFQ document, describe how you plan to accomplish the following project control and management issues:

Budget Methodology/Cost Control.

− Establish and maintain estimates of probable cost within owner's established budget.

− Control consultant contract costs − Coordinate value engineering activities

Quality Control Methodology.

− Ensure State procedures are followed − Improve energy efficiency through the use of an integrated design process, life cycle costing, the use of an energy standard (current OSA energy code) and the specification of energy efficient materials, systems, and equipment

− Reduce embodied carbon emissions by utilizing and submitting Environmental Product Declarations (EPDs) that meet the OSA’s maximum acceptable global warming potential (GWP) limits

− Ensure the project is designed for durability and maintainability Schedule.

− Manage the required work to meet the established schedule

E. WORK LOCATION

Describe where the prime and sub-consultants will do the key work elements of this project.

Proximity of firms office as it may affect coordination with the State's project manager and the potential project location.

Firm's familiarity with the project area.

Knowledge of the local labor and material markets.

[The rest of this page intentionally left blank]

Appendix A

PRELIMINARY SELECTION/EVALUATION FORM

ARCHITECT/ENGINEERING/CONSULTANT SERVICES

QUALIFICATION BASED SELECTION (This form is to be used in the first step, i.e., short listing, of an architectural/engineering/consulting services selection process.)

Evaluator ____________________________________ Date:_________________________ Name of Firm:_________________________________________________________________ Name of Project:_UCB001294 – HSSC – Renovation ________________________________

RFQ REFERENCE

MINIMUM REQUIREMENTS Y ____ N ____

If the minimum requirements have not been met, specify the reason(s):

Acknowledgment and Attestation included: Y _____ N _____

SCORE (PROJECT SPECIFIC QUALIFICATIONS): Weight2 x Rating3 = Score

1. PROJECT TEAM1

Qualifications and relevant individual experience. __5___x__=____ Unique knowledge of key team members relating to the project. __3___x_____=____ Experience on projects as a team. __4___x_____=____ Key staff involvement in project management and on-site presence. __3___x_____=____ Time commitment of key staff. __5___x_ _=____ Qualifications and relevant subconsultant experience. __3___x_____=____

2. FIRM CAPABILITIES1

Are the lines of authority and coordination clearly identified __2___x____=____ Are essential management functions identified? __2___x _=___ Are the functions effectively integrated (e.g., subconsultants’ roles delineated?) __2___x _=___ Current and projected workload. __2___x _=___

3. PRIOR EXPERIENCE1

Experience of the key staff and firm with projects of similar scope and complexity. __5___x_ _=____ Demonstrated success on past projects of similar scope.

and complexity. __5___x_ _=____

4. PROJECT APPROACH1

Budget methodology/cost control. __5___x___=____ Quality control methodology. __3___x _ =____ Schedule maintenance methodology. __5___x __=_ _

5. WORK LOCATION1

Proximity of firm’s office as it may affect coordination with the state's project manager and the potential project location. __3___x__=____ Firm's familiarity with the project area. __2___x___=_ Knowledge of the local labor and material markets. __2___x___=_

TOTAL SCORE: ________4

NOTES:

1. Criteria: Agencies/Institutions are encouraged to include additional criteria that reflect unique characteristics of the project under each category to help determine the submitter’s overall qualifications.

2. Weights: Agency/Institutions to assign weights, using whole numbers, to all criteria on evaluation forms for inclusion into RFQ document and prior to evaluations.

3. Ratings: Evaluator to assess the strength of each firms qualifications and assign a numerical rating of 1 to 5 with 5 being the highest rating 0 is missing information. (Use whole numbers)

4. Total Score: Includes the sum of all criteria. Note: a passing score (as a percentage of the total points available) is optional and should be assigned by the agency/institution prior to evaluation.

(Appendix A1 - Not Used)

Appendix A2

FINAL RANKING MATRIX

QUALIFICATION BASED SELECTION

(Use this form to rank and determine the most qualified architectural/engineering/consulting services firm for both the preliminary and interview evaluations.)

FIRM

QUALIFICATIONS SCORE1

CUMULATIVE2

TOTAL SCORE

RANK3

EVAL

#1

EVAL

#2

EVAL

#3

EVAL

#4

EVAL

#5

EVAL

#6

NOTES:

1. Insert total score from each evaluator's PRELIMINARY SELECTION or INTERVIEW SELECTION/EVALUATION FORMS. The scores from the Preliminary Selection process are not used to determine the final score or ranking unless there is a tie score during Phase 2.

2. Add all evaluators' total scores to determine the cumulative score. NOTE: Each firm's cumulative total score should be as a percentage of the total points available.

3. Rank all firms with the highest scoring firm being the most qualified.

Appendix B

ARCHITECT/ENGINEER/CONSULTANT CONTRACT

(AE SC-5.1, AE-CM/GC SC-5.2, Consultant SC-5.3)

Sample forms can be found at the following link:

https://osa.colorado.gov/state-buildings/project-management-policies-guidelines/contract-forms https://osa.colorado.gov/state-buildings/project-management-policies-guidelines/contract-forms

Appendix C

ACKNOWLEDGMENT AND ATTESTATION FORM

(Partnership Format)

By responding to this RFQ, the respondent(s) certify that he/she has reviewed the contents of this RFQ and addenda, and has agreed that the terms and conditions are expressly acceptable without change or modification.

We certify and declare that the foregoing is true and correct.

Subscribed on at Date City

, State of

County State

1) Partner Signature

Typed Name:

2) Partner Signature

Notary: _________________________________________________ ____________________ Date

Commission Expires: _____________________________________

Note: Add additional signatures if there are more than two partners.

(Sole Proprietorship Format)

By responding to this RFQ, the respondent(s) certify that he/she has reviewed the contents of this RFQ and addenda and has agreed that the terms and conditions are expressly acceptable without change or modification.

We certify and declare that the foregoing is true and correct.

Subscribed on at Date

City

Respondent Date

Notary:

Date

Commission Expires:

(Joint Venture Format)

By responding to this RFQ, the respondent(s) certify that he/she has reviewed the contents of this RFQ and addenda and has agreed that the terms and conditions are expressly acceptable without change or modification.

We certify and declare that the foregoing is true and correct.

Subscribed on at

Date City

1) Venture Partner Binding Signature Date

Typed Name

Type of Business Title

Witness Date

2) Venture Partner Binding Signature Date

Type of Business Title

Notes:

1. Add additional venture partners as necessary.

2. Witnesses of venture partners shall be corporate secretary for corporations, partners for partnerships, and notaries for sole proprietorships.

3. Attach venture agreement.

4. Type of business shall identify the venture partner as a corporation, venture, partnership, sole proprietorship, or other legal entity.

ACKNOWLEDGEMENT AND ATTESTATION FORM

By responding to these guidelines, the respondent(s) certify that he/she has reviewed the Agreement, and its Exhibits contained herein, and is familiar with their terms and conditions and finds them expressly workable without change or modification.

I certify and declare that the foregoing is true and correct.

Subscribed on ________________________ at _________________________, Date City ____________________________, State of ____________________________, Applicant or Corporate Officer Signature Date

NOTE: Use full corporate name and affix corporate seal (if available).

(Seal)

Appendix D

MAPS / FLOOR PLANS

See attachment in BidNet

E. WORK LOCATION

FIRM